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Home My WebLink AboutAgr 2018-01-01 (Gardeners' Guild) 4*--" , GARDENERS' GUILD NATURE'S TRUSTED PARTNER SINCE 1972 PROPOSAL AND CONTRACT Contact: Patrick Barnes Date: November 14,2017 Company: Town of Tiburon Phone: 415-435-7388 Mailing Address: 1505 Tiburon Blvd. Fax: 415-789-9256 City, State Zip: Tiburon,Ca.94920 Email: pbarnes@townoftiburon.org Job Name,Address: Tiburon Medians,Tiburon Ca. The undersigned agrees to furnish and provide necessary labor,materials,tools,implements and appliances to perform and complete in a good workmanlike manner the following: Exterior Landscape Management: $1,580 /month Any alterations or deviations from the above involving the extra cost of material or labor,will be executed only on written orders for the same and will become an extra charge over the sum mentioned above. All agreements must be made in writing. This proposal shall be subject to change after 30 days. ARBITRATION OF DISPUTES:Any dispute or claim arising from this Proposal and Contract or any resulting transaction shall be decided by neutral,binding arbitration in accordance with the rules of The American Arbitration Association and not by court action(except the filing and enforcement of mechanics liens). Both parties agree to waive their judicial rights to discovery and appeal. Terms of payment shall be as follows: All invoices due net 30 days This proposal is respectfully submitted by Gardeners' Guild,Inc. Paul Swanson November 14,2017 Authorized.S'gnature Director of Business Development Date ACCEPTANCE You areqr .p, 'the d to furnish all materials and labor to complete the work mentioned in the above proposal for which w amount mentioned in the-said proposal and ii)accordance with the terms thereof. Aut7ove ed Si natu e Printed Na e Date EffDate of Contract NO :Under the Mechanics'Lien Law,"any contractor,subcontractor,laborer,supplier or other person who helps to impyour propertybut is not paid for his work or supplies,has the rights to enforce a lien against your property. This means that,after a court hearing,your property could be sold by a court officer and the proceeds of the sale used to satisfy the indebtedness. This can happen if you have paid your own contractor in full, if the subcontractor,laborer,or supplier remains unpaid." 1 Gardeners'Guild Inc ^ 2780 Goodrick Avenue ^ Richmond . CA- 94801• 510. 439. 3700^ Fax- 510. 439. 3344 • www.gardenersguild.com Addendum I Town of Tiburon Medians (5) Maintenance Specifications 1. Personnel/Supervision A. All included work shall be performed by persons directly employed and supervised by GGI. GGI shall provide management and technical supervision. B. All employees of GGI shall be U.S. citizens or resident aliens and each is subject to the approval of the Client as to professional appearance and performance. 2. Tree and Shrub Care A. Pruning to be performed using International Society of Arboricultural ANSI A300 Standards. Tree pruning is limited to those trees 12' and smaller. Prune trees to select and develop permanent scaffold branches to maintain a natural appearance and to balance crown with roots. Lower branches of young trees shall be retained in a tipped back condition with as much foliage as possible to promote caliper trunk growth (tapered trunk). Lower branches may be removed only after the tree is able to stand erect without staking or other support. Evergreen trees shall be thinned out and shaped when necessary to prevent wind and storm damage. The primary pruning of deciduous trees shall be during the dormant season. Damaged trees or those that constitute health and safety hazards shall be pruned at any time of year as required. All pruning cuts made to lateral branches shall be per ISA standards. "Stubbing" will not be permitted. Any major pruning to change existing height of trees and shrubs is excluded and will be charged at an additional cost. B. Staking and Guying Adjust tree stakes and guying systems as part of early tree care program. When trees attain a trunk caliper of 3" or more, Gardeners' Guild, Inc. will advise as appropriate about the removal of stakes and guys. Stakes and guys will be inspected at least twice per year to prevent girdling of trunks or branches, and to prevent rubbing that causes bark wounds. Installation of cabling, guys and stakes to existing trees will be considered an additional cost. C. Weed Management Provide weed control in basins and areas between plants. D. Insect&Disease Management GGI's standard landscape management program is based upon an Integrated Pest Management (IPM)philosophy, which emphasizes a preventive approach to disease and insect problems in order to maintain optimum health and vigor of the plants. GGI's Insect and Disease program also operates in accordance with the Town of Tiburon's Integrated Pest Management Policy. 