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HomeMy WebLinkAboutTC Agenda 2018-02-07 TOWN OF TIBURON Tiburon Town Council Tiburon Town Hall February z y 7,2018 1505 Tiburon Boulevard Special Meeting—6:00 p.m. Tiburon, CA 94920 Regular Meeting—7:30 p.m. TIBURON TOWN COUNCIL AGENDA SPECIAL MEETING—6:00 P.M. CALL TO ORDER AND ROLL CALL Councilmember Fredericks,Councilmember Thier,Vice Mayor Kulik,Mayor Fraser ORAL COMMUNICATIONS Persons wishing to address the Town Council on subjects not on the agenda may do so at this time. Please note however, that the Town Council is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission,Board, Committee or staff for consideration or placed on a future Town Council meeting agenda. Please limit your comments to three(3)minutes. OATH OF OFFICE The Town Clerk will administer the oath of office to appointed Councilmember Jon Welner, and he will take his seat on the dais. PUBLIC HEARINGS PH-1. Hawthorne Undergrounding—Conduct public hearing,count ballots and consider adoption of resolution confirming assessments or abandoning proceedings (Office of the Town Manager) ADJOURNMENT—to regular meeting REGULAR MEETING—7.30 P.M. CALL TO ORDER AND ROLL CALL Councilmember Fredericks,Councilmember Thier,Councilmember Welner,Vice Mayor Kulik,Mayor Fraser ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION IF ANY ORAL COMMUNICATIONS Persons wishing to address the Town Council on subjects not on the agenda may do so at this time. Please note however, that the Town Council is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission,Board, Committee or staff for consideration or placed on a future Town Council meeting agenda. Please limit your comments to three(3)minutes. PRESENTATION P-1. Mayor's Proclamation-Police Commendation CONSENT CALENDAR All items on the Consent Calendar may be approved by one motion of the Town Council unless a request is made by a member of the Town Council,public or staff to remove an item for separate discussion and consideration. If you wish to speak on a Consent Calendar item, please seek recognition by the Mayor and do so at this time. CC-1. Town Council Minutes - Adopt minutes of January 10, 2018 special meeting (Town Clerk Stefani) CC-2. Town Council Minutes-Adopt minutes of January 17,2018 special and regular meetings (Town Clerk Stefani) CC-3. Town Signature Authority - Adopt resolution authorizing check signing authority to reflect changes in the composition of the Town Council(Director of Administrative Services Bigall) CC-4. IT Coordinator - Authorize IT Coordinator staff position and shared services agreement (Department of Administrative Services) PUBLIC HEARINGS PH-1. Tiburon Tourism Business Improvement District-Conduct public hearing to: a. Consider any protests to continue TTBID assessments as set forth in Resolution No. 01- 2018 b. Consider adoption of a resolution to continue TTBID assessments as set forth in Resolution No.01-2018 ACTION ITEMS AI-1. Town Council Board and Committee Assignments - Adopt updated list of Town Council committees and board representation for 2018 (Mayor Fraser) AI-2. McKegney Field- Receive update on the McKegney Field Improvements Project and authorize staff to put the project out to bid(Office of the Town Manager/Department of Public Works) AI-3. Bench Plaque Exemption - Consider exemption request for bench plaques on Town property (Office of the Town Manager) TOWN COUNCIL REPORTS TOWN MANAGER REPORT WEEKLY DIGESTS • Town Council Weekly Digests January 19&26,and February 2,2018 ADJOURNMENT GENERAL PUBLIC INFORMATION ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,please contact the Town Clerk at (415) 435- 7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas and minutes are posted on the Town's website, www.townoftiburon.org. Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address,phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at,or prior to,the Public Hearing(s). TIMING OF ITEMS ON AGENDA While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda. TOWN OF TIBURON Town Council Special Meeting 1505 Tiburon Boulevard February 7, 2018 L Tiburon, CA 94920Agenda Item: PH-1 ,S STAFF REPORT �L. To: Mayor and Members of Town Council From: Town Manager Town Attorney Subject: Hawthorne Undergrounding District-Public Hearing and Ballot Tabulation Reviewed By: BACKGROUND In 2016, property owners on portions of Rock Hill Drive, Hawthorne Drive, Hilary Drive, Hilary Court, Mira Vista Court, Del Mar Drive, Palmer Court and Tiburon Boulevard submitted petitions to form a utility undergrounding district(The District). A boundary map of The District is attached as Exhibit 1. On January 4, 2017, the Town Council unanimously passed Resolution No. 01-2017 which, in addition to indicating Town's intent to form The District, did the following: • Approved the Preliminary Boundary Map for The District • Appointed Stradling, Yocca, Carlson and Routh as Bond Counsel, and Samuel Sperry as advisory Bond Counsel for The District • Appointed Harris and Associates as Assessment Engineer for the project. • Directed the Assessment Engineer to prepare a Preliminary Engineer's Report with certain information including the following: o Preliminary plans and specifications for the improvements. o An estimate of the costs of the improvements. o The proposed assessment to each of the parcels within The District based on the direct and special benefit received by each parcel from the improvements. o The assessment diagram depicting the boundaries of The District and the parcels to be assessed. On September 19, 2017, Council considered the Draft Preliminary Engineer's Report (September 19 Report) for the project. After receiving a staff presentation, conducting a public hearing and deliberating, Council directed Vice Mayor O'Donnell to work with staff, the Assessment Engineer and others to look for opportunities to address the issues and concerns raised by Council during their deliberations on this item. On November 29, 2017, the Council adopted Resolution No. 35-2017, which approved the Preliminary Engineer's Report and fixed February 7, 2018 at 6:00 p.m. at Town Hall as the time and place of hearing protests and objections to The District as proposed and count the ballots for and against the proposed assessments to be levied. A copy of the agenda packet and the adopted Resolution from the November 29, 2017 meeting is attached hereto as Exhibit 2. Consistent with Resolution 35-2017, the Town Clerk caused notice to be given of the time and place of tonight's hearing. Likewise, the Town Clerk caused the mailing of the proposed assessments and ballots to the Property Owners on December 8, 2017, more than the required 45 days prior to tonight's hearing. For ballots received prior to tonight's public hearing, the Town Clerk has kept such ballots in a secure location, and they have not been opened. Finally, consistent with the Town's adopted policy, on January 22, 2018, the Town, Sperry Capital, and the Assessment Engineer met with the property owners to provide an update on project, and to discuss financing of the proposed improvements. DISCUSSION After the November 29, 2017 meeting, the District Engineer prepared the Final Engineer's Report, and attached hereto as Exhibit 3 is the Final Engineer's Report that sets forth the description of the improvements to be constructed, the cost estimate, the assessment for each parcel, the boundary map and the assessment diagram. At tonight's meeting, the Council will open the public hearing to listen to any public comment for or against the District, and will then announce prior to the close of the public hearing that any remaining votes, or requests to change previously submitted voted, be submitted to the Town Clerk. Upon the close of the public hearing, property owners will no longer be able to vote on the District, and the Council will call for the tabulation of ballots. The Town Clerk will open and count the ballots, with ballots being weighted on dollars assessed. If based on the ballots cast and the required weighting of the ballots the majority of the votes are against the proposed assessments, the proceedings must be abandoned, and the Council will adopt the Resolution Declaring the Abandonment of Proceedings attached hereto as Exhibit 4. If there is no majority protest, and the Council concurs with the assessments,the Council will adopt the Resolution Confirming Assessments attached hereto as Exhibit 5. The Town will then promptly record a notice of assessment for all of the individual parcels assessed and there will be a 30-day opportunity for any property owner to prepay their assessment. There will also be a second 30-day period to prepay assessments which will occur immediately prior to the sale of the bonds. RECOMMENDATION After hearing a presentation from staff and answering any questions, Council should open the public hearing to allow public testimony on this item. Upon closing the public hearing, the Council should direct the Town Clerk to tabulate the ballots. If a majority protest is received, the Council must adopt the attached Resolution Declaring the Abandonment of Proceedings for Assessment District No. 2017-1. If there is no majority protest, the Council has the following options: 1. Move forward with the District by adopting the Resolution Making Determinations, Confirming Assessments and Proceedings and Designating the Superintendent of Streets to Collect and Receive Assessments and to Establish a Special Fund for Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District); 2. Abandon the undergrounding District by adopting the Resolution Declaring the Abandonment of Proceedings for Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District). EXHIBITS 1. Proposed Boundary Map for Proposed Undergrounding 2. November 29 Town Council Package for Hawthorne Undergrounding District 3. Assessment Engineer's Report 4. Draft Resolution to Abandon 5. Draft Resolution Confirming Assessments Prepared By: Greg Chanis,Town Manager c, LEGEND: vo PG&E TRANSFORMER �7 A-- HAWTHORNE UNDERGROUND PG&E SPLICE VAULT PG&E BOX DISTRICT BOUNDARY AT&T T4 VAULT ------------ low) COMCAST B48 BOX ,Z 0 STREETLIGHT 160 EX. JOINT POLE 60 —JT— PROPOSED JOINT TRENCH 145 159 154 m DISTRICT BOUNDARY LIMITS Z, --oft Msvc ftmw= us------ ------------- F<- A ma ISO n5 Z" J,z X5 146 c� _ 27 la 21 Z5 x-- 13( 5D 75; 24 40 9 14 20 30 20 y A\\ 93 4ms 6111 683 1 687 695 765 (n 6 689 697 ml IR �b --,I - , - ��j / 6 .......... 693 6" --------- 76y ti 682 684 1 686 6-65 i Jt!i1 678 690 6M 690 /-- 705 A 692 715 1 -2. , I I 735 74.1 694 -fib 696 681 1 683 687 g 3 4000�, 679 691 rz 100 693 695 700 710 6 720 1 730 - 97/ 677 750 740 682 684 1 686 m msllllll�0 T 0107 675 699/ 0111t,�- -- j t IIIIIJ 3 705 716767 680 1 w / 1 690 692 ------ 1 725 678 671 694 757 6961 JDft�l 676 1 + 7S9 698 .9 674 ON 757 700 741 747 1 9 7 730 ----------- 7JU J 67, .. .. ... ... ----------- 668 670 VD S TIBURON BLVD. PENN 1S Cou tA(',. 700 no C IVE r, BLVD. 0 E 654 3 a C� 2 SoAr" 660 01 is CD wl— EXHIBrr No. SON GRAPHIC SCALE HIG L I I 7.1 71 Ll 61 1.141 IN FRErr I inch= 100 ft. NO. GTHE En H.11o. E—N. —E—1D I HESE GN—ANO THE IREIIE— AND COPYRICHT OF THE ENGINEER HOT BE—ON TOWN OF TIBURON I ANY EITHER—EXCEPT BY WRITTEN ACRENEIT WITH THE _ AR 2016 i ENENETER.WWRI'TIEN GI-51——TAXE PRECEDENCE C-H —IONCO BY EM SCALDO D-5—IS—RE -ENSION SNALL BE VERIFIED — HAWTHORNE UNDERGROUNDING PROPOSED BOUNDARY MAP _' 1 1, Harris Associates ONO'N NEE 00 TIE,AXIf EHICH—GY SHATT BE BXEXHCHT TO THE NOTICE o TH CHECKEO BY NOICE OF THE ENGINEER PRIOR TO TIE START OF ATCf WD- — RC xxx-xxxx.xx DISTRICT NOVEMBER 15, 2016 SHEET OF ' TOWN OF TIBURON Town Council Special Meeting November 29, 2017 1505 Tiburon Boulevard Agenda Item: Al-1 Tiburon, CA 94920 STAFF L; (.. REPORT To: Mayor and Members of Town Council From: Town Manager Town Attorney Subject: Haw orne Undergrounding District-Consideration of Adoption of Resolution Ap 'ov' g Preliminary Engineer's Report and Setting a Public Hearing Reviewed By: ( , BACKGROUND In 2016, property owners on portions of Rock Hill Drive, Hawthorne Drive, Hilary Drive, Hilary Court, Mira Vista Court, Del Mar Drive, Palmer Court and Tiburon Boulevard submitted petitions to form a utility undergrounding district("The District"). A boundary map of The District (the "Boundary Map") is attached as Exhibit 1. Pursuant to the attached certificate from the Town Clerk(Exhibit 2), more than five property owners owning lands constituting more than one-half of the area of all assessable lands proposed to be included within The District signed petitions as required by State law. In addition, the Town Engineer determined that property owners of more than 60% of the parcels to be included in the District, as required by the Town's `Policy and Proceduresfor the Formation of Utility Undergrounding Assessment Districts' ("The Policy"), signed petitions requesting that the District be formed. The Policy is attached as Exhibit 3. In addition to the petitions, the Town also received subscription deposits from some of the property owners that signed petitions. The total amount of subscription deposits received was $151,750. Subsequently, one property owner who moved out of the District requested, and received, a refund of their $1,000 deposit, resulting in a net amount of deposits remaining of $150,750. On January 4, 2017,the Town Council unanimously passed Resolution No. 01-2017 (Exhibit 4) which, in addition to indicating Council's intent to form the District, did the following: • Approved the Boundary Map • Appointed Stradling, Yocca, Carlson and Rauth, and Samuel Sperry as Bond Counsels for The District • Appointed Harris and Associates as Assessment Engineer for The District, and directed the Assessment Engineer to prepare a Preliminary Engineer's Report which contains the following: o Preliminary plans and specifications for the improvements o An estimate of the costs of the improvements EXHIBIT OAK#4844-8871-4556 v1 o A determination of the portion of the cost that represent a general benefit and the portion of the costs that represent a direct and special benefit to each of the parcels within the Assessment District. The draft Preliminary Engineer's Report("The Report"), along with other information related to The District, was provided to property owners of record by notices dated August 16, 2017 and August 22, 2017. The Policy requires Bond Counsel to provide advice and information to all interested property owners within The District about the assessment process and their rights and responsibilities. In addition, The Policy specifically requires Bond Counsel to hold at least 2 meetings for the purpose of advising the property owners. The first of these meetings occurred on February 13, 2017, and the second, which was required to occur prior to Town Council considering adoption of The Report, occurred on August 30, 2017. On September 19, 2017 and November 15, 2017, the Council reviewed a draft of The Report and heard testimony from the public regarding the proposed formation of The District. At the November 15, 2017 meeting,the Council directed staff to return with a resolution to approve The Report, attached as Exhibit 5, and to set a public hearing regarding the proposed formation of The District. DISCUSSION The next step in forming The District is for Town Council to consider adopting a resolution preliminarily approving The Report, directing the recordation of the Boundary Map and setting the date of the required Public Hearing on the matter. The proposed form of the resolution is attached as Exhibit 6. RECCOMMENDATION After hearing staff's presentation on this item and receiving any public testimony, Council will have the following options: • Adopt the attached resolution which approves the Preliminary Engineer's Report and directs the following actions to be taken: a. Mail Notices of the proposed assessments and ballots to property owners at least 45 days prior to the public hearing which is set for February 7, 2018 at 6:00 p.m. b. Record the Boundary Map with the County Recorder within 15 days following the adoption of the resolution • Do not adopt the resolution and instead direct staff to provide additional information or analysis, or to take further actions prior to bringing the resolution back for consideration by Council • Reject The Report and abandon the proposed formation of the District F OAK#4844-8871-4556 v1 I;11,. !I'•..illUlCll ,`•�, ;.'i:{I `,:; Hilt EXHIBITS 1. Proposed Boundary Map for Proposed Undergrounding District 2. Town Clerk's Certificate 3. Town of Tiburon Undergrounding Policy 4. Resolution No.01-2017 5. Preliminary Engineers Report(dated November 1,2017) 6. Resolution Approving Preliminary Engineer's Report and Setting a Public Hearing Prepared By: Greg Chanis,Town Manager ( \ OAK#4844-8871-4556 v1 ya 32 B !t t.FILED IN THE OFFICE OF THE TOWN CLERK,TOWN OF •a TIBURON, THIS_DAY OF_.2017. 27 +s) 29 tw m e� r TOWN CLERK 28 M !3 W 3a BAR On +T . \ 2.RECORDED IN THE OFFICE OF THE TOWN ENGINEER,TOWN OF Q m 26 w S} TIBURON.THIS DAY OF ,2057. �l 36 iD 9LLIIR DR 39 Q ® TOWN ENGINEER a v TOWN OF o ,�N� 57� � as b ❑a ❑D ❑ ❑ 9 1� L 23 ntAN ® „® ay vs °❑° 3.LOTS.PIECES ENT,,AND WAS OF LANDLEMED BY THE S OWN ONTHIS THE COUNCIL 83 q ❑ ASSESS _�MENT DIAGRAM. SAID ASSESSMENT WAS LEVIED ON st ® THE_DAY OF 2017;THE ASSESSMENT s 6a ss Q e O D pp 19 Q DIAGRAM AND THE ASSESSMENT ROLL WERE RECORDED IN THE ❑`� ❑ sn °A m y Q 21 ❑ >as OFFICE OF THE TOWN ENGINEER,AS THE SUPERINTENDENT OF f 69 �Artr s3 �� m to STREETS,zoTHE TOWN OF TIBURON OOF . RU NCE MAD THE ASSESSMENT ❑ ❑ 221 ❑ ROLL RECORDED IN THE OFFICE OF THE TOWN ENGINEER FOR ❑ g9 7� 7t� 72 73 Ta 75 ❑ t5 EACHTHE FPAARRCELL OF LAND SHOWN ON ASSESSMENT AMOU OF EACH ASSESSEM£NT AGAINST 5� W w 10 It m2 i� DIAGRAM. 