Loading...
HomeMy WebLinkAboutTC Min 1996-12-16 f-. TOWN COUNCIL MINUTES CALL TO ORDER Mayor Hennessy called the special meeting of the Town Council of the Town of Tiburon to order at 7:37 P,M. on Monday, December 16, 1996, in Council Chambers at 1101 Tiburon Boulevard, Tiburon, California. A. ROLL CALL PRESENT: COUNCILMEMBERS: Ginalski, Hennessy, Thayer, Thompson, Wolf EX OFFICIO: Town Manager Kleinert, Town Attorney Danforth, Police ChiefHerley, Lt. Aiello, Planning Director Anderson, Town Clerk Crane ABSENT: COUNCILMEMBERS: None B. ANNOUNCEMENT OF CLOSED SESSION ACTION (If any) Mayor Hennessy said that the Town negotiator had received further instruction in closed session but no action was taken. -r C. PUBLIC OUESTIONS AND COMMENTS None. D. APPOINTMENTS TO BOARDS. COMMISSIONS & COMMITTEES MOTION: To appoint Larry Doane to Design Review Board Moved: Wolf, Seconded by Thompson Councilmember Ginalski said at the last meeting an appointment was made to the Planning Commission without resumes and without interviews, He stated that no other resumes had been received for the current appointment and asked the Council to think about making appointments without opening up the opportunity to the Town as a whole. Councilmember Wolf stated that there was still another opening to be filled on the Design Review Board, and Town Manager Kleinert said an ad had been placed in The Ark inviting applications. Vote: AYES: NOES: Hennessy, Thayer, Thompson, Wolf Ginalski E. COUNCIL. COMMISSION & COMMITTEE REPORTS None. r--- Town Council Minutes # 11 03 December 16,1996 1 -", ~ F. CONSENT CALENDAR 1) Authorization to Accept Conveyance of Property - Town Purchase of3 Marsh Road- (Resolution), 2) Amendment to County Open Space Agreement - Community Facilities District 1993 - (Resolution), 3) Town Monthly Investment Summary Statement - October 31, 1996 - (Receive). 4) Town Council Minutes No. 1100, November 6, 1996 - Amended Page 3 - (Adopt), Town Attorney Danforth asked to remove Item No, 2 for comment. MOTION: Moved: Vote: To adopt Consent Calendar, minus Item No, 2, Thompson, Second by Thayer UNANIMOUS G. UNFINISHED BUSINESS 5) New Police Facility at Ned's Way - Consider Revised Program Area Summary and Comments, Cost Estimate, Lot Line Adjustment Requirement and Grant Application Status, Mayor Hennessy said she had only been informed of the revised building program on Friday and ~ that Council was seeing the new plans for the first time. Town Manager Kleinert said an approval was needed on the design in order to submit an application for grant money by mid-January, and that the architect and Building Advisory Committee Chair would answer any questions. Jim Wilson, Building Advisory Committee Chair, said the current drawing had been prepared by the same architect [Eric Glass] who had prepared the Measure M drawing, using information provided by Bruce Ross and the previous design which showed a combined Town Hall and Police facility. Wilson said that two members of the Design Review Board had also reviewed the new drawing last week. Chair Wilson gave three reasons for presenting the drawings to Council: 1) The deadline for 1990 Seismic Retrofit Bond Fund grant funds was January 15, and the Town would apply for funds to build a combined Emergency Operations Center ("EOC") and Police facility; 2) The Child Care Center wanted to determine the boundary line between their property and the policy facility; 3) It would be a good idea to start construction on the facility during the summer season. ~ Town Council Minutes # 1 103 December 16. 1996 2 r--. Wilson said a change had been made to the design in order to balance the square footage on two floors and that the additional space was now filled in with functions he felt were omitted before, He said the EOC had increased from 500 square feet to 760 square feet and that there was a 200- 300 square foot sally port and the same number of holding cells. Councilmember Wolf said it was customary to have a 10% change in square footage during the design development phase, but stated the current drawing bypassed both the Council and voter- approved square footage, resulting in a nearly 3,000 square foot increase. Wolf estimated that the increased square footage would add $360,000 in construction costs. Wolf said if current regulations required a larger EOC, why not allow the current (temporary) EOC to remain at Belvedere, or retrofit the new Council Chambers to house it. Chair Wilson said he would defer to the Chief of Police as to the practicality of housing the EOC outside of the Police Station. ChiefHerley said EOC's were usually at Fire or Police Stations but said the Tiburon Fire Department had already stated that they were not interested. Chair Wilson said the principal criteria of the grant application was if a current EOC was inadequate and it was fixed up, would it meet the highest seismic standards, Councilmember Wolf said that