2 Gardeners'Guild Inc- 2780 Goodrick Avenue ^ Richmond . GA- 94801• .510= 439= 3700 Fax- 510 439. 3344 - www.gardenersguild.corn Through routine monitoring by our trained field staff, Gardeners' Guild, Inc. identifies disease and insect problems in their earliest stages. Pest problems are managed by integrating biological, cultural,physical, horticultural and chemical strategies. Gardeners' Guild, Inc. shall maintain reasonable pest management with approved materials and integrated methods as per frequency schedule. Major pest infestations that require soil injected procedures are excluded. E. Replacement of Plants Plants installed and maintained by Gardeners' Guild, Inc. are under warranty for a one-year period against defects and will be replaced at no additional charge. This warranty is void if plants die or are in permanent decline due to causes such as, but not limited to: vandalism, acts of God, changes in environmental conditions, improper maintenance by others and/or any condition outside of Gardeners' Guild control. 3. Ground Cover Care Maintain an attractive appearance at all times by following these practices. A. Weed Management Manage weeds with pre-emergent herbicides and selective post emergent herbicides. Mechanical and manual methods will be employed as needed to maintain a neat and attractive appearance. Installations and replenishment of existing mulch layer is encouraged and will be performed additional to the normal maintenance fees. B. Fertilization Fertilization will be done with a complete fertilizer furnishing needed nutrients including nitrogen, phosphorus, potassium and minor elements in proportion to maintain normal, healthy growth. C. Watering Water enough through the irrigation system so that moisture penetrates throughout the root zone as necessary to maintain healthy growth and color. D. Trimming Keep ground cover away from buildings, walks, curbs, trees, and shrubs to maintain a neat attractive appearance. E. Litter, trash and debris Litter,trash and debris will be removed from landscape areas in the general course of performing maintenance work. 4. Irritation System The goals of GGI's Water Management Program are to promote plant health, to work within local & state water ordinances and to work within each Client's water allotments. A. Advise the owner in writing of any conditions that are discovered which may prevent the system from delivering the correct amount of water. If client fails to authorize the repair work needed to effectively operate the irrigation system within(5) working days of notice, GGI will not be responsible for the hand watering of the plant material covered by the damaged or ineffective system. B. Repairs to electric controllers, valves, and sprinkler systems due to reasons beyond contractor's control will be charged separately on a time and material basis. Minor damage to the irrigation system will be repaired as noticed and charged on a time and materials basis up to an agreed price limit of$ 200.00 per occurrence. 3 Gardeners'Guild Inc- 2780 Goodrick Avenue ^ Richmond . CAa 94801= 510° 439° 3700= Fax- 510. 439. 3344 • www.gardenersguild.com C. Irrigation controllers and systems will be adjusted as necessary to respond to changes in water needs of the plant material. D. Rates for irrigation work are as follows: Irrigation Specialist/Field Supervisor- $65.00/hour; Crew leader- $50.00/hour; Assistant Laborer - $40.00/hour. NOTE: Controller work requiring extensive electrical knowledge and/or shop service may be billed at a higher rate. Emergency work done on overtime, weekends or holidays, shall be charged at time and one-half rate. 5. Work Not Included A. Maintenance of large trees and vines over 12'tall, which cannot be pruned by a gardener on an orchard ladder. These trees will be inspected and a recommendation will be made for the services of an Arborist. B. Repairs or replacement of landscape losses and damages beyond contractor's control. C. Maintenance of parking areas, driveways, walks, etc., except for clean