6q IC R > g3 ❑ gM ❑� a )6 )) & O a ❑ H 5 m ❑ �, � � � gy ❑D � TOWN CLERK Eg El �� ❑� 8 2 az 4.FILED THIS_DAY _.20 'AT THE HOUR OF 90 of 98 T�9s m 0 IN"CLOCK�M.IN BOOK-'OF MAPS OF an scw ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS,AT PACE sT IN THE OFFICE OF THE COUNTY RECORDER OF THE 91 COUNTY OF MARIN,STATE OF CALIFORNIA 96 s ,ft 2Q T01w WURRIf gq 48� i1 w Ei COUNTYRECORDER, COUNTY OF MARIN Milo, y� a El mw� f PROPOSED BOUNDARIES OF HAWTHORNE TERRACE UNDERQ*)U D DISTRICT L� TOWN OF TWURON,COUNTY OF MARIN STATE OF CAUFORMA LE094D. NOTE& GRAPHIC SCALE ■e ASSESSMENT DISTRICT 1° IT BOUNDARY REFERENCE IS HEREBY MADE TO THE MAPS OF RECORD IN THE OFFICE OF THE ASSESSOR OF Haffis & Associates PARCEL LINE THE COUNTY OF MARIN FOR A DETAILED DESCRIPTION OF THE LINES AND DIMENSIONS OF ANY ® 1491 W PM Rd G laCA.96%0 (m XX ASSESSMENT NO. PARCELSSHOWN HEREIN,WHICH MAPS SHALL GOVERN FOR All.DETAILS CONCERNING THE LINES xeawM�,cnn(926)827<!M i 1Mh a 1m n AND DIMENSIONS OF SUCH PARCELS. w JUNE 22,2017 1 1 CERTIFICATE OF TOWN CLERK AS TO THE SUFFICIENCY OF PETITIONS FOR TOWN OF TIBURON ASSESSMENT DISTRICT NO. 2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT) I, Lea Stefani, Town Clerk of the Town of Tiburon, do hereby certify that I have examined the petitions submitted by the owners of certain parcels of land within the proposed Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) (the "District"). In accordance with Streets & Highways Code Section 5896.7 1 have checked the petitions submitted to me and determined that petitions have been submitted by more than five owners of assessable land within the proposed District, as shown on the last equalized assessment roll, who own lands constituting more than one-half of the area of all assessable lands within the proposed District. Dated this 7th day of December,2016. Lea Stefani Town Clerk of the Town of Tiburon C-1 TOWN OF TIBURON POLICY & PROCEDURES FOR THE FORMATION OF UTILITY UNDERGROUNDING ASSESSMENT DISTRICTS Town Policy The Town of Tiburon strongly supports the undergrounding of overhead utility wires and poles(see Town Council Resolution No. 2996, adopted February 2, 1994). Undergrounding of overhead utilities improves public safety under fire, earthquake and high wind conditions; reduces utility company maintenance costs for tree trimming to maintain overhead lines and equipment;and results in improved visual characteristics. General Overview These policies describe the basic considerations and actions required to relocate and to finance such relocation of overhead utility lines underground. The policies are provided to guide property owners in achieving undergrounding of utilities in their neighborhoods and to help the Town Council,Town Staff and Town consultants in assisting in such efforts.Specific figures regarding estimated costs for undertaking this effort and ultimately implementing a specific project are not presented herein since they vary depending on the size,location of the proposed district and economic factors.A separate Frequently Asked Questions brochure(available at Town Hall or at www.tiburon.org)may provide a range of answers to those types of specific non-policy questions. The procedures, events and steps described below are governed by California State law and guidelines of California Public Utilities Commission(regulating the Pacific Gas&Electric Company (PG&E)and other utilities)about the physical and financial requirements for utility undergrounding projects.The Town must comply with these laws and regulations while taking appropriate actions to coordinate the project from its inception to its completion. To provide for financing and to enforce connections to the underground system,the undergrounding districts will be special assessment districts established by the Town under State law. Unless contributions are available from other sources,property owners should know that 100%ofthe cost of the underground project will be borne by the property owners in the district.If available,funds from PG&E and other utilities will be applied to help reduce the costs,but there is no assurance of such availability. The proponents of a proposed district must submit a written petition to the Town showing the support by owners of at least 60% of all of the parcels in the prospective district. The Town will supply examples of petitions and instructions on its signing. Along with the petition,the required subscription deposit for district formation costs (see discussion below) and an informal boundary map showing the parcels proposed to be included must be provided.Upon receipt of a satisfactory petition, deposit and informal map, the Town will begin the process of district formation. The Town will retain the District Engineer for the assessment district,along with Bond Counsel and the bond Underwriter. The District Engineer (with the assistance of Town staff and bond Underwriter) will prepare an estimate of all of the costs of the project. Those costs will include construction cost estimates(based on information from the utilities)and an allowance for the Town's administrative costs calculated to reimburse the Town for the work of Town staff on the project and bond issuance costs and deduct any possible contributions. An Advisory Services fund is also established to allow project proponents and opponents to obtain legal advice and information from the Bond Counsel regarding the assessment process and their rights and responsibilities. That net cost will be apportioned or"assessed"to each of the parcels in the district based on how each parcel is specially benefited from the undergrounding work.Under Proposition 218,the District Engineer is responsible for defining the special benefit each parcel receives and may take into account a variety of factors in defining that benefit. The method of allocating special benefit may vary from district to district depending on the conditions of and the improvements needed for each such district. Under State law,the Town Council must hold a public hearing and conduct an assessment ballot to seek approval of the assessment part of the district. This approval requires an affirmative majority approval (based on dollars assessed)by property owners returning ballots. If approved,the Town may proceed with the assessment and the district. The assessment may then be paid in cash or allowed to"go to bond"or be financed at tax-exempt municipal bond rates for 20-25 years.Bonded assessments are collected on the County tax bill.The assessment is not a personal obligation of the property owner and it passes with the title to the property assessed, like regular taxes. The Bond Counsel and Underwriter prepare documents needed for the bonds. The costs of individual service connections to the underground facilities are borne by each property owner and are typically not included in the assessment. If possible,a small amount of bond funds may be available on a per-financing basis,at the request of property owners(first come-first served) to help finance connections.The actual amount available will depend on the size of the project and the estimated amount of bond financing available and will vary with each project. The entire process may take at least 12 to 24 months (assuming no legal actions/challenges).The duration of the process may also be affected by utility company financial conditions and staffing priorities. Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 2 of 9 Procedural Events & Steps for District Formation This section outlines the process of forming a special assessment district for utility undergrounding in Tiburon. 1. Preliminary Meetings Interested Property Owners meet with Town Staff to discuss the process and procedures,and to have questions answered and concerns addressed.This would typically include representatives of the Department of Public Works and the Town Manager.The project proponents would also be encouraged to hold a neighborhood meeting to discuss the proposed project, solicit input, answer questions,etc.and schedule an informal presentation before the Town Council to solicit informal support for the proposed project. These are some of the most important steps in successfully creating a district. This document, along with the FAQ brochure should be distributed to all property owners whose participation is to be solicited.Proponents should also arrange a site walk with the prospective District Engineer to develop ballpark estimates of preliminary costs associated with creating the District.This will help refine the estimate of the total amount of subscription deposit funds that will be submitted to the Town along with petitions of interest as described below. 2. Petition of Interest Proponents of the proposed district circulate Petitions of Interest among all Property Owners of the prospective district. 3. Informal Boundary Map As part of the Petition process,the Property Owner proponents prepare an informal boundary map showing the area proposed to be the district based upon the results of the circulated petition. The Town and District Engineer will review this map and may suggest changes, as required to satisfy utility companies' requirements and requests of other, adjacent Property Owners. Property Owner Proponents may wish to distribute the informal boundary map. Property Owner Proponents may also request a `boundary walk' with the affected utility companies to better refine the project boundary. It should be noted that the utility companies (particularly PG&E)may require a deposit before they will attend a boundary walk. 4. Subscription Deposits When obtaining Petitions,Property Owner Proponents should also raise subscription deposit funds for preliminary design engineering and construction cost estimates and legal advisory services. Funding must be sufficient to secure engineering cost estimates from electric, telephone,and the cable franchise provider and to pay the advance costs required to retain the District Engineer. Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 3 of 9 The District Engineer will prepare complete technical plans and drawings for review by the utilities, and establish final cost estimates for the construction bidding process. Plans must contain detailed information on trench size and location,and the location of equipment within the trenches. Such drawings are usually ordered and directed by the District Engineer. Such costs may range from$900 to$1,700 per Property Owner Proponent and will depend on the size of the district, complexity of the project, the costs for the preliminary services required to establish the district.. Recently, PG&E and SBC (formerly Pacific Bell) have required full deposits up front before they will proceed with engineering support for a proposed district.The utility companies develop engineering drawings and technical specifications for design of their particular underground facilities,which are then incorporated into composite drawings by the District Engineer. It is the composite drawings which are ultimately used for construction bidding purposes. If the district is formed and issues bonds,it will refund or credit these funds to the Property Owner Proponents in proportion to their contributions. As further described in the following section,the Property Owner Proponents are also required to raise funds for Legal Advisory services. In accordance with a recently adopted Settlement Agreement, this amount is to be $100 per Property Owner Proponent, up to a maximum of $10,000 for the entire district. Accordingly,the total subscription deposit necessary to form an assessment district may range between$1,000 and$1,800 per Property Owner Proponent.If for any reason,the district is not formed, and/or fails to issue the bonds,the Property Owner Proponents will receive only the amount of their contributions that have not been spent. 5. Filing the Petition of Interest Subscription Deposit and Boundary Map The Petitions may be submitted to the Town when Property Owners representing at least 60% of the total number of parcels to in the proposed district have signed and the Subscription Deposits(see above)and the informal boundary map are ready.Staff will check the Petition to be sure that there the necessary signatures from the required percentage of properties and that the Subscription Deposit and boundary map are in order. 6. First Council Meeting-Resolution of Intention At the first Council meeting, the Council adopts the Resolution of Intention to Make Acquisitions and Improvements which formally begins the assessment process. 7. Consultants With the Resolution of Intention,the Town will appoint:Bond Counsel,the District Engineer, and the Underwriter. The District Engineer prepares the estimates of costs, the proposed assessment of the costs to each parcel in the district, the formal maps of the district and the plans and specifications for the construction work.The plans may be preliminary at this stage. In accordance with State law, the assessment of costs to each parcel in the district will be Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 4 of 9 developed by an analysis of the special benefit that each property owner receives from the improvements funded by the assessment. All of the above information is summarized in the "Engineer's Report" for the district. The Underwriter is responsible for helping to estimate the costs of the bonds and in pricing, selling and delivering the bonds to the bond market. The Underwriter is paid only from the bond issue and only if bonds are issued. Bond Counsel directs all legal proceedings to establish the district including Council resolutions,notices,forms of documents and instructions,including the levy of the assessments and issuance of bonds. Except for the Advisory Services to Property Owners below, Bond Counsel is paid only if the bonds are actually issued. Bond Counsel also provides advice and information(the"Advisory Services")to all interested Property Owners within the proposed district(whether they support or oppose the project)about the assessment process and their rights and responsibilities. ■ All Property Owners shall be provided with notice of their right to meet with Bond Counsel,and this notice shall include written materials that describe the assessment process and their rights and opportunities to be heard during the process. ■ Bond Counsel shall hold at least 2 meetings for the purpose of advising the Property Owners: The Ist meeting as soon as practicable following Town appointment of Bond Counsel and the 2nd second meeting shall be held before Town Council votes to preliminarily adopt the Engineer's Report for the district. ■ To the extent that Advisory Funds are available, Bond Counsel shall be available to provide brief follow-up telephone consultation to affected Property Owners. ® In the event the Advisory Fund is insufficient to provide all of the Advisory Services described in this section, Bond Counsel shall provide Advisory Services in the following order of priority: (1)written materials describing the process; (2) meeting with Property Owners prior to adoption of the draft Engineer's Report; (3)meeting following retention of Bond Counsel; and(4) telephone consultation. ■ The Town Attorney has sole discretion to supervise Bond Counsel's provision of Advisory Services to ensure,so far as practicable,that such set-vices are fairly allocated between all affected Property Owners. Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 5 of 9 8. Second Council Meeting-Preliminary Approval The District Engineer prepares and files the following items with the Town Clerk: ■ The Engineer's Report containing estimates of total assessment district costs,including costs for District Engineer, utility company engineering, Bond Counsel,Underwriter Advisory Fund, construction contract and Town administration. Construction cost estimates will include a breakdown of each property owner's individual service connection cost. ■ Map of Proposed Boundaries and Assessment Diagram for the district ■ Plans&Specifications for Project, The Town Council adopts: ■ Resolution Preliminarily Approving District Formation/Boundary Map, Engineer's Report,and Directing Actions with Respect Thereto; and ■ Resolution Approving Plans and Specifications and Calling for Bids for Construction (If the plans and specifications are still preliminary,this step may be deferred until after the Assessment District is officially formed and the final plans are prepared by the District Engineer). 9. After Second Council Meeting Immediately following the Second Council Meeting,the Town Clerk,in coordination with the District Engineer and Bond Counsel,takes the following actions: ■ Mails Notices of Proposed Assessments and Ballots to Property Owners at least 45 days prior to the Public Hearing; ■ Records Map of Proposed Boundaries of the District; and ■ Coordinates publication of call for construction bids(if appropriate). 10. Informational Workshop In the 45-day period after Item 9,Town Staff and the consultants hold a Workshop about the project and the proposed financing. 11. Construction Bids Under the State Public Contract Code and the Chapter 3A of the Tiburon Municipal Code, Town solicits contractor bids for construction. Typically,the bid period is 30 days, with bids received about two weeks before the public hearing and ballot. After the bid opening, the District Engineer and Town Staff determine the lowest responsible bid and adjust the proposed assessments if warranted.This step may be deferred until after Item 17 if preliminary plans and specifications are used for district formation. Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 6 of 9 12. Third Council Meeting-Public Hearing.and Ballot At a Council meeting held at least 45 days following mailing of the Notice of Proposed Assessments, the Town Council will: ■ Hold a public hearing to solicit any comments for or against the assessment ■ Close the public hearing and call for the tabulation of ballots The Town Clerk opens and counts ballots. Ballots are weighted on dollars assessed (for example,if all assessments are the same,each property owner has one vote). Only valid ballots actually received by the end of the hearing are counted. Unsigned,unreadable or unmarked ballots are not valid. If more than 50 percent of the ballots cast are against, the proceedings must be abandoned. If a majority approving vote is received, and the Council concurs, Council then adopts: Resolution Adopting Engineer's Report,Confirming Assessments and Directing Actions with Respect Thereto This resolution levies the assessment and directs recordings and filings for the assessment lien and directs the cash payment period. This resolution also has provisions establishing completion time requirements for individual service connections. 13. Immediately After 12 above: The Town Clerk,District Engineer and Bond Counsel, takes the following actions: ■ Files and Records Assessments,Notices of Assessment and Assessment Diagram; ■ Publishes Notice to Pay Assessments; and ■ Mails Notices to Pay Assessment to each Property Owners(include the deadline date for completing individual service connections). 14. Cash Payment Period Property Owners have a minimum 30-day period to pay cash for their assessments or any portion. At the end of the 30-day period,the exact amount of bonds to be issued is determined based on the remaining,unpaid assessments. After the cash payment period: ■ The Administrative Services Director completes the List of Unpaid Assessments;and ■ The Bond Purchase Agreement and Preliminary Official Statement are filed with the Town Clerk. Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 7 of 9 Property Owners must also decide whether to contract with the Contractor performing the District work or hire their own contractor to perform individual service connection work on their property. 15. Fourth Council Meeting Bonds At a Town Council Meeting after Item No. 14 above,Town Council adopts: ■ Resolution Authorizing Issuance of Bonds;and ■ Resolution Authorizing Execution of the Construction Contract. This step may be deferred until after Item 17 if preliminary plans and specifications need to be finalized by the District Engineer. 16. After Item 15 The Administrative Services Director and Underwriter price the bond issue, and the Town executes the following: ■ Bond Purchase Agreement(sells bonds);and ■ Preliminary Official Statement(describes bonds for market) 17. Bond Closing Approximately 2 weeks after Item 16,the bonds are delivered to Underwriter in exchange for the purchase price under the Bond Purchase Agreement. This,along with the cash payments, provides the funds for to pay for the underground project and its related costs. 18. Execution of Construction Contract The Town executes the Construction Contract with the selected bidder. Construction work would typically commence within a few weeks of contract execution. Town staff makes progress payments to the Contractor as with any public works contract.Construction duration will depend on the size and complexity of the project,but typically lasts 60 to 90 days. 19. Utility Coordination Upon completion of construction, the Town coordinates with the utilities to connect all properties to the new underground system. This process may take several weeks or more depending on the scheduling requirements of each utility company. Each property owner is responsible for connecting his or her property to the newly undergrounded facilities. The Town's contractor is usually required to offer service connection work at established costs. However,each owner may chose his or her own contractor or other provider for the individual service connection work. Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 8 of 9 20. Work Completed After all connections are completed,the utilities will remove the overhead system. Town pays final bills and costs, including any remaining legal and administrative costs incurred by the Town for the project. If there is any surplus remaining,the Council may take action to provide any further improvements needed to complete the project and/or distribute any surplus as provided by law. Policy&Procedures for the Formation of Utility Undergrounding Assessment Districts Page 9 of 9 RESOLUTION NO. 0 1-2017 A RESOLUTION OF 'I TOWN COUNCIL. OF THE TOWN OF TIBURON, CALIFORNIA, DECLARING ITS INTENTION TO TAKE PROCEEDINGS PURSUANT TO THE MUNICIPAL IMPROVEMENT ACT OF 1913 AND TO ISSUE BONDS PURSUANT TO THE IMPROVEMENT BOND ACT OF 1915 TO UNDERGROUND ALL EXISTING OVERHEAD UTILITY FACILITIES WITHIN THE BOUNDARIES OF THE PROPOSED TOWN OF TIBURON ASSESSMENT DISTRICT NO. 2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT) AND MAKING CERTAIN FINDINGS AND DETERMINATIONS IN CONNECTION THEREWITH WHEREAS, the Town Council of the Town of Tiburon (tile "Town") has previously adopted Town Council Resolution No. 2996 supporting the undergrounding of overhead utility wires and poles and has adopted Policy and Procedures for the Formation of Utility Undergrounding Assessment Districts (tile"Policies"); and WHEREAS, in accordance with the Policies, the owners of certain parcels of land have submitted petitions(tile "Petitions") to the Town requesting the formation of an assessment district in order to underground all of the overhead utility wires, poles and other facilities providing utility service to the area within the proposed assessment district; and WHEREAS, the Town Clerk has reviewed the Petitions and in accordance with Streets and Highways Code Section 5896.7 has presented to the Town Council a certificate as to the sufficiency of the Petitions to the effect that petitions have been Submitted by more than five owners of assessable land within the proposed assessment district, as shown on the last equalized assessment roll, who own lands constituting more than one-half of the area of all assessable lands within the proposed assessment district; and WHEREAS, the Town Engineer and Director Of Public Works (tile "Town Engineer") has reviewed the Petitions and determined that the Petitions show support for the proposed assessment district by the owners of at least sixty percent (60%) of the parcels within the proposed assessment district; and WHEREAS, the Town Council desires to adopt this resolution in accordance with the Policies and the provisions of Streets and Highways Code Section 10200, which is a part of the Municipal Improvement Act of 1913 (tile "1913 Act"), declaring its intention to make acquisitions and improvements to underground all electric, telephone and cable facilities, remove poles,overhead wires, guys and anchors and complete appurtenant work thereto as further described in Section 3 hereof(tile "Improvements-) and to order the formation of an assessment district to pay the costs thereof under and pursuant to the provisions of the 1913 Act; and WHEREAS, the proposed assessment district, if it is formed, is to be known and designated as the Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) (tile "Assessment District");and WHEREAS, the proposed boundaries of the Assessment District are shown on a map which Indicates by a boundary line the extent of tile territory proposed to be included in the Assessment District, which map has been prepared by Harris & Associates (the "Assessment Engineer") and designated "Town of Tiburon Hawthorne Undergrounding District Proposed Boundary Map" (the "Map"), which Map is ort file in the office of the Town Clerk; and WHEREAS, the Town Engineer, with the assistance of the Assessment Engineer, is competent to make and file with the Town Clerk the report with regard to the Improvements, which report is required by the 1913 Act to be made and filed; and WHEREAS, the conversion of overhead electric utility distribution system facilities to underground, including connection to existing overhead electric utility distribution lines where the surface is restored to the condition existing prior to Undergrounding, is categorically exempt from the California Environmental Quality Act(Public Resources Code Section 21000 et seq.) ("CEQA") and its implementing guidelines (144 California Code of Regulations Section 15000 et seq.) (the "Guidelines") pursuant to Section 15302(d)of the Guidelines;and WHEREAS, in order to finance the cost of the Improvements the Town Council intends to consider issuing bonds secured by the assessments to be levied on property in the Assessment District pursuant to the Improvement Bond Act of-' 1915, being Division 10 (commencing with Section 8500) of the Streets and Highways Code (the "1915 Act"); and WHEREAS, before issuing bonds, the Town Council is required, under the 1915 Act, to adopt a resolution declaring its intention to do so; NOW, THEREFORE, The Town Council of the Town of Tiburon does hereby find, order and resolve as follows: SECTION 1. The above recitals,and each of them,are true and correct. SEC"CION 2. In accordance with the Policies, the Town Council hereby appoints Harris & Associates as the Assessment Engineer and the firm of Stradling Yocca Carlson & Rauth, a Professional Corporation and Samuel Sperry as bond counsel for the Assessment District. SECTION 3. The Improvemetits generally include the u7dergrounding of existing electric, telephone and cable facilities, including the removal of poles, overhead wires, guys and anchors and the installation of new underground service connections and new streetlights and appurtenant work therewith within the area shown on the Map. The Map is hereby approved as the preliminary boundary Map for the Assessment District. The Improvements will be designed and constructed to the standards required by the Pacific Gas and Electric Company ("PG&E") and other utility providers. The Town will inspect the work to ensure conformance to Town standards and specifications where applicable. Once completed, the underground facilities will become the property and responsibility of PG&E and such other utility providers. Each owner of property located within the Assessment District will be responsible for arranging for and paying for work on his property necessary to connect facilities constructed by the public utilities in the public streets to the points of connection on the private property. Conversion of individual service connections on private property is not included in the work to be done by the Assessment District. Failure to convert individual service connections on private property may result in a recommendation to the Town Council that the public utilities be directed to discontinue service to that property or that other actions be taken in accordance with applicable laws to convert such individual service connections. Overhead facilities cannot be removed until all overhead service has been discontinued. SECTION 4. The Town Council hereby finds and declares that the public interest and necessity requite the acquisition and Construction of the Improvements, and any portion of the costs of the improvements to be assessed against parcels within the Assessment District will be of direct and Special benefit to such parcels. The Town Council hereby declares its intention to order the conversion of the existing overhead electric and Corn III Lill iCation facilities to underground locations, and the acquisitioil of the Improvements, to make the expenses thereof chargeable upon the area included within the Assessment District, and to form the Assessment District. SECTIONS. The Town Council further declares its intention to levy a special assessment upon the land within the Assessment District in accordance with the respective special and direct benefit to be received by each parcel of land from the Improvements. SECTION 6. The Town Council finds and determines that before ordering the acquisition of the Improvements it shall take proceedings pursuant to the 1913 Act and pursuant to Pail 7.5 of the Special Assessment Investigation, Limitation and Majority Protest Act of 1931, Streets and Highways Code Section 2960 of seq. (the"1931 Act"). SECTION 7. The Assessment Engineer is hereby authorized and directed to make and file with the Town Cleric a written report with regard to the 1913 Act (tile "Report"), which Report shall comply with the requirements of Section 10204 and Section 2961 of the Streets and Highways Code and Article X111D of the California Constitution and shall contain the following: i (a) Plans and specifications for the Improvements; (b) A general description of works or appliances already installed and any other property necessary or convenient for the operation of the Improvements, if the works, appliances or property are to be acquired as part of the Improvements; (c) An estimate of the cost of the III prove ments, and the cost of land, rights of ways, easements, and incidental expenses in connection with the Improvements, including the cost of registering bonds, and a determination of the portion of the costs that represent a general benefit and the portion of the costs that represent a direct and special benefit to each of the parcels within the Assessment District; (d) A diagram showing the exterior boundaries of the Assessment District, the boundaries of any zones within the Assessment District and the lines and dimensions of each parcel of land within the Assessment District as they existed at the time of passage of this resolution (each subdivision to be given a separate number on the diagram); and (e) A proposed assessment of the total amount of the cost and expenses of the proposed Improvements that confer a direct and special benefit upon the several subdivisions of land in the Assessment District in proportion to the estimated special benefits to be received by such subdivision,respectively, from the Improvements (tile assessment shall refer to the subdivisions by their respective numbers assigned as provided in (d)above). (t) A proposed maxiniurn annual assessment upon each of the several subdivisions of land in the Assessment District to pay costs incurred by the Town and not otherwise reimbursed which result from the administration and collection of assessments or from the administration or registration of any associated bonds and reserve or other related funds. In addition, the Report shall contain the information required by the 1931 Act as set forth in Streets and Highways Code Section 2961(b), including: (a) The total amount, as clear as may be determined, of the total principal suns of all unpaid special assessments and special assessments required or proposed to be levied under any completed or pending assessment proceedings, other than the proposed assessments to be levied with respect to the Assessment D►Strict, which would require an investigation and report under the 1931 Act against the total area proposed to be assessed; and (b) The total true value, as near as may be determined, of the parcels of land and improvements within the Assessment District which are proposed to be assessed. Total true value may be estimated as thefull cash value of the parcels as shown upon the last equalized assessment roll of the county. Alternatively, total true value may be determined by other reasonable means, including, but not limited to, by adjusting the value shown on the last equalized assessment roll to correct for deviations fl'om market value due to Article XIIIA of the California Constitution. SECTION 8. Notice is hereby given that serial or term bonds to represent unpaid assessments and to bear interest at a rate not to exceed 12 percent per annum will be issued in the manner provided in the 1915 Act to represent the unpaid assessments and the last installment of such bonds shall mature a maximum of 30 years from the second day of September next succeeding 12 months from their date. The principal amount of such bonds maturing or becoming subject to mandatory prior redemption each year shall not be an amount equal to an even annual proportion of the aggregate principal amount of the bonds, but rather(except as specifically otherwise provided by the Town Council in connection with the sale of such boards), shall be an amount which, when added to the amount of interest payable in each year, will be a sum which is substantially equal in each year, except for the moneys falling due on the first maturity or mandatory prior redemption date of the bonds which shall be adjusted to reflect the amount of interest earned from the date when the bonds bear interest to the date when the first interest is payable on the bonds. Such bonds shall be serviced and collected by the Town Treasurer or by such registrar and/or paying agent(s) as this Town Council may from time to time designate. SECTION 9. Following the acquisition of the Improvements and the payment of all incidental expenses in connection with the formation of the Assessment District and the issuance of bonds pursuant to the 1915 Act, any surplus remaining in the improvement ftind established for the Assessment District shall be used as determined by the Town Council as provided in Section 10427 of the Streets and Highways Code. SECTION 10. The provisions of Part I LI of the 1915 Act, providing an alternative procedure for the advance payment of assessments and the calling of bonds, shall apply. SECTION 11. Except as specifically otherwise provided for herein, the Improvements shall be made and ordered pursuant to the provisions of the 1913 Act. SECTION 1,2. The Town Council hereby determines that the `]'own will not obligate itself to advance available funds from its treasury to cure any deficiency which may occur in the bond redemption fund established for the Assessment District, SECTION 13. The public interest will not be served by allowing the property owners to take any contract to be let for the construction of the Improvements, and no notice of award of contract shall be published. SECTION 14. It is hereby determined that the bonds proposed to be issued in these proceedings may be refunded. Any adjustment to assessments resulting from such refunding shall be done on a pro rata basis as required pursuant to Section 8571.5 or the Streets and Highways Code. Any such refunding shall be pursuant to the provisions of Division 11.5 (commencing with Section 9500) of the Streets and Highways Code, except that, if, following the filing of the report specified in Section 9523 and any subsequent modifications of the report, the Town Council finds that all of the conditions specified in Section 9525 are satisfied and that the adjustments to assessments are on a pro rata basis, the Town Council may approve and confirm the report and any, without further proceedings, authorize, issue, and sell the refunding bonds pursuant to Chapter 3 (commencing with Section 9600) of Division 11.5 of the Streets and Highways Code. Any such refunding bonds shall bear interest at the rate of not to exceed twelve percent (12%) per annum, or such higher rate of interest as may be authorized by applicable law at the time of sale of such bonds; and the last installment of such bonds shall mature on such date as will be determined by the Town Council in the proceedings for such refunding. SECTION 15. It is in the public interest and more economical to do certain work on private property to eliminate any disparity in level or size between the Improvements and private property and to add the actual cast of such work to the assessment of the property to which such work was done; provided that no work of this nature shall be performed until and unless the written consent of the owner of property is first obtained. SECTION 16. Pursuant to Streets and Highways Code Section 101 10, the Town intends to enter into agreements with PG&E and the other utility providers, and any agreement between the Town and PG&E, or any other public utility, for the ownership, management, or control of the underground electric, telephone and cable facilities to be installed in connection with the Improvements, would benefit any current or future residents of the Assessment District. SECTION 17. Pursuant to Section 15302(d) of the Guidelines, the undergrounding of the Improvements will have no significant effect on the environment and is categorically exempt from CEQA. The Town Clerk is directed to cause a notice of exemption to be posted as required by law. SECTION.]S. The Town Council hereby waives the requirement in the Policies for the appointment at this time of all underwriter for the Assessment District (the "Underwriter") and determines that delaying the appointment of the Underwriter to a later date in the proceedings will not adversely affect the proceedings as the Town will be engaging a municipal advisor to assist it in estimating the costs of issuing the bonds for the Assessment District. SECTION 19. All inquiries for any and all Information relating to these proceedings, including information relating to protest procedures, should be directed to: Greg Chanes Town Manager 1505 Tiburon Boulevard Tiburon, California 94920 (415)435-7373 SECTION 20. This Resolution shall take effect immediately upon its passage. SECTION 21. The Town Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED, and ADOPTED on January 4, 2017, by the following vote: AYES: COUNCILMEMBERS: Doyle, Fraser, Fredericks, O.'Donnell,Tollini NOES: COUNCILMEMBERS: None JIM FRASEIt e M for- ti ATTEST: S6& LEA STEFANI, Irown Clerk I PRELIMINARY ENGINEER'S REPORT Assessment District No. 2017-1 (Hawthorne Undergrounding District) Prepared under the provisions of the Municipal Improvement Act of 1913 For the TOWN OF TIBURON County of Marin, California November 1, 2017 Harris & Associates DRAFT—For Review Purposes Only-Costs are not finalized Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report TABLE OF CONTENTS Page Introduction and Certifications............................................................................................ 