representations were made during the Measure J&K election to the Child Care Center that their site would "remain unchanged except for the loss of the grassy field," and asked about the 40 foot take-away proposed in the new design. ".... Mayor Hennessy asked the Child Care Center representatives about the plans for building a new center on their site. She was told they would like to replace the current 2,100 square foot building with a 5,000 square foot modular unit. Hennessy asked Architect Glass about the increase in size of the police facility. Glass replied that only in October did the [BAC]committee seriously start to look at police needs for the new facility. He said that the sally port and storage had been moved outside because it was more efficient and contributed to the structural efficiencies of having all four walls stack up on each other. Glass said the drawing was similar to the previous one but had been upgraded to meet code and accommodate 19 people in the EOC. He said the Police Department said they needed 20 parking spaces whereas the previous drawing had 13, and that the lot line had been moved toward the Child Care Center to gain more parking. Mayor Hennessy asked for an explanation of the number of spaces. Vice Mayor Thayer asked if the new building would exceed the budget of $1. 5 million. Glass said he thought it was in the ballpark but that no cost estimates had been done. Councilmember Wolf commented that the 1991 Roland Miller drawing, dubbed by some as "the Taj Mahal," was actually smaller than the current proposal. She wondered why the Council went ".... Town Council Minutes # 11 03 December 16. 1996 3 ,--.. through all the work of setting policy if it was not followed. Councilmember Thompson asked whether there could be some doubling up of spaces in order to reduce the size of the building and pointed out that the department currently had an investigator, juvenile officer and DARE officer sharing a [work]space. Thompson also questioned the need for multiple cells and asked when the last time a holding cell was needed. ChiefHerley said the current cell was deemed inadequate by the Department of Corrections. Lt. Aiello said there were 1-2 arrests every weekend and a couple of times during the week. Herley said it cost the Town $130 to book suspects at the County, which also took an officer outside of the city limits, Councilmember Wolf asked when the requirements had changed for EOC's and was told by Eric Glass that the number of people in the EOC had changed, not the EOC standards. ChiefHerley pointed out that the EOC was for the entire peninsula and listed the following people he said were needed in the command center (representing both Tiburon and Belvedere): 2 Police Chiefs, 2 Fire Chiefs, 1 Battalion Chief, 2 City Managers, 2 City Attorneys, 2 Planning Directors, 2 Finance Directors, 2 Public Works Directors, 2 Building inspectors, and 2 Sanitary Districts, Councilmember Wolf asked that the program for the EOC be reviewed by the Joint Disaster Advisory Committee. - Architect Glass, in response to a question from Councilmember Ginalski, estimated the cost of constructing the building at $125 per square foot, but said that $175 would be more reasonable. Mayor Hennessy opened the public hearing. Dale Smith, 16 Golden Gate Avenue, Belvedere, mother of children at the Center, said the current Child Care facility was inadequate and there was a two-year waiting list which she said reflected the growing needs of the community, Susan Machtinger, 195 Stewart Drive, attorney and mother of two children at the Child Care Center, said the boundary line was not negotiable under the terms of the lease. She also said the Council had made a commitment not to annex the property and asked Council to reject the current plan. Aviva Boedekker, 113 Jefferson, mother of children and President of the Child Care Center Board of Directors, said the new modular structure needed to be ordered in January. She, too, expressed surprise at the encroachment by the Police Facility. She said the law precluded their facility sharing a playgound with Reed School. Dave Musgrave, 55 Red Hill Circle, requested Council to reject the plans and confirm that it would honor the Child Care Center lease, He suggested forming a committee of Police, Child Care and Council to study the proposed designs. ,--.. Town Council Minutes # 1 103 December 16. 