up of gardening debris in the course of maintenance, unless noted in the frequency schedule. D. Hand watering E. Lane closures for pruning operations. F. Irrigation system repairs and retrofit work including but not limited to adjusting risers and sprinkler locations to compensate for a maturing landscape. This work will be done at an additional cost. 6. Insurance and Licenses A. Insurance Gardeners' Guild Inc. agrees to provide workman's compensation, unemployment insurance, and any other insurance required by law. Gardeners' Guild Inc. will also carry Public Liability and Automobile Insurance to limits in the amount of$1,000,000. B. Licenses Gardeners' Guild Inc. agrees to maintain active Pest Control Operator's license and California State Contractor's license. 7. Billing and Payment Dates A. Invoices for landscape management will be invoiced on the first day of each service month with all invoices due Net 30. B. Special jobs and remedial landscape work will be billed upon completion and acceptance by Owner with invoices due Net 30. C. Overdue payments will be subject to service charges of 1.5%per month (18%annum). D. Owner agrees to pay any and all costs incurred by Gardeners' Guild Inc. in collection of the above. 8. Contract Term A. The term of this contract is one year. It may be terminated by either party upon thirty(30) days written notice. Because the monthly rate is based upon an average billing amount over the one- 4 Gardener'Guild Inc . 2780 Goodrick Avenue » Richmond . CA- 94801• 510. 439. 37008 Fax• 510. 439. 3344 • www.gardenersguild.com year term, there may be an adjustment made for over or under billing if Client wishes to terminate prior to the end of the one-year period. At the end of a one-year period, the contract will continue on a month to month basis until a contract extension is implemented. 9. Sustainable Landscape Management A. GGI believes in recycling, conserving and recovering resources whenever possible. Routinely we include grass-cycling in our mowing operations, separation of trash from recyclable materials and their proper disposal, and seek innovative methods to reuse landscape `waste' back into the landscape as `food'. Separate arrangements can be made for chipping and reusing site generated mulch. Additionally, and by separate cost, we can provide an all or partially less synthetic, less or non-toxic landscape management program that moves toward a sustainable landscape program. Ask about our LivingSolutions Landscape Management Program. 5 Gardeners'Guild Inc^ 2780 Goodrick Avenue ^ Richmond . CA- 94801- 510- 439= 3700= Fax• 510. 439^ 3344 . www.gardenersgUild.com Addendum II Medians- (5) Frequency Schedule of Maintenance Operations A. .Ground Cover Care Weekly," Monthly X/Year As Needed Comments 1 Leaf Litter Removal 1 In accordance with Oleander pruning 2 Trash Removal X 3 Neat Appearance X 4 Weed Control a.Postemer e X b.Preemer e 1 March-avoiding drainage culverts 5 Irrigation Programming X 6 Irrigation Check X Weekly visual monitorin 7 Fertilize 2 8 Pest Control a.Monitor X b. Snails X 9 Pruning a. Arctosta h los 2 Ceanothus 2 Cotoneaster 2 Grevillea 2 Juni erus 2 Meidland Rose 2 Rosemary 2 Zaucheneria 2 Includes winter pruning-cutting back to ground level b. Lantana 3 May require renovative pruning on a bi-annual basis to control size c. A a anthus 2 Includes bloom removal and detailing Hemorocallis 2 Includes renovative pruning-cutting to crown level.Detailing as needed. Tulba hia 2 Includes bloom removal and detailing B. Shrub Care. Weekly Monthly X/Year,? As Needed Comments 1 I Neat Appearance X 2 Weed Control a.Postemer e X b.Preemer e 1 March-avoiding drainage culverts 3 Irrigation Programming X 4 Irrigation Check X Weekly visual monitoring 5 1 Fertilize 2 6 Pest Control a. Monitor X b. Snails X 7 Pruning a. Oleanders I Pruning to control width-encroaching on roadways b. Carpet Roses 2 Includes winter pruning-heading back Coleonema 2 Pruning-focus on controlling size Nandina 2 Eu nomous 2 c. Ornamental Grasses 1 Minor pruning to sides may occur should plant material encroach on roadways.Cut back in winter. Pennisetum 1 Calama rosis 1 d. Phormium 3 Pruning/detailing of sheaths-leaves at base of 21ants C. Paved Area Care Weekl' Mou#hl X/Year As Needed Comments: I I Weed control X Weeds in cracks of curb lines 6 Gardenei:s'Guild Inc, 2780 Goodrick Avenue ^ Richmond a GA- 94801. 510. 439^ 3700• Fax- 510^ 439. 3344 . www.gardenersguild.com