1 PART I Description of Improvements...........................................................................7 PARTII Cost Estimate.....................................................................................................8 PART III Method of Assessment Spread and Assessment Roll.....................................9 Exhibit 1 -Assessment Roll..............................................................................21 Exhibit 2 -Debt Limit Valuation......................................................................25 PART IV Annual Administrative Assessment...............................................................26 PART V Boundary Map and Diagram of Assessment District..................................27 PART VI Description of Facilities..................................................................................28 Right-of-Way Certificate..................................................................................29 Certification of Completion of Environmental Proceedings ............................30 APPENDICES A. Assessment Calculations B. Assessment Diagram DRAFT—For Review Purposes Only ( Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 1 AGENCY: TOWN OF TIBURON PROJECT: ASSESSMENT DISTRICT NO. 2017-1 TO: TOWN COUNCIL ENGINEER'S "REPORT" PURSUANT TO THE PROVISIONS OF SECTIONS 2961 AND 10204 OF THE STREETS AND HIGHWAYS CODE The purpose of this Assessment District is to provide financing to underground power,telephone and cable facilities along Delmar Drive, Hawthorne Drive, Maravista Court, Palmer Court, Rock Hill Road,and portions of Hilary Drive and Tiburon Boulevard within the Town of Tiburon.The proposed underground utility improvements will provide conversion to an upgraded utility system and will enhance neighborhood aesthetics, safety and reliability. The construction of these improvements will conform to existing Town of Tiburon, Pacific Gas and Electric,AT&T and Comcast Communications standards. The proposed improvements are of special and direct benefit to the properties within the boundary of the proposed assessment district to the extent described herein. Pursuant to the provisions of Article XIIID of the-State Constitution, Part 7.5 of the "Special Assessment Investigation, Limitation and Majority Protest Act of 1931", being Division 4 of the Streets and Highways Code of the State of California,and the"Municipal Improvement Act of 1913", being Division 12 of said Code, and the Resolution of Intention, adopted by the Town Council of the TOWN OF TIBURON, State of California, in connection with the proceedings for Assessment District No. 2017-1 (Hawthorne Undergrounding District)(hereinafter referred to as the"Assessment District"), I, K. Dennis Klingelhofer, P.E., a Registered Professional Engineer and authorized representative of Harris &Associates, the duly appointed Assessment Engineer, herewith submit the "Report" for the Assessment District,consisting of six(E)parts as stated below. PART I This part contains the preliminary plans and specifications which describe the general nature,location and extent for the proposed improvements to be constructed, and are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the Town Engineer. PART II This part contains an estimate of the cost of the proposed improvements,including capitalized interest, if any, incidental costs and expenses in connection therewith as set forth herein and attached hereto. DRAFT--For Review Purposes Only 01 Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 2 PART III This part consists of the following information: A. A description of the method of assessment spread; and B. The general benefit which is determined to result from the proposed improvements which has been excluded from the assessment, and the proposed assessment of the total amount of the costs and expenses of the proposed improvements upon the several subdivisions of land within the Assessment District, in proportion to the special benefits to be received by such subdivisions from said improvements, which is set forth upon the assessment roll filed herewith and made a part hereof; and C. The total amount,as near as may be determined,of the total principal sum of all unpaid special assessments previously levied and special assessments required or proposed to be levied under any completed or pending assessment proceedings, other than that contemplated for the Assessment District, which would require an investigation and report under the "Special Assessment Investigation,Limitation and Majority Protest Act of 1931"against the total area proposed to be assessed; and D. The total true value, determined from the latest Assessor's roll, of the parcels of land and improvements which are proposed to be assessed. PART IV This part contains the proposed maximum annual administrative assessment to be levied upon each subdivision or parcel of land within the Assessment District to pay the costs incurred by the TOWN OF TIBURON, and not otherwise reimbursed, resulting from the administration and collection of assessments, from the administration and registration of any associated bonds and reserve or other related funds, or both. PART V This part contains a map showing the boundaries of the Assessment District, and a diagram showing the Assessment District, the boundaries and the dimensions of the subdivisions of land within said Assessment District,as the same existed at the time of the passage of the Resolution of Intention.The Boundary Map and Assessment Diagram are filed herewith and made a part hereof, and part of the assessment. A reduced copy of the Assessment Diagram is included in this Report as Appendix B. PART VI This part shall consist of the following information: A. Right-of-Way Certificate B. Environmental Certificate DRAFT—For Review Purposes Only I Harris &Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 3 Certificate of Assessment Engineer WHEREAS,on January 4,2017 the Town Council of the TOWN OF TIBURON,State of California,did, pursuant to the provisions of the 1913 Act"Municipal Improvement Act of 1913",being Division 12 of the Streets and Highways Code,of the State of California(the"1913 Act"),adopt Resolution No.01-2017 (the "Resolution of Intention') declaring its intention to provide for the installation and construction of certain public improvements,together with appurtenances and appurtenant work in connection therewith, in a special assessment district known and designated as TOWN OF TIBURON ASSESSMENT DISTRICT NO.2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT)(hereinafter referred to as the"Assessment District"); and WHEREAS,said Resolution of Intention,as required by law,did direct the Engineer of Work to make and file a"Report", consisting of the following as required by Section 10204 of the Act: A. Description of Improvements; B. A general description of works or appliances already installed and any other property necessary or convenient for the operation of the improvement, if the works, appliances, or property are to be acquired as part of the improvement; C. Cost Estimate; D. Assessment Diagram showing the Assessment District and the subdivisions of land therein; E. A proposed assessment of the costs and expenses of the works of improvement levied upon the parcels within the boundaries of the Assessment District; F. The proposed maximum annual assessment to be levied upon each subdivision or parcel of land within the Assessment District to pay the costs incurred by the Town and not otherwise reimbursed resulting from the administration and collection of assessments or from the administration and registration of any associated bonds and reserve or other related funds. For particulars,reference is made to the Resolution of Intention as previously adopted. NOW, THEREFORE, I, K. Dennis Klingelhofer, P.E., the authorized representative of HARRIS & ASSOCIATES,pursuant to Article XIIID of the California Constitution and the 1913 Act,do hereby submit the following: 1. Pursuant to the provisions of law and the Resolution of Intention, I have assessed the costs and expenses of the works of improvement to be performed in the Assessment District upon the parcels of land in the Assessment District specially benefited thereby in amounts which do not exceed the reasonable cost of the direct proportional special benefit to be conferred on each of said parcels. For particulars as to the identification of said parcels, reference is made to the Assessment Diagram (the "Diagram"), a copy of which is attached hereto and incorporated herein. All parcels specially benefitted by the works of improvement have been included within the Assessment District. 2. As required by law, the Diagram is attached hereto, showing the Assessment District,as well as the boundaries and dimensions of the respective parcels and subdivisions of land within said Assessment District as the same existed at the time of the passage of said Resolution of Intention, each of which subdivisions of land or parcels or lots respectively have been given DRAFT—For Review Purposes Only H1 Harris & Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 4 a separate number upon the Diagram and in the Assessment Roll as defined below. 3. The subdivisions and parcels of land with the numbers shown on the Diagram as attached hereto correspond with the numbers as appearing on the Assessment Roll as defined below. 4. NOTICE IS HEREBY GIVEN that bonds will be issued in accordance with Division 10 of the Streets and Highways Code of the State of California (the "Improvement Bond Act of 1915"),to represent all unpaid assessments,which bonds shall be issued in one or more series, each with a term not to exceed the legal maximum term as authorized by law,THIRTY-NINE (39) YEARS fi•om the 2nd day of September next succeeding twelve (12)months from their date. Said bonds shall bear interest at a rate not to exceed the current legal maximum rate of 12%per annum. 5. By virtue of the authority contained in said 1913 Act, and by further direction and order of the legislative body, I hereby recommend the following assessment to cover the costs and expenses of the works of improvement for the Assessment District based on the costs and expenses as set forth below: As Preliminarily As Approved Confirmed Estimated Cost of Construction: $9,028,275 Estimated Incidental Expenses: $1,755,112 Estimated Financing Costs: $1,562,620 Estimated Contributions ($500,000) Estimated Total to Assessment: $11,846,006 For particulars as to the individual assessments and their descriptions, reference is made to Part III,Exhibit I (Assessment Roll)which describes the assessment to be levied upon each parcel based upon the special benefit which it receives from the improvements to be funded by the assessments. 6. Under the Resolution of Intention, the requirement of Division 4 of the California Streets and Highway Code shall be satisfied with Part 7.5 of said Division 4, for which the following is presented: a. The total amount, as near as can be determined, of the total principal amount of all unpaid special assessment and special assessments required or proposed to be levied under any completed or pending assessment proceedings, other than contemplated in the instant proceeding is: DRAFT—For Review Purposes Only Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 5 $0 b. The total amount of the principal sum of the special assessment (the "Balance of Assessment")proposed to be levied in the instant proceedings is: $11,846,006 c. The total amount of the principal sum of unpaid special assessment levied against the parcels proposed to be assessed, as computed pursuant to paragraph 1, above,plus the principal amount of the special assessment proposed to be levied in the instant proceedings from paragraph 2, above is: $11,846,006 The total true value, as near as may be determined,of the land and improvements for the parcels which are proposed to be assessed in the instant proceedings,as determined by the full cash value of the parcels as shown upon the last equalized assessment roll of the County of Marin,is: $141,425,336 This report does not represent a recommendation of parcel value, economic viability or financial feasibility,as that is not the responsibility of the Assessment Engineer. EXECUTED on , 2017. HARRIS &ASSOCIATES K. DENNIS KLINGELHOFER,P.E. R.C.E. NO. 50255 ASSESSMENT ENGINEER TOWN OF TIBURON COUNTY OF MARIN, STATE OF CALIFORNIA DRAFT—For Review Purposes Only ( Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017.1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 6 This report is submitted on , 2017. HARRIS &ASSOCIATES K. DENNIS KLINGELHOFER,P.E. R.C.E. NO. 50255 ASSESSMENT ENGINEER TOWN OF TIBURON COUNTY OF MARIN, STATE OF CALIFORNIA Preliminary approval by the TOWN COUNCIL of the TOWN OF TIBURON,CALIFORNIA,on the day of , 2017. TOWN CLERK TOWN OF TIBURON STATE OF CALIFORNIA Final approval by the TOWN COUNCIL of the TOWN OF TIBURON,CALIFORNIA,on the day of , 2017. TOWN CLERK TOWN OF TIBURON STATE OF CALIFORNIA DRAFT—For Review Purposes Only H1 Harris & Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 7 Part I Description of Improvements The following provides a description of the public improvements proposed to be constructed,installed or acquired under the provisions of the Act as shown on the Preliminary Plans on file in the office of the Town Engineer. The project includes the construction of the public improvements, including all planning, design, construction administration and general administration services,the acquisition of all necessary rights of way, the acquisition of licenses, franchises and permits and the construction of all auxiliary work necessary and/or convenient to the accomplishment thereof, in accordance with the final plans and specifications to be approved by the Town of Tiburon prior to the start of construction. The construction of the public improvements may be phased as necessary and convenient for the Town of Tiburon. Phasing will be undertaken in a manner that results in a complete and functional portion of each system described below. The following improvements are proposed to be constructed and installed in the general location referred to as the Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) (the"Assessment District") and will include: 1. Construction of mainline underground power, telephone and cable conduit,with appurtenant manholes,pull boxes and transformers and like structures. 2. Construction of service conduit and appurtenances to property line. 3. Installation of new conductor within said conduit and underground structures by the utility companies. 4. Installation of replacement street lights. 5. Removal of existing overhead power, telephone and cable wires,poles and streetlights. The improvements will be designed by PG&E, AT&T, Comcast, and the Town of Tiburon (joint trench).The Town of Tiburon will inspect the work to ensure conformance to Town ordinances,rules, warrants, regulations, standards and specifications where applicable. Each owner of property located within the Assessment District will be responsible for arranging for and paying for work on his or her property necessary to connect facilities constructed by the public utilities in the public streets and alleys to the points of connection on the private property. Conversion of individual service connections on private property is not included in the work to be funded by the Assessment District. The estimated time for completion of the undergrounding of the utilities is 36 months after the formation of Assessment District. Construction is estimated to begin approximately 18 months after the formation of the Assessment District. Property owners will be required to provide necessary underground connections.within 120 days of the completion of the underground facilities. DRAFT—For Review Purposes Only I Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 8 Part II Cost Estimate Assessment District No. 2017-1 (Hawthorne Undergrounding District) JOINT TRENCH CONSTRUCTION COSTS $4,718,001 30%construction contingency $1,415,400 UTfILITY COST(PG&E,AT&T and Comcast) PG&E $2,385,171 AT&T $121,517 Comcast $138,185 ENVIRONMENTAL MITIGATION $250,000 Total Construction Cost: $9,028,275 LESS CONTRIBUTIONS Contribution for General Benefit ($25,823) Additonal contribution ($474,177) Credits: ($500,000) INCIDENTAL EXPENSES Design Engineering and Assessment Engineering $600,000 Construction Management(8%of construction cost) $722,262 Town Administration $100,000 Legal Advice to Property Owners $10,000 Underwriter** $136,350 Bond Counsel $90,000 Financial Advisor $30,000 Rating Agency $30,000 Paying Agent $9,000 Financial Printing,Registration and Servicing $10,000 Filing Fees $2,500 Incidental Contingencies $15,000 Total Incidental Expenses: $1,755,112 Total Construction and Incidental Expenses: $10,283,386 FINANCING COSTS(Estimate) Bond Reserve** $851,433 Funded Interest** $711,187 Total Financing Costs: $1,562,620 TOTAL TO ASSESSMENT: $11,846,006 * Source: Sperry Capital ** Source: Sperry Capital DRAFT—For Review Purposes Only I Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne llndergrounding District) Preliminary Engineer's Report Page 9 Part III Method of Assessment Spread and Assessment Roll Since the improvements are to be funded by the levying of assessments,the"Municipal Improvement Act of 1913"(the"Act")and Article XIIID of the State Constitution require that assessments be based on the special benefit that the properties receive from the works of improvement. Section 4 of Article XIIID provides that only special benefits are assessable and the local agency levying the assessment must separate the general benefits from the special benefits. It also provides that parcels within a district that are owned or used by any public agency,the State of California,or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.In addition,Section 4 requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Neither the Act nor the State Constitution specifies the method or formula that should be used to apportion the costs to properties in any special assessment district proceedings. The responsibility for recommending an apportionment of the costs to properties which specially benefit from the improvements rests with the Assessment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. In order to apportion the assessments to each parcel within the boundaries of the assessment district in an amount which does not exceed the reasonable cost of the proportional special benefit which it will receive from the improvements, an analysis has been completed and is used as the basis for apportioning costs to each parcel within the Assessment District. The approval of the assessments rests with the Town Council. The Council renders its decision after hearing testimony and evidence presented at a public hearing and tabulating the assessment ballots, which are mailed to all record owners of property within the Assessment District. Only ballots delivered to the Town Clerk prior to the close of the public hearing are tabulated. The Council's findings must include whether or not the assessment spread is consistent with the requirements of Article XIIID in that the assessment on each parcel is proportional to and no greater than the special benefits received by such parcel. The following sections set forth the methodology used to apportion the costs of the improvements to each parcel. SEPARATION OF GENERAL AND SPECIAL BENEFIT Under Article XIIID, only special benefits may be assessed, and it is the responsibility of the Assessment Engineer to identify, quantify, and exclude general benefits from the assessment that is apportioned to parcels in proportion to the special benefit they will receive from the improvements. As stated in the "Proposition 218 Guide for Special Districts" prepared by the California Special Districts Association, the requirement that a public agency separate the general benefits from the special benefits helps ensure that the special benefit requirement is met. As defined in Article XIIID, "special benefit" means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. The benefits associated with the undergrounding of overhead utilities are related to increased DRAFT—For Review Purposes Only I Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 10 reliability, improved neighborhood aesthetics, enhanced safety and the removal of obstructions to view within the Assessment District and potentially for areas outside of the Assessment District. The specific location and nature of the undergrounding project will determine if the benefits are a"general benefit"or provide a"special benefit"to parcels within the Assessment District, or a combination of both. GENERAL BENEFIT Because of the localized nature of the improvements within the Assessment District and the small number of parcels that will be impacted by the undergrounding of the existing overhead utilities along roadways providing ingress/egress to the parcels within the District, the Assessment Engineer has determined the benefits described in the following section represent special benefits that are conferred on parcels within the Assessment District, and that there are no "general benefits" that will be conveyed to parcels outside the boundaries of the Assessment District, or to the public at large associated with the undergrounding of the overhead utilities within the Assessment District except as described in the findings below: • Aesthetics Benefit. The Assessment Engineer has determined that there are no aesthetic benefits which represent general benefit or benefits to the public at large. This is based upon the fact that the majority of the utility poles and overhead facilities that will be undergrounded are located along the local streets within the Assessment District that provide ingress/egress to parcels within the District. Those local streets are not used by "through traffic" to reach destinations that are outside the District. The removal of the overhead utilities and poles will provide an aesthetic benefit for the parcels within the District which the Assessment Engineer has determined represents a special benefit to parcels within the District. In addition to the removal