1996 4 r-- Mayor Hennessy noted that Councilmembers Thompson and Ginalski had been appointed to act as liaisons at the last Council meeting, Musgrave said everyone felt "sideswiped" by the presentation of the new plan and were frustrated because their calls had not been returned by the Building Advisory Committee, He asked for more notice, at least three weeks, of meetings in order to participate in the process, Karen Nygren, 22 Paseo Mirasol, expressed concerns about traffic circulation at Ned's Way and questioned who owned the easement over the road, She said she agreed with Wilson and Glass and that it would be a mistake to scale down the building. Bruce Ross, 1807 Centro West, said he hoped there was a way to resolve the needs of the two buildings on the available land, He said it was the Council's job to decide how big the police facility should be but that he personally had made representations that the boundary with the Child Care Center would not be touched. He suggested that some of the parking could possibly be located on the Senior Housing site. Hearing returned to Council. Councilmember Thompson said the Town had a history of wanting to support child care and schools and noted that the Town had deeded the land to the School District. He said the parking issue could be dealt with within the current boundaries and that efficiencies in the police facility - could be created, Councilmember Wolf said the current plan was 2000 square feet bigger than Measure M and 3000 square feet bigger than Measure I and should not be submitted with the grant application. Wolf said it would no longer be a "no-tax" solution if the current plan was adopted, adding that she felt there was a "moral commitment" against impacting the Child Care Center boundary. Councilmember Ginalski said the new plan appeared to be a "bait and switch," and called for all the affected parties to be brought to the table. He said he was also troubled by continuing to spend money on architect's fees if the program was not consistent with Council direction. Vice Mayor Thayer said consensus could be reached and encouraged everyone to keep working together to build on previous efforts. Mayor Hennessy said she was disappointed that the size of the police facility had grown, noting that the Administrative Seargent's office was even larger than the Town Manager's office, Hennessy said she would not endorse the current plans to be submitted with the grant application. MOTION: To incur no further architect's fees; to send the plans back to the Building Advisory Committee and have them work in conjunction with [Council appointees] Andrew Thompson and Mark Ginalski and the BelvederefTiburon Child Care Center; to use the Measure" J" schematic as a starting point; to honor the - Town Council Minutes # J 103 December J 6, J 996 5 ,.-... commitment to BTCCC not to impact the playground; to involve the Joint Disaster Advisory Council and to have them review the space needs and location of the Emergency Operations Center ("EOC"). Moved: Wolf, Seconded by Thompson. There was a comment by Ginalski to involve the police in the above process; Wolf said they were already on the Building Advisory Committee. Amended Motion: To include Architect Eric Glass as part of the ongoing committee. Moved: Hennessy. Councilmembers Wolf and Thompson accepted the amended motion. Wolf reiterated the need to stop spending money on new plans and to keep control of the project, Thompson said he would volunteer to "stay on top of the project." Vote: UNANIMOUS MOTION: Moved: Vote: To agree not to impact the playground. Wolf, Seconded by Ginalski Unanimous - Bruce Ross suggested a workshop of the Council, Building Advisory Committee, and Chief of Police to work on the programming for the Police station. F. CONSENT CALENDAR 2) Amendment to County Open Space Agreement. Town Attorney Danforth said she had asked for language to be changed in the agreement to reflect that there were no present plans to acquire the Martha property, but not to preclude future use of bond funds for possible purchase of the property, MOTION: To approve Resolution Amending County Open Space Agreement, as amended above, Ginalski, Seconded by Thayer Unanimous Moved: Vote: J. NEW BUSINESS 6) Proposed Repeal of Marin County Enabling Ordinance - Proposition 90. Town Manager Kleinert said the Marin Managers supported allowing the Proposition to sunset in 1999, and that the Board of Supervisors would consider the ordinance at their next meeting. Council agreed to support the ordinance. (' Town Council Minutes #1103 December 16, 1996 6 r" ~ r L "l K. COMMUNICATIONS 7) Letter from Lyford's Cove/Old Tiburon Homeowners' Association to Town Council concerning traffic hazards. Town Manager Kleinert said he was waiting for a response from the Traffic Safety Committee before he replied to the letter. Planning Director Anderson said the committee was concerned that the requests were disproportionate to what was being done in other neighborhoods, and that there were further problems due to lack of sidewalks and older streets. Council directed Town Staff to reply and state what could and could not be done. L. STAFF & TOWN MANAGER REPORTS None. M. ADJOURNMENT There being further business before the Town Council of the Town ofTiburon, Mayor Hennessy adjourned the special meeting at 10:31 p.m. to a regular, adjourned meeting on January 2, 1997, Town Council Minutes #/ /03 December /6, /996 7 -.<I