of the existing overhead utilities on the local streets within the District, there are also overhead lines on several utility poles which will be removed that are located adjacent to the Old Rail Trail at the rear of the parcel owned by the Belvedere Tennis Club,and several poles that are near Tiburon Boulevard but away from the edge of the pavement. The Assessment Engineer has determined that the removal of those poles does not provide an improvement in aesthetics that would represent a general benefit to the community or the public at large. The existing utilities do not impact aesthetics for park visitors related to views of the bay since they are located on the opposite side of the trail. For traffic on Tiburon Boulevard the existing utilities are generally located almost one hundred feet to several hundred feet from the edge of pavement,and are largely screened by the tennis club's facilities which are located between Tiburon Boulevard and the existing utilities. The removal of the existing overhead utilities near the Old Rail Trail will not result in increased usage of the Richardson Bay Linear Park by visitors who had not previously used the park because of the visual blight caused by the existing overhead utilities, or result in increased traffic along Tiburon Boulevard because of improved views looking towards the bay. While the Town has identified its desire to remove all the poles along the Old Rail Trail and Tiburon Boulevard,the Assessment Engineer has determined that the undergrounding of those utility poles does not provide a general benefit to all parcels within the Town or to the public at large of the type that must be separated from special benefits under the requirements of Proposition 218. The Assessment Engineer's review of studies completed by a number of organizations and public entities found that the undergrounding of utilities did not provide an DRAFT—For Review Purposes Only U I Harris& Associates Town of Tiburon November 1,2417 Assessment District No.2017.1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 11 economic benefit to parcels not within the Assessment District or the community at large. The studies found that the cost of undergrounding utilities was many times the value or economic benefit to the community, that the benefit to the public at large was not quantifiable, and that there was no economic benefit to the community related to increased business expenditures or tourism as a result of the undergrounding. • Enhanced Reliability Benefit. The Assessment Engineer has determined that there is no general benefit that will be conveyed to parcels outside of the Assessment District, or to the public at large related to enhanced reliability. This is based upon industry data that shows there is little difference in the total "out of service" time (the total service interruption time for all outages measured by the frequency of service interruptions and the time to repair) for customers served by overhead systems versus those served by underground utilities. While the undergrounding of an existing overhead utility generally results in a reduction in the frequency of service interruptions, the time to restore service in an underground utility is longer due to the difficulty in identifying the location of system outages and the time required to complete repairs. Because of this, the total "out of service" time is comparable for overhead and underground utility systems. The result is that parcels outside of the District will not see a reduction in "out of service" time as a result of the undergrounding of the existing overhead utilities within the Assessment District. In addition to looking at "out of service" time, the ability of the utility to restore service to parcels outside of the Assessment District in the event of damage to the utilities (whether overhead or underground)within the District was also reviewed. Based upon redundancies in the system and PG&E's operation of the distribution system,power could be restored to parcels outside of the Assessment District prior to the repair of the damaged utilities within the Assessment District. Existing facilities outside of the District could be used to feed power to parcels outside of the District while repairs are being made. For example, although the utility lines located adjacent to the Old Rail Trail are part of PG&E's distribution system that provides power to downtown Tiburon, if one of those utility poles were damaged, PG&E could restore power to parcels outside of the Assessment District, including the downtown area, by "switching"power to restore service to parcels outside of the Assessment District prior to the completion of repairs. Similarly, if parcels outside the District are affected by a portion of the existing overhead facilities within Hilary Drive being damaged as a result of a vehicle hitting a utility pole, PG&E could restore power to those parcels prior to the completion of repairs. Finally,if a portion of the overhead utilities within Rock Hill Road,north of Hillary Drive were damaged, no parcels outside the Assessment District would be impacted. Since the ability to restore service to parcels outside of the District is not improved as a result of undergrounding the utilities within the District,there is no enhanced reliability benefit to parcels outside of the Assessment District from undergrounding the existing overhead utilities within the District. ■ Removal of Obstructions to View. The Assessment Engineer has determined that the two(2) parcels that are owned by the Town of Tiburon which are outside the boundaries of the Assessment District will not receive a benefit from the relocation of the overhead utilities adjacent to the Old Rail Trail on those parcels. This is based upon the Assessment Engineer's determination that the overhead utilities that are located on the Belvedere Tennis Club's parcel do not obstruct views towards the bay for park users since they are located in the opposite direction. In addition, since there is no development currently on those parcels or that would DRAFT—For Review Purposes Only Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 12 be allowed in the future that would benefit from the removal of obstructions to view from the existing utilities since the parcels are within the jurisdiction of the San Francisco Bay Conservation and Development Commission. ■ Safety Benefit. The safety benefit related to the undergrounding of the overhead facilities within the Assessment District is a result of the removal of the fixed obstructions (existing power poles, guy wires and related facilities) from the right-of-way, and the mitigation of the potential delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. In addition, the threat to structures or property being damaged by downed utility lines and poles caused by earthquakes, high winds and other unforeseeable events is reduced by the undergrounding of the existing overhead utilities. The Assessment Engineer has determined that there is a general benefit to the public at large related to the undergrounding of the existing overhead utilities located adjacent to the Old Rail Trail. The relocation and undergrounding of the utilities adjacent to the Old Rail Trail will provide increased safety to those using Richardson Bay Lineal Park by removing the risk of injury from coming in contact with downed utilities and the removal of the fixed obstructions that are located in proximity to the trail. Based upon a street frontage of 75 feet for a typical residential parcel,the 590 linear feet of overhead utilities adjacent to the Old Rail Trail is the equivalent of the frontage for 7.85 residential parcels. A total of 3.925 benefit points have been assigned for the general benefit which represents 50% of the benefit that would be assigned to the equivalent number of residential parcels since there are no structures that could be damaged by downed utility poles or lines, or damaged by vehicles hitting a utility pole. A contribution of$25,823 will be required to offset the general benefit related to the safety benefit associated with the undergrounding of the existing overhead utilities along the Old Rail Trail. SPECIAL BENEFITS While the courts have found that a general enhancement of property value does not constitute"special benefit"(Silicon Valley Taxpayers'Assn v. Santa Clara Cnty. Open Space Authority)if an assessment district is narrowly drawn so that parcels that benefit in way that is particular and distinct from parcels outside of the district, or the public at large they are deemed to receive a special benefit. Specifically, the undergrounding of existing overhead utilities adjacent to parcels and the installation of new street lights on the streets which provide ingress/egress to each parcel provides a particular and distinct benefit to those parcels that is not realized by other parcels or to the public at large. The courts have found that the characterization of a benefit(special vs.general)may depend on whether parcels within a district receive a direct advantage from the improvement based upon their proximity to the improvement, or receive an"indirect, derivative advantage resulting from the overall public benefits of the improvement"(e.g., general enhancement of the district's property values). There are four (4) types of special benefit that parcels may receive as a result of the proposed undergrounding of the existing overhead utility facilities (power, telephone, street light and cable facilities)with underground facilities. ■ Aesthetics Benefit. Based upon the studies reviewed by the Assessment Engineer and his experience, the greatest benefit to parcels from the undergrounding of overhead utilities is related to the improved neighborhood aesthetics which result from the undergrounding of the DRAFT—For Review Purposes Only 8 I Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 13 existing overhead utilities within the Assessment District. The undergrounding of the overhead utilities enhances the aesthetics of the streetscape by removing the physical and visual impediments related to the existing overhead utilities within the right-of-way along the local streets, and will improve the visual environment for residential properties within the Assessment District. In addition, the removal of the overhead utilities within the Assessment District will bring the area surrounding each parcel closer to current development standards which require that all utilities be placed underground. This will increase the desirability of the parcels within the Assessment District to a potential purchaser when compared to a similar parcel served by overhead wires and utility poles. All of the parcels within the Assessment District will specially benefit from the removal of the overhead wires and utility poles serving the parcels within the boundaries of the Assessment District. ■ Enhanced Reliability Benefit. The installation of all new wires and new equipment installed underground within the Assessment District will reduce the frequency of localized service interruptions to both residential and non-residential parcels within the District due to the increased reliability of the upgraded facilities. In addition, the technology used in modern underground systems allow the utility to minimize the number of parcels impacted by an outage. Parcels which have not already undergrounded their service will also see a reduction in outages related to damages to their individual service lines from falling limbs during wind storms or other types of weather events or natural disaster since they will be required to be underground their utility service in order to connect to the new underground system. As a result, each parcel within the Assessment District will receive a special benefit related to enhanced reliability from the undergrounding of the existing overhead utilities within the Assessment District that is not received by parcels outside of the District. ■ Removal of Obstructions to View. Parcels which have water views are more desirable to purchasers,and the premium placed on a parcel with a water view is dependent upon the quality of the view. The removal of the existing overhead utilities which may be seen from within the structure or from outside living areas when looking towards Richardson Bay from the parcel will provide a special benefit to residential parcels within the Assessment District that will vary in proportion to the impact the existing overhead utilities and poles have on their view. ■ Safety Benefit.The undergrounding of the overhead facilities within the District will specially benefit all parcels within the Assessment District in two ways from a safety perspective. The first relates to the elimination of the threat to structures or property, including any occupants within those structures, from being damaged or harmed by downed utility lines and poles caused by earthquakes, high winds and other unforeseeable events. The second relates to the removal of the fixed obstructions from the right-of-way, and the potential delay by emergency responders in an emergency that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. As described in the Methodology section below, not all parcels receive these benefits to the same extent based upon their land use(residential versus non-residential),and their proximity to the existing overhead utilities that will be undergrounded. To establish the special benefit each individual parcel within the Assessment District receives in proportion to the other parcels within the Assessment District, a Benefit Point system is used. Each parcel of land is assigned benefit points based upon the special benefit a parcel receives relative to the DRAFT—For Review Purposes Only I Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 14 other parcels within the Assessment District from the utility undergrounding activities. The Assessment Engineer has assigned benefit points to each residential parcel based upon the benefit it receives from the undergrounding of the existing overhead utilities as discussed below. • District Aesthetics Benefit. All residential parcels within the Assessment District,which have their primary ingress/egress along a street where the existing overhead utilities adjacent to their parcel frontage(along either side of the street)will be undergrounded,will benefit equally from the undergrounding of the existing overhead utilities. Each parcel which has existing overhead utilities adjacent to its frontage is assigned one (1) benefit point for each existing or potential dwelling unit which could be constructed on the parcel. Those parcels where the existing overhead utilities do not front the parcel, but which receive utility services from the existing overhead utilities within the Assessment District and must use the street(s)where the existing utilities will be undergrounded will receive 50% of the benefit assigned to parcels where the existing overhead utilities front the parcel since they are impacted to a lesser degree by the existing overhead utilities. Since the streets within the Assessment District do not provide access to areas which extend beyond the boundaries of the Assessment District and since the overhead utilities in the Assessment District are not generally visible from areas that are outside of the Assessment District there is no aesthetic benefit for parcels that are not within the Assessment District boundaries. • Safety Benefit. Parcels within the District will benefit from the elimination of potential property damage from downed utility lines and poles, the removal of the fixed obstructions from the right-of-way, and the mitigation of the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. Each parcel that has its point of ingress/egress along a street which has overhead facilities that will be undergrounded is assigned one (1) benefit point for each existing or potential dwelling unit which could be constructed on the parcel. Parcels that are served by utilities which have been undergrounded adjacent to the parcel's frontage, including utility services to the parcel, but which must use streets within the Assessment District for ingress/and which would be impacted by downed wires or poles in the existing overhead utilities that are to be undergrounded are assigned one-half(1/2) a benefit point since they receive a reduced benefit because structure:: or occupants would not be damaged from downed utility lines and poles, but do receive a special benefit related to the mitigation of potential for delays by emergency responders as a result of the downed utility lines. • Enhanced Reliability Benefit. All parcels within the District that receive services from the existing overhead utilities or which would be impacted by a service outage of the existing overhead utilities within the District will specially benefit from the enhanced reliability of service due to having all new wires and equipment and having such new equipment underground, and the intelligent technology which minimizes the number of parcels impacted by a service outage. Each parcel is assigned one(1)benefit point for each existing or potential dwelling unit which could be constructed on the parcel. Parcels that are served by utilities which have been undergrounded, including their service lines, immediately adjacent to the DRAFT—For Review Purposes Only U1 Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 15 parcel but which tie into existing overhead utilities that will be undergrounded and which would be impacted by a service outage in the existing overhead utilities that are to be undergrounded are assigned one-half(1/2)a benefit point since they receive a reduced benefit. ■ Removal of Obstructions to View. The removal of obstructions to view from the overhead utilities looking towards Richardson Bay will provide a special benefit to parcels based upon their locations and the impact the existing overheard utilities that will be undergrounded have on their view. The level of benefit a parcel receives is based on the following definitions. o High(1.0). The view from the parcel looking towards Richardson Bay from within the dwelling or from outside living areas is significantly obstructed by the presence of the existing overhead utilities located adjacent to the parcel and will be improved by the removal and undergrounding of the existing overhead utilities. o Medium(0.5).The view looking towards Richardson Bay from within the dwelling or from outside living areas is partially obstructed by the presence of the existing overhead utilities and will be improved by the undergrounding of the existing overhead utilities, but the existing overhead utilities are not generally located adjacent to the parcel. o Low (0.25). The view looking towards Richardson Bay from within the dwelling or from outside living areas is minimally obstructed by the presence of the existing overhead utilities that are visible from the parcels, but not generally located on the street(s) immediately adjacent to the parcel, and the view will be minimally unproved by the undergrounding of the existing overhead utilities. o None(0.0). The parcel may or may not have a view of Richardson Bay from within the dwelling,however,the existing overhead utilities that will be undergrounded are not visible within the view shed of the parcel looking towards Richardson Bay. Exceptions There are several parcels within the Assessment District which are not developed or planned for residential use. Each of those parcels has a conditional use permit which allows the continued use of the parcel as it is currently developed, and no change in use is likely to occur which would alter the special benefit the parcel receives. The methodology used to assign benefit points relative to the non- residential use parcels is explained below. 1. St. Hilary Catholic Church and School A.N. 16, 17 & 23 (Assessor's Parcel Numbers (APN) 055-253-22, 055-253-21 &039-151-52) is developed as a parish and school-site owned by the Archdiocese of San Francisco and encompasses roughly 7.62 acres. The main entrance to the school is on Rock Hill Road, which is being undergrounded,and there is a second entrance on Hillary Drive which is also being undergrounded. Both the church and school receive utility service from Rock Hill Road. Because this property is developed as a church and school site, the special benefit which it receives is not the same as a residential parcel based on its use. a) Aesthetics Benefit. Schools and churches are treated differently than residential parcels DRAFT—For Review Purposes Only 8 ( Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017.1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 16 when determining the aesthetic benefit they receive as a result of the undergrounding of existing overhead utilities. Unlike residential parcels, parcels developed for religious or school use are not more desirable to a potential purchaser as a result of the undergrounding of the existing overhead utilities. This is a result of the limited number of parcels that may be on the market and as a result there is not a direct impact on the desirability of a parcel where the utilities have been undergrounded compared to a similar parcel which is served by overhead utilities. However, some special benefit is attributable to the property from improved aesthetics and it's reasonable to attribute the benefit to that of a single family residence. One (1)benefit point is assigned for aesthetic benefit. b) Improved Safety Benefit. The school and church property receives an improved safety benefit from the undergrounding project which will remove the fixed obstructions along the streets which provide access to the property and the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. The structures on these parcels will not benefit from the elimination of potential property damage from downed utility lines and poles since the existing overhead utilities are not located near any existing or potential future structures. Since the primary benefit for these parcels is related to the removal of the fixed obstructions along the streets used for ingress/egress and the reduction in the potential delay by emergency responders, the benefit to these parcels is related to a residential property based upon the number of trips generated per day which would use streets within the Assessment District. Based upon an average of 10 trips per day for residential parcels and an average of 2.7 trips per student per day(estimated enrollment of 276 students),these parcels are the equivalent of 74.5 equivalent dwelling units. Since these parcels do not benefit from the elimination of potential property damage or injury to occupants due to the location of the improvement on these parcels in relationship to the location of the existing overhead utilities, they receive a reduced benefit related to the removal of the fixed obstructions and the reduction in potential delays by emergency responders. The safety benefit is reduced by 75% rather than the 50% for a residential parcel where the utilities have undergrounded adjacent to the parcel's frontage since the hours of use or occupancy are less than for residential parcels. A total of 18.625 benefit points are assigned for the safety benefit. c) Enhanced Reliability Benefit. Residential parcels are assigned one(1)benefit point for each electrical service to structures on the parcel. As there are five(5)independent structures on the property served by the existing utilities, the enhanced reliability benefit is considered for each of the structures and is then added together. The combined enhanced reliability benefit for these parcels is 5 benefit points. d) Removal of Obstructions to View. The location of the existing overhead utilities which will be undergrounded do not impact the views from the structures or outside use areas and no benefit points are assigned for this benefit factor. 2. Community Congregational Church of Tiburon A.N. 33 (Assessor's Parcel Number(APN)039-111-21) is a church site and encompasses roughly 4.87 acres. The main entrance to the site is at the upper end of Rock Hill Road, which is being DRAFT—For Review Purposes Only ( Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 17 undergrounded. The church receives utility services from the existing overhead utilities Rock Hill Road that will be undergrounded. Because this property is developed as a church, the special benefit that it receives is not the same as a residential parcel based on its use. a) Aesthetics Benefit. Churches are treated differently than residential parcels when determining the aesthetic benefit they receive as a result of the undergrounding of existing overhead utilities. Unlike residential parcels,parcels developed for religious use do not see an increase in marketability to a potential purchaser as a result of the undergrounding of the existing overhead utilities. This is a result of the limited number of parcels that may be on the market and as a result there is not a direct increase in the desirability of a parcel where the utilities have been undergrounded compared to a similar parcel which is served by overhead utilities. However,some benefit is attributable to the property from improved aesthetics. It is reasonable to attribute the benefit to that of a single family residence. One (1)benefit point is assigned for aesthetic benefit. a) Improved Safety Benefit.The church property receives an improved safety benefit from the undergrounding project which will remove the fixed obstructions along the streets which provide access to the property and the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. The structures on this parcels will not benefit from the elimination of potential property damage from downed utility lines and poles since the existing overhead utilities are not located near any existing or potential future structures. Since the primary benefit for these parcels is related to the removal of the fixed obstructions along the streets used for ingress/egress, the benefit to these parcels is related to a residential property based upon the number of trips generated per day. Based upon an average of 10 trips per day for a typical residential parcel and an average of 5.0 trips per 1,000 sq. ft.per day for houses of worship and quadruple that rate for days of assembly(estimated useable building area of approximately 12,500 sq. ft.),this parcels is the equivalent of 9 residential units. The benefit received by this parcel is only related to the removal of the fixed obstructions and the reduction in potential delays for emergency responders. As a result, the safety benefit is reduced by 75%rather than the 50%for a residential parcel where the utilities have been undergrounded adjacent to the parcel's frontage since the hours of use or occupancy are less than for residential parcels. A total of 2.25 benefit points is assigned for the safety benefit. b) Enhanced Reliability Benefit. As there is a single structure on the property served by the existing utilities, the Enhanced Reliability Benefit is considered to be the same as for a single family home and 1.0 benefit point is assigned. c) Removal of Obstructions to View. The existing overhead utilities do not impact the views from the structure or outside use areas and no benefit points have been assigned for this benefit factor. 3. Belvedere Tennis Club A.N. 109 (Assessor's Parcel Numbers (APN) 055-201-36) is a tennis club and encompasses roughly 3.61 acres. The main entrance to the site is located on Tiburon Boulevard, which has DRAFT—For Review Purposes Only I Harris &Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 18 already been undergrounded. The tennis club receives utility services from the existing overhead utilities which are located within Richardson Bay Lineal Park, which is adjacent to the rear of the property. The benefit points assigned to this parcel are based upon the proposed relocation of the point of utility service from the existing overhead facilities at the rear of the parcel to a location adjacent to Tiburon Boulevard. In addition, the Sanitary District has an easement on the parcel and has a small building which houses a pump station for the Sanitary District. Because this property is a not used for residential uses, it has different levels of benefit based on how it is used. a) Aesthetics Benefit. Non-residential uses on a parcel are treated differently when determining any aesthetic consideration. Since the ingress/egress to the parcel is off of Tiburon Boulevard and there are no overhead utilities adjacent to the parcel along Tiburon Boulevard it will receive no aesthetic benefit from the utilities being undergrounded. In addition as there is no requirement for vehicles to use streets where the existing overhead utilities will be undergrounded to access this parcel,zero(0)benefit points are assigned for the aesthetics benefit. b) Improved Safety Benefit. This property receives an improved safety benefit from the relocation of the existing overhead utilities at the rear of the property to new underground facilities within/adjacent to the Tiburon Boulevard public right-of-way. Based upon a street frontage of 75 feet for a typical residential parcel, the 590 linear feet of overhead utilities along the rear-of the parcel adjacent to the linear park is the equivalent frontage for 7.85 residential parcels. While the potential for damage to the Tennis Club's facilities exist from downed wires or poles from the existing overhead utilities,the benefit is less than for residential uses since the improvements which would be damaged would be limited to fencing and ancillary structures around the tennis courts. Since the parcel will not benefit from the removal of the fixed obstructions along the streets within the District and the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized, the safety benefit is reduced by fifty percent(50%) from a typical residential parcel which results in the assignment of 3.925 benefit points for the improved safety benefit. c) Enhanced Reliability Benefit. There are two (2) services on the property served by the existing utilities,the enhanced reliability benefit is based upon the number of services and 2.0 benefit points are assigned. In addition, there is a pump station owned by the Richardson Bay Sanitary District that is located within an easement on AN, 104 (Belvedere Tennis Club) that is served by the existing overhead utilities. The undergrounding of the existing utilities serving the pump station will provide enhanced reliability. One(1)benefit point has been assigned for the enhanced reliability benefit for that use. d) Removal of Obstructions to View. The existing overhead utilities which are located on the parcel adjacent to the Linear Park Trail have a significant impact on the views from the clubhouse and outside use areas.The view from those areas will be significantly improved by their removal. Based upon a street frontage of 75 feet for a typical residential parcel, within the Assessment District, the approximately 590 linear feet of overhead utilities located on the parcel adjacent to the linear park is equivalent to the frontage for 7.85 DRAFT—For Review Purposes Only U1 Harris & Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 19 residential parcels. Based upon the assessment methodology described earlier, this parcel would be assigned a total of 7.85 benefit units based upon the equivalent street frontage for the removal of obstructions to view benefit. Since Article XIIID prohibits an assessment on a parcel which is greater than the proportional special benefit which it receives, the Assessment Engineer has reduced the benefit points assigned for Removal of Obstructions to View by 50%to 3.925 benefit units.This is based upon a finding that the undergrounding of the existing utilities will have a reduced impact on the desirability of the parcel and the view from the parcel looking towards Richardson Bay to a potential purchaser when compared to the benefit that residential parcels would receive from the removal of the obstructions to view as a result of undergrounding of the existing utilities. Vacant Properties For purposes of calculating the benefit received from the utility undergrounding project, a vacant parcel is considered developed to its highest potential and connected to the system. The following is a brief discussion of the vacant property within this District. For A.N. 24, Assessor's Parcel Number(APN) 039-111-55)a map to sub-divide this parcel into two (2) parcels has been submitted to the Town and the parcel has a high potential for residential development. Since it is likely that two (2) residences will be constructed on the parcel once sub- division has been approved,benefit points are assigned to this parcel based upon the future subdivision of the parcel for residential use. Since the new parcels will obtain utility services from the existing utilities located on Via Pariso, no benefit points will be assigned for the enhanced reliability benefit. Benefit points have been assigned to this parcel for the aesthetics, improved safety and view enhancement benefits based upon the level of development (2 residential units) that would be permitted as described in the previous section. Properties Excluded from Assessment In addition to the parcels described above, there are three (3) parcels within the boundaries of the District that do not receive a special benefit from the undergrounding project and therefore have not been assigned benefit points. The reasoning is as follows: 1. A.N. 55B (APN 055-183-30) is a sliver parcel that cannot be developed and, as such will not benefit from the improvements. 2. A.N. I I 5 (APN 055-201-32) is a sliver parcel that cannot be developed and,as such will not benefit from the improvements. 3. A.N. 117B (APN 055-201-25) is a sliver parcel that serves as a private roadway to serve A.N 117A (APN 055-201-02) and it cannot be further developed. As such, this parcel will not receive a benefit from the improvements. ASSESSMENT APPORTIONMENT The special benefit received by parcels within the Assessment District has been weighted according to the betterment received by them based upon a weighting of the benefits as shown below: DRAFT—For Review Purposes Only I Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 20 District Aesthetics Benefit 50% Safety Benefit 10% Enhanced Reliability Benefit 10% Removal of Obstructions to View 30% The weighting shown is based upon the judgement and experience of the Assessment Engineer,a field review of the parcels within the Assessment District by the Assessment Engineer, public testimony and by the confirmation of this report by the Town Council based upon the absence of a majority protest. The amount of special benefit allocated to each parcel within the Assessment District that receives a special benefit has been apportioned to each parcel in proportion to the benefit points assigned to the parcel as a percentage of the total benefit points for each benefit factor. The general benefit derived from the improvements as calculated in this report has been removed from the total amount to be assessed. The assessment on each parcel does not exceed the costs of the proportional special benefit conferred on the parcel. There are no publically owned parcels within the boundaries of the Assessment District. Incidental Expenses and Financial Costs have been assessed to the entire Assessment District on a pro rata basis relative to the total construction cost allocations. CONTRIBUTIONS In addition to the contribution for general benefit, the Town has elected to make an additional contribution of up to four hundred seventy four thousand, one hundred and seventy seven dollars ($474,177) to the Assessment District. If the total cost of construction and incidental expenses is equal to or greater than the$10,757,563, then the full amount will be contributed. If the total cost of the construction and incidental cost is less than $10,757,563, then the Town's contribution would be reduced by a percentage equal to the percentage reduction of the costs. In determining the amount to be assessed to each parcel as set forth in Appendix A,the Town contribution has been applied first to reduce the assessments assigned to non-taxable properties (church owned) located within the Assessment District by seventy-five percent. As such, the church owned parcels will be reduced by seventy-five percent,for a reduction of$236,054.44. The balance of the Town contribution remaining after the reduction in the assessments to the church owned parcels ($238,122.56) has been applied proportionately to each of the remaining parcels to reduce the assessment on each parcel. Given this application of the Town contribution,the assessment on each parcel within the District is proportional to, and no greater than, the special benefits conferred on each parcel by the improvements. The reduction in the assessments on the church owned parcels does not result in an increase in the assessment on any other parcel in the Assessment District and is consistent with the provisions of Article XIIID of the State constitution. After the reducing the amount to be assessed by the Town contribution and related reduction in financing costs as described above,the assessments to be levied upon each parcel is shown in Exhibit 1. DRAFT—For Review Purposes Only M1 Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 21 Exhibit 1 Assessment Rall Assessor'sTotal True Existing Assessments as Assessments Value-to-Lien Asmt No. Parcel Number1 Liens Preliminarily as Confirmed Ratio Value Approved and Recorded 1 055-222-06 $891,025 NA $104,076.89 8.6 : 1 2 055-222-05 $943,299 NA $104,076.89 9.1 : 1 3 055-222-04 $569,407 NA $88,329.60 6.4 : 1 4 055-222-03 $1,470,469 NA $18,999.74 77.4 : 1 5 055-222-07 $2,807,810 NA $88,329.60 31.8 : 1 6 055-222-08 $2,083,330 NA $104,076.89 20.0 : l 7 055-222-09 $111,812 NA $135,571.46 0.8 : 1 8 055-222-10 $315,064 NA $135,571.46 2.3 : 1 9 055-222-11 $686,834 NA $104,076.89 6.6 : 1 10 055-222-12 $690,576 NA $104,076.89 6.6 : 1 11 055-222-13 $115,951 NA $72,582.32 1.6 : 1 12 055-222-14 $453,520 NA $72,582.32 6.2 : 1 13 055-222-15 $1,810,744 NA $72,582.32 24.9 : 1 14 055-222-18 $683,785 NA $72,582.32 9.4 : 1 15 055-222-19 $1,353,264 NA $72,582.32 18.6 : 1 16 055-253-22 $825,935 NA $32,588.85 25.3 : 1 17 055-253-21 $731,592 NA $18,880.63 38.7 : 1 18 055-221-01 $1,123,091 NA $104,076.89 10.8 : 1 19 055-221-02 $587,922 NA $104,076.89 5.6 : 1 20 055-221-03 $128,609 NA $104,076.89 1.2 : 1 21 055-221-04 $111,812 NA $104,076.89 1.1 : 1 22 055-221-05 $163,250 NA $104,076.89 1.6 : 1 23 039-151-52 $7,827,681 NA $17,740.73 441.2 : 1 24 039-151-55 $62,187 NA $147,609.97 0.4 : 1 25 039-151-47 $2,638,220 NA $88,329.60 29.9 : 1 26 039-151-37 $271,819 NA $104,076.89 2.6 : 1 27 039-151-54 $3,905,666 NA $83,854.49 46.6 : 1 28 039-151-24 $1,539,079 NA $135,571.46 11.4 : 1 29 039-151-23 $1,178,254 NA $135,571.46 8.7 : 1 30 039-151-22 $2,996,295 NA $104,076.89 28.8 :1 DRAFT—For Review Purposes Only Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 22 Assessor's Total True Existing Assessments as Assessments Value-to-Lien Asmt No. parcel Number1 Liens preliminarily as Confirmed Ratio Value Approved and Recorded 31 039-151-21 $2,334,059 NA $135,571.46 17.2 : 1 32 039-111-22 $1,323,805 NA $135,571.46 9.8 : 1 33 039-111-21 $830,641 NA $21,431.21 38.8 : 1 34 039-152-04 $1,853,708 NA $72,582.32 25.5 : 1 35 039-152-03 $2,342,604 NA $72,582.32 32.3 : 1 36 039-152-02 $376,745 NA $88,329.60 4.3 : 1 37 039-152-01 $2,590,984 NA $88,329.60 29.3 : 1 38 055-211-32 $1,425,058 NA $88,329.60 16.1 : 1 39 055-211-31 $3,689,175 NA $88,329.60 41.8 : 1 40 055-211-17 $2,834,626 NA $104,076.89 27.2 : 1 41 055-211-16 $915,179 NA $104,076.89 8.8 : 1 42 055-211-15 $1,083,077 NA $135,571.46 8.0 : 1 43 055-211-02 $1,503,439 NA $135,571.46 11.1 : 1 44 055-211-03 $1,491,162 NA $135,571.46 11.0 : 1 45 055-211-04 $322,758 NA $135,571.46 2.4 : 1 46 055-211-05 $1,372,745 NA $135;571:46 10.1 : l 47 055-211-06 $1,094,841 NA $104,076.89 10.5 : 1 48 055-211-07 $1,978,690 NA $104,076.89 19.0 : 1 49 055-211-08 $199,573 NA $104,076.89 1.9 : 1 50 055-183-28 $643,971 NA $104,076.89 6.2 : 1 51 055-183-27 $1,584,315 NA $104,076.89 15.2 : 1 52 055-183-26 $1,309,013 NA $104,076.89 12.6 : 1 53 055-183-25 $869,577 NA $88,329.60 9.8 : 1 54 055-183-24 $1,285,564 NA $72,582.32 17.7 : 1 55A * 055-183-23 $703,975 NA $88,329.60 8.0 : 1 55B * 055-183-30 $1 NA $0.00 0.0 : 1 56 055-183-29 $959,584 NA $88,329.60 10.9 : 1 57 055-183-21 $167,188 NA $88,329.60 1.9 : 1 58 055-183-20 $2,912,644 NA $88,329.60 33.0 : 1 59 055-183-19 $1,143,532 NA $104,076.89 11.0 : 1 60 055-183-18 $216,242 NA $104,076.89 2.1 : 1 61 055-183-17 $190,283 NA $104,076.89 1.8 : 1 62 055-183-16 $483,174 NA $104,076.89 4.6 : 1 DRAFT—For Review Purposes Only I Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 23 Assessments as Assessments Assessor's Total True Existing Value-to-Lien Asmt No. parcel Number � Liens preliminarily as Confirmed Ratio Value Approved and Recorded 63 055-183-15 $628,098 NA $88,329.60 7.1 : 1 64 055-183-14 $1,367,902 NA $88,329.60 15.5 : 1 65 055-183-13 $1,116,930 NA $104,076.89 10.7 : 1 66 055-182-11 $1,203,974 NA $104,076.89 11.6 : 1 67 055-182-12 $173,527 NA $104,076.89 1.7 : 1 68 055-182-13 $754,734 NA $104,076.89 7.3 : 1 69 055-182-14 $778,406 NA $104,076.89 7.5 : 1 70 055-182-15 $1,355,266 NA $104,076.89 13.0 : 1 71 055-182-16 $1,001,081 NA $104,076.89 9.6 : 1 72 055-212-01 $1,363,987 NA $104,076.89 13.1 : 1 73 055-212-02 $111,812 NA $104,076.89 1.1 : 1 74 055-212-03 $1,504,600 NA $104,076.89 14.5 : 1 75 055-212-04 $818,570 NA $104,076.89 7.9 : 1 76 055-212-05 $1,250,723 NA $104,076.89 12.0 : 1 77 055-212-06 $85,921 NA $104,076.89 0.8 : 1 78 055-212-07 $409,352 NA $104,076.89 3.9 :1 79 055-212-08 $1,192,408 NA $104,076.89 11.5 :1 80 055-212-09 $1,690,525 NA $104,076.89 16.2 : 1 81 055-212-10 $125,905 NA $104,076.89 1.2 : 1 82 055-191-01 $409,670 NA $135,571.46 3.0 : 1 83 055-191-02 $2,092,251 NA $135,571.46 15.4 : 1 84 055-191-03 $1,689,533 NA $135,571.46 12.5 : 1 85 055-191-04 $203,495 NA $104,076.89 2.0 : 1 86 055-.191-05 $1,542,164 NA $104,076.89 14.8 : 1 87 055-191-06 $131,232 NA $104,076.89 1.3 : 1 88 055-191-07 $1,239,528 NA $104,076.89 11.9 : 1 89 055-191-08 $2,284,359 NA $135,571.46 16.8 : 1 90 055-191-09 $1,484,560 NA $135,571.46 11.0 : 1 91 055-191-10 $549,150 NA $104,076.89 5.3 : 1 92 055-191-11 $2,819,402 NA $135,571.46 20.8 : 1 93 055-191-24 $1,708,726 NA $104,076.89 16.4 : 1 94 055-191-13 $127,347 NA $104,076.89 1.2 : 1 95 055-191-14 $1,541,496 NA $104,076.89 14.8 : 1 DRAFT—For Review Purposes Only Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 24 Assessors Total Tuve Existing Assessments as AssessmentsValue-to-Lien Asmt No. parcel NumberI Liens preliminarily as Confirmed Ratio Value Approved and Recorded 96 055-191-15 $134,405 NA $104,076.89 1.3 : 1 97 055-191-16 $148,531 NA $88,329.60 1.7 : 1 98 055-191-17 $364,917 NA $88,329.60 4.1 : 1 99 055-191-18 $766,002 NA $104,076.89 7.4 : 1 100 055-191-19 $145,497 NA $104,076.89 1.4 : 1 101 055-191-20 $960,800 NA $104,076.89 9.2 : 1 102 055-191-21 $170,841 NA $104,076.89 1.6 : 1 103 055-191-22 $1,286,885 NA $104,076.89 12.4 : 1 104 055-191-23 $107,906 NA $104,076.89 1.0 : 1 105 055-213-01 $834,164 NA $104,076.89 8.0 : 1 106 055-213-02 $978,575 NA $104,076.89 9.4 : 1 107 055-213-03 $1,049,313 NA $104,076.89 10.1 : 1 108 055-213-04 $1,183,495 NA $104,076.89 11.4 : 1 109 055-201-36 $2,246,216 NA $312,510.59 7.2 : 1 110 055-201-14 $563,603 NA $52,038.44 10.8 : 1 111 055-201-35 $155,348 NA $88,329.60 1.8 : 1 112 055-201-34 $1,294,497 NA $57,063.20 22.7 : 1 113 055-201-09 $1,682,597 NA $52,038.44 32.3 : 1 114 055-201-33 $320,802 NA $52,038.44 6.2 : 1 115A * 055-201-31 $1,005,553 NA $52,038.44 19.3 : 1 115B * 055-201-32 $1 NA $0.00 0.0 : 1 116 055-201-01 $4,367,962 NA $104,076.89 42.0 : 1 117A * 055-201-02 $108,709 NA $36,291.15 3.0 : 1 117B * 055-201-25 $965 NA $0.00 0.0 : 1 118 055-171-12 $1,848,821 NA $41,315.91 44.7 : 1 119 055-171-11 $265,359 NA $72,582.32 3.7 : 1 120 055-171-13 $3,566,704 NA $41,315.91 86.3 : 1 Total $141,425,336 $11,846,005.27 11.9 :1 Notes: l/ True Value of Parcels means the total value of the land and improvements as estimated and shown on the last equalized roll of the County or as otherwise reasonably calculated. DRAFT—For Review Purposes Only I Harris & Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 25 Exhibit 2 Debt Limit Valuation A. ESTIMATED BALANCE TO ASSESSMENT $11,846,006 B. UNPAID SPECIAL ASSESSMENTS $0 TOTAL A& B $11,846,006 C. TRUE VALUE OF PARCELS $141,425,336 ** AVERAGE VALUE-TO-LIEN RATIO 11.9 : 1 * Unpaid Special Assessments shall consist of the total principal sum of all unpaid special assessments previously levied or proposed to be levied other than in the instant proceedings. ** True Value of Parcels means the total value of the land and improvements as estimated and shown on the last equalized roll of the County or as otherwise reasonably calculated. This report does not represent a recommendation of parcel value, economic viability or financial feasibility, as that is not the responsibility of the Assessment.Engineer. DRAFT—For Review Purposes Only I Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 26 Part IV Annual Administrative Assessment An amount shall be added to each annual installment of the unpaid assessments to pay costs incurred by the City and not otherwise reimbursed,which result from the administration of the bonds and reserve or other related funds,all as set forth in Section 10312 of the Act.The maximum annual administrative assessment is authorized pursuant to the provisions of Section 10204(f) of the Streets and Highways Code and shall not exceed fifty dollars($50.00)per parcel per year,subject to an annual increase based on the Consumer Price Index (CPI), during the preceding year ending in January, for all Urban Consumers in the San Francisco-Oakland-San Jose areas. The exact amount of the administration charge will be established each year by the Town of Tiburon. It should be expressly understood that the annual administrative assessment, as set forth above, is separate from and is in addition to the $16.00 per parcel collection fee which will be added to each annual installment pursuant to Section 8682 of the California Streets and Highways Code,and is further separate from and in addition to specific fees payable to the Town in connection with(a)prepayments of assessments by property owners, (b) apportionments of assessments to reflect divisions of parcels and (c) late charges and penalties which become payable in the event of delinquency in the payment of assessment installments by December 10 and April 10 each year. The above fees and assessments (except those for prepayments and apportionments)will be collected in the same manner and in the same installments as the assessment levied to pay for the cost of the works of improvement. Properties that have paid their assessments in full will not be subject to this annual administrative assessment. DRAFT—For Review Purposes Only Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 27 Part V Boundary Map and Diagram of Assessment District A reduced copy of the Assessment Diagram is provided as Appendix B. Full-sized copies of the Boundary Map and Assessment Diagram are on file in the Office of the Town Clerk, of the Town of Tiburon. As required by the Act, the Assessment Diagram shows the exterior boundaries of the Assessment District and the assessment number assigned to each parcel of land corresponding to its number as it appears in the Assessment Roll contained in Part III Table 1. The Assessor's Parcel Number is also shown for each parcel as they existed at the time of the passage of the Resolution of Intention and reference is hereby made to the Assessor's Parcel Maps of the County of Marin for the boundaries and dimensions of each parcel of land. DRAFT—For Review Purposes Only I Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 28 Part VT Description of Facilities Section 10100 of the Act provides for the legislative body of any municipality to finance certain capital facilities and services within or along its streets or any public way or easement. The following is a list of proposed improvements as allowed under the Act to be installed, or improved under the provisions of the Act, including the acquisition of required right-of-way and/or property. For the general location of the improvements to be constructed. referenced is hereby made to the Plans and Specifications described in Part I of this report. The following improvements are proposed to be constructed and installed in the general location referred to as the Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) and will include: 1. Construction of mainline underground power, telephone and cable conduit, with appurtenant manholes, pull boxes and transformers and like structures. 2. Construction of service conduit and appurtenances to property line. 3. Installation of new conductor within said conduit and underground structures by the utility companies. 4. Installation of replacement street lights. 5. Removal of existing overhead power, telephone and cable wires,poles and streetlights. The improvements will be designed by PG&E, AT&T, Comcast, and the Town of Tiburon (joint trench).The Town of Tiburon will inspect the work to ensure conformance to Town ordinances,rules, warrants,regulations, standards and specifications where applicable. Each owner of property located within the Assessment District will be responsible for arranging for and paying for work on his or her property necessary to connect facilities constructed by the public utilities in the public streets and alleys to the points of connection on the private property. Conversion of individual service connections on private property is not included in the work to be funded by the Assessment District. The estimated time for completion of the undergrounding of the utilities is 36 months after the formation of Assessment District. Construction is estimated to begin approximately 18 months after the formation of the Assessment District. Property owners will be required to provide necessary underground connections within 120 days of the completion of the underground facilities. DRAFT— For Review Purposes Only I Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 29 Right-of-Way Certificate STATE OF CALIFORNIA COUNTY OF MARIN TOWN OF TIBURON The undersigned hereby CERTIFIES UNDER PENALTY OF PERJURY that the following is all true and correct. That at all time herein mentioned, the undersigned was, and now is, the authorized representative of the duly appointed TOWN ENGINEER of the TOWN OF TIBURON,CALIFORNIA. That there have now been instituted proceedings under the provisions of Article XIIID of the California Constitution, and the "Municipal Improvements Act of 1913," being Division 12 of the Streets and Highways Code of the State of California, for the construction of certain public improvements in a special assessment district known and designated as ASSESSMENT DISTRICT NO. XXXX-XX (hereinafter referred to as the "Assessment District"). .THE UNDERSIGNED STATES AND CERTIFIES AS FOLLOWS: All easements or right-of-way necessary for the construction and installation of the public improvements of the Assessment District either have been obtained or are in process of being obtained and will be obtained and in the possession of the affected utility company, the Town, the County of Marin or the State of California prion to commencement of the construction and installation of such public improvements. EXECUTED this day of , 2017, at TOWN OF TIBURON, CALIFORNIA. TOWN ENGINEER TOWN OF TIBURON STATE OF CALIFORNIA By: DRAFT—For Review Purposes Only ( Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Page 30 Certificate of Completion of Environmental Proceedings STATE OF CALIFORNIA COUNTY OF MARIN TOWN OF TIBURON The undersigned, under penalty of perjury, CERTIFIES as follows: 1. That I am the person who is authorized to prepare and process all environmental documentation as needed as it relates to the formation of the special Assessment District being formed pursuant to the provisions of the "Municipal Improvement Act of 1913" being Division 12 of the Streets and Highways Code of the State of California, said special Assessment District known and designated as the TOWN OF TIBURON ASSESSMENT DISTRICT NO. 2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT) (hereinafter referred to as the"Assessment District"). 2. The specific environmental proceedings relating to this Assessment District that have been completed are as follows: CEQA compliance review: The proposed project is subject to CEQA review.An Initial Study has been prepared. Since the undergrounding of the utilities in their present alignment could have a significant effect on the environment, a revision to the project has been made or agreed by the project proponent to relocate the existing utilities so that there will not be a significant effect. A Mitigated Negative Declaration is being prepared for approval and certification by the Town. 3. 1 do hereby certify that all environmental evaluation proceedings necessary for the formation of the Assessment District have been completed to my satisfaction,and that no further environmental proceedings are necessary. EXECUTED this day of ,2017, at TOWN OF TIBURON, CALIFORNIA. By: TOWN OF TIBURON STATE OF CALIFORNIA DRAFT—For Review Purposes Only I Harris& Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Appendix A Appendix A Assessment Calculations Assessor's Remove View Aesthetics Safety Reliability Allocation of Construction and Incidental Cost Remove ViewLess Estimated Balance to Asmt Parcel No. Obstructions Benefit Benefit Benefit Remove View '. Aesthetics Reliability Obstreutions Safety Benefit Contributions Financing Cost Assessment Property Address No. APA Factor Factor Factor Factor Obstructions i Benefit Benefit 700 HAWTHORNE DR 1 055-222-06 Medium 0.500 1.000 1.000 1.000 $27,978.06 i. $47,599.84 57,950.90 $8,927.43 $2,108.23 573,728.90 $104,076.89 7 10 HAWTHORNE DR 2 055-222-05 Medium 0.500 1.000 1.000 1.000 527,978.06 547,599.84 57,950.90 $8,927A3 $2,108.23 513,728.90 $I04,076.89 730 HAWTHORNE DR 3 055-222-04 Low 0.250 1.000 1.000 1.000 $13,989.03 547,599.84 $7,950.90 $8,927.43 $1,789.25 $11,651.66 $88,329.60 747 TTBURON BLVD4 055-222-03 None 0.000 0.000 7.000 1.000 $0.00 $0.00 $7,950.90 $8,927.43 $384.87 $2,506.28 $18,999.74 757 HAWTHORNE DR 5 055-222-07 Low 0.250 1.000 1.000 1.000 $13,989.03 S47,599.84 S7,950.90 $8,927.43 51,789.25 511,651.66 _$88,329b0 735 HAWTHORNE DR 6 055-222-08 Medium 0.500 1.000 1.000 1.000 $27,978.06 i, $47,599.84 $7,950.90 $8.927.43 52,108.23 $13,728.90 $104,076.89 725 HAWTHORNE DR 7 _ 055-222-09 High 1.000 1.000 1.000 1.000 555,956.12 $47,599.84 $7,950.90 $8,927.43 52,746.20 517,883.38 $135,571.46 711 HAWTHORNE DR 8 055-222-10 Higb 1.000 1.000 1.000 1.000 $55,956.12 i 547.599.84 $7,950.90 $8,927.43 52,746.20 $17,883.38 $135,571.46 705 HAWTHORNE DR 9 055-222-11 Medium 0.500 1.000 1.000 1.000 $27,978.06 547,599.84 $7,950.90 $8,927.43 52,108.23 $13,728.90 $104,076.89 700 HILARY DR 10 055-222-12 Medium 0.500 1.000 1.000 1.000 527,978.06 ? $47,599.84 $7,950.90 $8,927.43 52,108.23 $13,728.90_ $104,076.99 710HILARY DR 11 z 055-222-13 None 0.000 1.000 i 1.000 1.000 SO-00 $47,599.84 S7,950.90 $8,927.43 $1,47026 S9,574.41 $72,58232 720 HILARY DR 12 055-222-14 None 0.000 I.000 1.000 1.000 $0.00 l $47,599.84 $7,950.90 $3,927.43 $1,470.26 59,574.41 $72,582.32 730HILARY DR 13 055-222-15 None 0.000 1.000 1.000 1.000 50.00 ';. $47,599.84 57,950.90 $8,927.43 $1,47026 $9,574.41 $72,582.32 740HILARY DR 14 055-222-18 None 0.000 1.000 1 1.000 1.000 SO.00 t 547,599.84 57,950.90 $8,927.43 $1,47026 $9,574.41 $72,58232_ 750 HILARY DR 15 055-222-19 one 0.000 1.000 1.000 1.000 50.00 $47.599.84 $7,950.90 $8.927.43 51,47026 59,574.41 $72,582.32 761 HILARY DR 16 055-253-22 None 0.000 1.000 6.000 2.000 50.00 $47,599.84 $47,705.38 $17,854.87 $84,870.07 $4,298.83 $32,588.85 761 HILARYDR 17 055-253-21 None 0.000 0.000 6.000 2.000 50.00 . SUO $47,70538 517,854.87 $49,I70.19 $2,490.56 $18,880.63 745 HILARY DR 18 055-221-01 Medium 0.500 1.000 1.000 1.000 S27,97806 $47,599.84 $7,950.90 $8,927.43 52,10823 $13,728.90 $104,076.89 735HILARY DR 19055-221-02 Medium 0.500 1.000 1.000 1.000 527,978.06 $47,599.84 $7,950.90 $3,927.43 52,708.23 $13,728.90 $104,076.89 725 HILARY DR 20 055-227-03 Medium 0.500 1.000 1.000 1.000 S27,978.06 ' 547,599.84 $7,950.90 $8,927.43 52,10823 $13,728.90 $104,076.89 715HILARY DR 21 055-221-04 Medium 0.500 1.000 1.000 1.000 S27,978.06 $47,599.84 $7,950.90 $8,927.43 S2,108.23 513,728.90 $104,076.89 705HU-ARYDR 22 055-221-05 Medium 0.500 1.000 z 1.000 1.000 $27,978.06 $47,599.84 57,950.90 $3,927.43 52,108.23 $13,728.90 $104076.89 765 HILARY DR 23 039-151-52 None 0.000 0.000 6.625 1.000 $0.00 i $0.00 $52,674.69 $3,927.43 $46,201.59 $1,340.20 $17.740.73 24 039-151-55 Low 0.500 2.000 1.000 0.000 S27,978.06 i $95399.68 $7,950.90 50.00 S2,990.06 $19,471-40 $347,609.97 146 ROCK HILL RD 25 039-151-47 Low 0.250 1.000 1.000 1.000 513,989.03 547,599.84 57,950.90 $3,927.43 51,789.25 $11,651.66 $88,329.60 148 ROCK HILL RD 26 039-151-37 Medium 0.500 1.000 1.000 1.000 527,978.06 TS47,599.84 57,950.90 $3,927.43 $2,108.23 $13,728.90 $104,076.89 150 ROCK HILL RD 27 ; 039-151-54 low 0.250 1.000 0.500 1.000 513,989.03 s $47,599.84 53,975.45 $8,927.43 S1,698.60 $11,061.34 $83,354.49 154 ROCK HILL RD 28 039-151-24 High 1.000 1.000 1.000 1.000 555,956.12 $47,599.84 $7,950.90 $3,927.43 52,746.20 517,883.38_ $735,571.46 160 ROCK HILL RD� 29 039-151-23 High 1.000 1.000 1000 1.000 555,956.12 $47.599.84 $7,950.90 $8.927.43 52,746.20 $17,88338 $135571.46 166 ROCKIIILLRD 30039-151-22 Medium 0.500 1.000 1.000 1.000 527,978.06 $47,599.84 $7,950.90 $3,927.43 S2,10823 513,728.90 __$104,076.89 168 ROCK HILL RD _ 31 039-151-21 High 1.000 1,000 1.000 1.000 S55,956.12 $47,599.84 $7,950.90 $8.927.43 $2,746.20 517,883.38 $135,571.46 170 ROCK HILL RD 32 039-111-22 High 1.000 1.000 1.000 1.000 S55,956.12 $47,599.84 $7,950.90 58,927.43 $2,74620 S17,883.38 $135,571.46 145 ROCK HILL RD 33 039-111-21 None 0.000 1.000 2.250 1.000 50.00 $47.599.84 $17,889.52 $8,927.43 $55,812.59 $2,827.02 _ $21,43127__ 759 ROCK HILL RD 34 039-752-04 None 0.000 1.000 1.000 1.000 $0.00 ! $47,599.84 $7,950.90 $8,927.43 $1,470.26 $9,574.41 $72,582.32 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period. A-1 DRAFT-For Review Purposes Only I Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Appendix A Assessor's Remove View Aesthetics Safety Reliability Allocation of Construction and Incidental Cost Remove View Less Estimated Balance to Asmt Parcel No. Obstructions Benefit Benefit Benefit Remove View Aesthetics Reliability Pro rtvAddress No. APN Obstrcutions Factor Factor Factor Factor Obstructions r Benefit Safety Benefit Benefit Contributions Financing Cost Assessment 155 ROCK HILL RD 35 039-I52-03 None 0.000 1.000 1,000 1.000 50.00 ? $47,599.84 $7,950.90 $8,927.43 S1,470.26 $9,574.41 $72,582.32 115 ROCK HILL RD 36 039-152-02 Low 0.250 1.000 1.000 1.000 $13,989.03 { $47,599.84 57,450.90 $8.927.43 57,789.25 $11,651.66 $$8,329.60 lOSROCK KILL RD 37 039-152-01 Low 0.250 1.000 i 1.000 1.000 _ $13,989.03 $4.� 759984 $7,950.90 $8,927.43 $1,789.25 -$11,651.b6 $88,329.60 50DELMARDR38 055-211-32 Low 0250 1.000 1.000 1.000 $13,989.03 '. $47,599.84 $7,950.90 - $8,927A3 51,789.25 $11,651.66 $88329-60 40DELMARDR 39 055-211-31 Low 0.250 1.000 1.000 1.000 513,989.03 $47,599.84 57,950.90 $8,92743 $1,789.25 $11,651.66 $$$,329.60 30DELMARDR 40 055-211-17 Medium 0.500 1.000 1.000 1.000 S27,978.06 $47,599.84 $7,950.90 $8.927.43 52,108.23 513.728.90 $_104,076.89_ 20DELMARDR41 055-211-16 Medium 0.500 1.000 1.000 1.000 527,978.06 ! $47,599.84 $7,950.90 $8,92743 $2,108.23 513,728.90 $104,0_76.89__ 93 ROCK HILL RD 42 055-211-15 High 1.000 1.000 1.000 1.000 555,956.12 $47,599.84 57,950.90 $8,927.43 -$2,746.20 $17,883.38 $135,571.46 699 HILARY DR 43 055-211-02 High 1.000 1.000 1.000 1.000 555,956.12 $47,599.84 57,950.90 $8,927.43 $2,74620 S17,883.38 _ 5135,571.46 697 HILARY DR 44 055-211-03 High 1.000 1.000 1.000 1.000 -$55,956.12 $47,599.84 57,950.90 $8,927.43 52,74620 517,883.38 $135,571.46 645 HILARY DR 45 5-211-04 Hi000 1.000 1.000 1,000 $55,956.12 $47,599.84 57,950.90 $8,927.43 $2,746.20 $17,88338 $135,571.46 693 HILARY DR 46 055-211-05 High 1.000 1.000 1.000 1.000 555,956.12 ; $47,599.84 $7,950.90 $8,927.43 $2,746.20 $17,883.38 $135,571.46 691 HILARY DR47 055-211-06 Medium 0.500 1.000 1.000 1.000 527,978.06 $47,599.84 $7,950.90 $8,927.43 52,108.23 $13,728.90 $104,076.89 689 HILARY DR 48 055-211-07 Medium 0.500 1.000 1.000 1.000 527,978.06 ° $47,599.84 $7,950.90 58,927.43 52,108.23 $13,728.90 $104,076.89 687 HILARY DR 49 055-211-08 Medium 0.500 1.000 1.000 1.000 527,978.06 $47,599.84 $7,950.90 $8,927_43 52,108.23 $13,728.90 $104,076:89 685 HILARY DR 50 055-183-28 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 57,950.90 $8,927.43 S2,I08.23 $13,728.90 $104,076.99 683 HILARY DR 51 055-183-27 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8.927.43 $2,108.23 S13.728.90 $104,076.89 681 HILARYDR 52 055-183-26 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 57,950.90 $8.927.43 $2,108.23 513,728.90 $104,076.89 4MARAVISTA Cr 53 055-183-25 Low 0250 1.000- 1.000 1.000 $13,989.03 $47,599.84 57,950.90 $8,927.43 $1,78925 Si 1,651.66 $$$,329.60 12 MARAVISTA Cr 54 055-183-24 None 0.000 1.000 1.000 1.000 50.00 a $47,599.84 57,950.90 $8,927.43 $1,470.26 $9,574.41 $72582.32 14MARAVISTACT SSA' 055-183-23 Low 0.250 1.000 1.000 1.000 $13,989.03 $47,599.84 57,950.90 $8,927.43 $1,78925 S11,651.66 $88_329.60 14 MARAVISTA CT SSB" 055-193-30 None 0.000 0.000 0.000 0.000 SO.00 ij $0.00 $0.00 $0.00 SO.00 $0.00 $0.00 20 MARAVISTA Cr 56 055-183-29 Low 0250 1.000 1.000 1.000 $13,989.03 7 $47,599.84 57,950.90 $8,927.43 $1,789.23 511,651.66 $8829.60 24 MARAVISTA CT 57 055-183-21 Low 0.250 1.000 1.000 1.000 $13,989.03 $47,599.84 57,950.90 $8,927.43 $1,789.25 511,651.66 $88,329.60 27 MARAVISTACr 58 055-183-20 Low 0.250 1.000 1.000 1.000 $13,989.03 ' $47,599.84 57,950.90 $8,927.43 $1,789.25 S11,651.66 $88,329-60 25 MARAVISTA CT 59 055-183-19 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 57,950.90 $8,927.43 $2,108.23 513,728.90 $104,076.89 21 MARAVISTA CT 60 055-183-18 Medium 0.500 1.000 1,000 1.000 $27,978.06 i $47,599.84 57,950.90 $8.927.43 $2,10823 513,728.90 $104,076.89 --------------------+-- --.....-------'---------'----- -i._..-..`.-----.....---'-'---`-- -= --------------"--------. ------._.--_...-'--'--"----'----'-'--'---------" 17 MARAVISTA CT 61055-183-17 Medium 0.500 1.000 1.000 1.000 $27,978.06 i $47,599.84 57,950.90 $8,927.43 $2,10&23 SI3,728.90 $104,076.89 13 MARAVISTA Cr 62 055-183-16 Medium 0.500 1.000 1.000 1.000 $27,978.06 i $47.599.84 57,950.40 $8,927.43 $2,108.23 $13,728.90 .$104,076.89 9MARAVISTACT 63 055-183-15 Low 0.250 1.000 1.000 1.000 513,989.03 $47,599.84 57,950.90 $8,927.43 $1,789.25- 511,651.66 _ $88,329.60 5 MARAVISTA CT 64 055-183-14 Low 0.250 1.000 1.000 1.000 $13,489-03 $47,599.84 S7,950.90 $8,927.43 $1,789.25 511,651.66 588,329-60 1 MARAVISTA CT 65 055-183-13 Medium 0.500 1.000 1.000 1.000 $27,978.06 i $47,599.84 57,950.90 $8,927.43 $2,108.23 SI3,728.90 _ $104,076.89_ 678 HILARY DR 66 055-182-11 Medium 0.500 1.000 1.000 1,000 $27,978.06 1 $47,599.84 57,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 7- 680 HILARY DR 67 055-182-12 Medium 0.500 1.000 1,000 1.000 $27,978.06 '.+ $47,599.84 57,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 682HILARYDR 68 - .055-182-13 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 57,950.90 $8.927.43 $2,108.23 513,728.90 $104,076-99 684 HILARY DR 69 055-182-14 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47.599.84 57,950.90 $8,927.43 $2,10823 $13,728.90 $104,076.89 686 HILARY DR 70 = 055-182-15 Medium 0.500 1.000 1.000 1 1.000 1 527,97806 's 547,599.94 $7,950.90 $8,927.43 52,10&23 513,728.90 $104,076.89 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period. A-2 DRAFT-For Review Purposes Only ( Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2417-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Appendix A Assessor's Remove View Aesthetics Safety Reliability Allocation of Construction and Incidental Cost Remove View Less Estimated Balance to Asmt Parcel No. Obstructions Benefit Benefit Benefit Remove ViewAesthetics Reliability Obstrcutions Safety Benefit Contributions Financing Cost Assessment Property Address No. APN Factor Factor Factor Factor Obstructions Benefit Benefit 688HILARYDR 71 055-182-16 Medium 0.500 1.000 1.000 1.000 527,978.06 $47,599.84 $7,950.90 $3,927.43 $2,108.23 $13,728.90 $704,076.89 690HILARYDR 72 055-212-01 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $3,927.43 $2,108.23 $13,728.90 $104,076.89 692HILARYDR 73 055-212-02 Medium 0.500 1.000 1.000 1.000 527,978.06 f $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $]04,076.89 694HILARYDR 74 ^ 055-212-03 Medium 0.500 1.000 1.000 1.000 527,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 696HILARYDR 75 055-212-04 Medium 0.500 1.000 1.000 1.000 527,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104.076.89 3ROCK HILL RD 76 055-212-05 Medium 0.500 1.000 1.000 1.000 S27,978.06 547,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90 $104,076.89 69914AWTHORNEDR 77 055-212-06 Medium 0.500 1.000 1,000 1.000 $27,978.06 547,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.39 - T- 697HAWTHORNEDR 78 055-212-07 Medium 0.500 1.000 1.000 1.000 $27,978.06 i $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.84 695 HAWTHORNE DR 79 z 055-212-08 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90 $104,076.89 693 HAWTHORNE DR 80 055-212-09 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90_ 8104,076.89 641 HAWTHORNEDR81 055-212-10 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90 $104,076.89 689 HAWTHORNE DR 82 055-191-01 High 1.000 1.000 1.000 1.000 $55,956.12 i $47,599.84 $7,950.90 $8,927.43 $2,746.20 $17,883.38 $135.571-46 687 HAWTHORNE DR 83 055-191-02 High 1.000 1.000 1.000 1.000 S55,956.12 $47,599.84 $7,950.90 58,927.43 $2,746.20 $17,883.38 $135,571.46 685 HAWTHORNE DR 84 055-191-03 High 1.000 1.000 1.000 1.000 $55,956.12 E $47,599.84 $7,950.90 $8,927.43 $2,746.20 $17,883.38 $135,571.46 683 HAWTHORNE DR i 85 055-191-04 Medium 0.500 1.000 1.000 1.000 S27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89__ 681 HAWTHORNE DR 86 055-191-05 Medium 0.500 1.000 1.000 1.000 $27,978.06 ` $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 679 HAWTHORNE DR 87 055-I91-06 Medium 0.500 1.000 1.000 1.000 527,978.06 ; $47,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90 $104,076.89 677 HAWTHORNE DR 88 055-191-07 Medium 0.500 1.000 1.000 1.000 S27,978.06 i $47,599.84 $7,950.90 S8,927.43 $2,108.23 $13,728.90 $104,076.89 675 HAWTHORNE DR 89 055-191-08 High 1,000 1.000 1.000 1.000 $55,956.12 547,599.84 $7,950.90 S8,927A3 $2,746.20 $17,883.38 $135,571.46 673 HAWTHORNE DR 90 055-191-09 High 1.000 1.000 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 58,927.43 $2,746.20 $17,883.38 $135,571.46_ 671 HAWTHORNE DR 91 055-191-10 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076_.89 669 HAWTHORNE DR 92 055-191-11 High 1.000 1.000 1.000 1.000 $55,956.12 $47,599.84 $7,950.90- $8,927.43 52,746.20 $17,883.38 $135,571.46 668 HAWTHORNE DR 93 055-191-24 Medium 0.500 1.000 1.000 1,000 527,978.06 - $47,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90 $104,076.89 670 HAWTHORNE DR 94 055-191-13 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 38,927.43 $2,108.23 $13,728.90_ $104,076.89 672 HAWT14ORNE DR 95 055-191-14 Medium 0.500 1.000 1.000 1.000 $27,978.06 s $47,599.84 $7,950.90 S8,927A3 $2,108.23 $13,728.90 $104,076.89 674 HAWTHORNE DR 96055-191-15 Medium 0.500 1.000 1.000 1.000 527,978.06 i $47,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90 $104,076.89 676 HAWTHORNE DR 97 055-191-16 Low 0.250 1.000 1.000 1.000 $13,989.03 ( $47,599.84 $7,950.90 S8,927.43 $1.789.25 511,651.66 588,329.60 678 HAWTHORNE DR 98 { 055-191-17 Low 0250 1.000 1.000 1.000 $13,989.03 i $47,599.84 $7,950.90 S8,927.43 $1,789.25 $11,651.66 $58,329.60 680 HAWTHORNE DR 99 055-191-18 Medium 0.500 1.000 1.000 1.000 527,978.06 i $47,599.34 $7,950.90 S8,927.43 $2,108.23 $13,728.90 $104,076.89_ 682 HAWTHORNE DR 100 055-191-19 Medium 0.500 1.000 t 1.000 1.000 527,978.06 $47,599.84 $7,950.90 58,927-43 $2,10823- $13,728.90 $104,076.89 684 HAWTHORNE DR 101 055-191-20 Medium 0.500 1.000 1.000 1.000 527,978.06 ? $47,599.84 $7,950.90 58,927.43 $2,108.23 $13,728.90 $104,076.89 686 HAWTHORNE DR 102 055-191-21 Medium 0.500 1.000 1.000 1.000 $27.97806 $47,599.84 $7,950.90 $8,927.43 $2.108.23 $13.728.90_ $104,076.89 688HAWTHORNE DR 103 055-191-22 Medium 0.500 1.000- 1.000 1.000- $27,978.06 i $47,599.84 $7,950.90 $8,927.43 $2,10823 $13,728.90 $104,076.89 690 HAWTHORNE DR t04�- 055-191-23 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 58,927.43 $2.108.23 $13.728.90- $104,076.89 692 HAWTHORNE DR 105 055-213-01 Medium 0.500 1.000 1.000 L.000 $27,978.06 $47,599.84 $7,950.90 S8,927.43 $2,108.23 $13,728.90 _ $104,076.89 694HAWTHORNEDR 106 055-213-02 Medium 0.500 1.000 1.000 1.000 $27.978.06 E $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period A-3 DRAFT-For Review Purposes Only Harris&Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District Preliminary Engineer's Report Appendix A Assessor's Remove View Aesthetics Safety Reliability Allocation of Construction and Incidental Cost Remove View Less Estimated Balance to Asmt Parcel No. Obstructions Benefit Benefit Benefit Remove View z Aesthetics Reliability Property Address No. (APN) Factor Factor Factor Factor Obstructions - Benefit Safety Benefit `: Benefit Contributions Financing Cost Assessment 696 HAWTHORNE DR 107 055-213-03 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 i $8,927.43 $2,108.23 $13,728.90 $104,076.89 648 HAWTHORNS DR 108 055-213-04 Medium 0.500 1-000 1.000 1.000 $27,978.06 $47,599.84 - $7,950.90 [ 58,927.43 52,10823 $13,728.90_ $104.076.89__ 700 TSBL7RON BLVD -r- !09 055-201-36 High 3.925 0.000 3.925 3.000 $219,62796 $0.00 $31,207.27 $26,782.31 56,330.37 $41,223.62 $312,510.59 8PALMER CT z110 055-201-14 Low 0.250 0.500 0.500 0.500 $13,989.03 $23,799.92 't 53,975.45 54,463.71 $1,054.12 $6,864.45 $52,038.44 4PALMER CT 111 055-201-35 Low 0250 1.000 1.000 1.000 $13,989.03 $47,599.84 57,950.90 41 58,927.43 51,789.25 $11,651.66 $88,329.60 2PALMER Cr 112 055-201-34 Low 0.250 0.500 0.500 1 1.000 513,989.03 $23,799.92 ! 53,975,45 S8,927.43 $1,155.90 $7,527.27_ $57,063.20_ 9PALMER CT 113 055-201-09 Low 0.250 0.500 0.500 0.500 $13,989.03 $23,799.92 - $3,975.45 54,463.71 $1,054.12 $6,864.45 $52,038.44 7 PALMER CT 114 055-201-33 Low 0.250 0.500 0.500 0.500 $13,989.03 $23,799.92 $3,975.45 =. 54,463.71 $1.054.12 $6,8(A.45 $52,038.44 SPALMERCT i 115A055201-31 Low 0.250 0.500 0.500 0.500 $13,989.03 s $23,799.92 i $3,975.45 54,463.71 $1,054.12 $6,864.45 $52,038.44 5 PALMER CT 115B* 055-201-32 None 0.000 0.000 0.000 0.000 $0.00 $0.00 $0.00 $0.00 $0.00 SO.00_ $0.00_ 3PALMER CfT -�116 055-201-01 Medium 0.500 1.000 1.000 1.000 $27,978.06 }V$47,599.84 $7,950.901 S8,927.43 $2,108.23 $13,728.90 $104,076.89 10 SOMMERS CT 117A` 055-201-02 None 0.000 0.500 0.500 0.500 $0.00 $23,799.92 i 53,975.45 ' 54,463.71 5735.13 $4,787.21 $36,291.15 10SOMMERSCT 117B* 055-201-25 None 0.000 0.000 0.000 0.000 $0.00 'i $0.00 $0.00 $0.00 $0.00 SO.00 __$0_00 660 TBURON BLVD 118 055-171-12 None 0.000 0.500 0.500 1.000 $0.00 ? $23,799.92 53,975.45 t 58,927.43 5836.92 $5,450.03 $41,315.91 654 TIBURON BLVD ? 119 055-171-11 None 0.000 1.000 1.000 1.000 $0.00 $47,599.84 57,950.90 58,927.43 $1,470.26 $9,574.41 $7_282.32 65012BURON BLVD 120 055-171-13 None 0.000 0.500 0.500 1.000 $0.00 $23,799.92 i $3,975.45 $8,927.43 5836.92 $5,450.03 $41,315.91 Totals: 129 Parcels 57.675 113.000 135.300 120.500 $3,227,269.03 $5,378,781.72 SI,075,75634 SI,075,75533 $474,177.00 $1,562,619.84 SI1,846,005.27 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period A-4 DRAFT-For Review Purposes Only Harris &Associates Town of Tiburon November 1,2017 Assessment District No.2017-1 (Hawthorne Undergrounding District) Preliminary Engineer's Report Appendix B Appendix B Assessment Diagram N DE'F-R:E�F THE T-,-ZLE:r,r,-aF Tdr TOWN--LERv, El �F ❑ El % A, El E].;i T, El 4AS[ESE] T4E W,WAL C.E THE '*IE AILSM�-eT V, iHE z&sEss,94 nii nLRE;Ec,-,rEr,N TW CFME 7HE T�**ENGMZ-,�S THE OF Y T1E To IF Wl-.�,1:1 THE—D--IF % IffUlDZE 6—IE TO THE I�MleT ,LL N THE cfFrE�F THE T—E)-,,e-EFF MI �!AFSWENT LeMV��4�T DCH Q3 L aMN Eli EI E3 0 B H El El E3, El E-2 ----- - 01 IT —1 JF L ----- ---------- rgn T N FEE�SW.E CIF THE -El�F TRE 'F—1 STATE F�4JF-,'�'� /El'—>7 El �t ff BOUNDARIM OF t fams"01MM OWN= TOM OF EUFMK CGUN"OF:5��X STATETOF CALR;CMM KOTM CRAP SCAIX I .C, I HerrIS & AMOCCIates THE�MTf OF V�-;N FD,R DEWLE:> THE LWEI, :f =R EI�.E I ;— 5.�—eEYE4 ——�." 1�—0�1 WENMIS CF—',H FMCEIS. JUNE B-I DRAFT—For Review Purposes Only Harris&Associates RESOLUTION NO. 35-2017 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON PRELIMINARILY APPROVING THE ASSESSMENT ENGINEER'S REPORT AND FIXING THE TIME AND PLACE OF THE PUBLIC HEARING FOR TOWN OF TIBURON ASSESSMENT DISTRICT NO. 2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT) WHEREAS, by Resolution No. 0 1-2017 (the "Resolution of Intention") in the proceedings for the formation of Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) (the "Assessment District")this Town Council ordered a report(the "Report") prepared by Harris & Associates (the "Assessment Engineer") in accordance with the provisions of the Municipal Improvement Act of 1913 (the "1913 Act") to include the information required by Section 10204 of the Streets and Highways Code, and in accordance with Part 7.5 of the Special Assessment Investigation, Limitation and Majority Protest Act of 1931, Streets and Highways Code Section 2960 et.wq. (the "1931 Act") and to include the information required by Streets and Highways Code Section 2961; and WHEREAS. the Assessment Engineer has prepared the Report which includes the information required under the 1913 Act and the 1931 Act and filed it with the Town Clerk, and the Report has been presented to this Town Council for consideration; and NOW, THEREFORE, The Town Council of the Town of Tiburon does hereby find, order and resolve as follows: SECTION 1. The above recitals, and each of them, are true and correct. SECTION 2. The Report is preliminarily approved, and the Town Clerk is directed to endorse the fact and date of such approval on the Report and to file the Report in her office. The Report shall stand as the report for the purpose of Section 10204 of the Streets and Highways Code and for all subsequent proceedings under the 1913 Act and Article XIIID of the California Constitution ("Article XIIID"), except that it may be conformed, modified or corrected as provided in the 1913 Act and ,Article X111D. SECTION 3. Pursuant to Section 2961 of the Streets and Highways Code and based on the information set forth in the Report, this Town Council finds that the total amount of the principal SUM of all unpaid special assessments levied against the parcels proposed to be assessed, other than contemplated by the present proceedings, plus the principal amount of the special assessment proposed to be levied in the instant proceedings, do not exceed one-half of the total value of the parcels proposed to be assessed, as computed pursuant to paragraph (2) of subdivision (b) of Section 2961. SECTION 4. A public hearing shall be held on February 7, 2018 at 6:00 p.m. at the regular meeting place of the Town Council at Town Hall Council Chambers, 1505 Tiburon Boulevard, Tiburon, California 94920 to hear and consider protests and objections to the proposed Assessment Page 1 of'2 Town Council Resolution Vo. 35 -2017 11/29/2017 District and the Report and to receive and count the ballots for and against the proposed Assessment District. SECTION 5. At least 45 days prior to the public hearing referred to in Section 4 hereof, the Town Clerk shall cause a notice of the public hearing referred to in Section 4 hereof to be mailed, postage prepaid, to all persons owning real property proposed to be assessed and whose names and addresses appear on the last equalized County of Marin assessment roll or the State Board of Equalization assessment roll, as the case may be. Such notice shall conform in all respects to the provisions of Section 53753 of the California Government Code and Section 4 of Article XIIID. SECTION 6. Not later than fifteen (15) days following the adoption of this Resolution, the '['own Clerk shall cause a copy of the map of the proposed boundaries of the Assessment District to be recorded in the Office of the County Recorder for the County of Marin in accordance with the requirements of Section 3111 of the Streets and Highways Code. SECTION 7. This Resolution shall take effect immediately upon its passage. SECTION 8. The Town Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. PASSED, APPROVED, and ADOPTED on this 29`x' day of November, 2017, by the following vote: AYES: COUNCILMEMBERS: Fraser,O'Dop'611 NAYS: COUNCILMEMBERS: Fredericks/ DISQUALIFIED: COUNCILMEMBERS: Kulik,Thi f i G JIM FR SE �Iapj ATTEST: j i 63) �. &\ t LEA STEFAN , Town Clerk Page 2 of 2 Toivn Council Resolution No. 35—2017 11/29/2017 M a x WIN- ENGINEER'S REPORT Assessment District No. 2017-1 (Hawthorne Undergrounding District) Prepared under the provisions of the Municipal Improvement Act of 1913 Forthe TOWN OF TIBURON County of Marin, California February 1, 2018 Harris & Associates EXHIBIT NO. Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report TABLE OF CONTENTS Page Introduction and Certifications............................................................................................ l PART I Description of Improvements...........................................................................7 PARTII Cost Estimate.....................................................................................................8 PART III Method of Assessment Spread and Assessment Roll.....................................9 Exhibit 1 - Assessment Roll..............................................................................21 Exhibit 2 - Debt Limit Valuation......................................................................25 PART IV Annual Administrative Assessment...............................................................26 PART V Boundary Map and Diagram of Assessment District..................................27 PART VI Description of Facilities..................................................................................28 Right-of-Way Certificate..................................................................................29 Certification of Completion of Environmental Proceedings ............................30 APPENDICES A. Assessment Calculations B. Assessment Diagram Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 1 AGENCY: TOWN OF TIBURON PROJECT: ASSESSMENT DISTRICT NO. 2017-1 TO: TOWN COUNCIL ENGINEER'S "REPORT" PURSUANT TO THE PROVISIONS OF SECTIONS 2961 AND 10204 OF THE STREETS AND HIGHWAYS CODE The purpose of this Assessment District is to provide financing to underground power,telephone and cable facilities along Delmar Drive, Hawthorne Drive, Maravista Court, Palmer Court, Rock Hill Road,and portions of Hilary Drive and Tiburon Boulevard within the Town of Tiburon.The proposed underground utility improvements will provide conversion to an upgraded utility system and will enhance neighborhood aesthetics, safety and reliability. The construction of these improvements will conform to existing Town of Tiburon, Pacific Gas and Electric,AT&T and Comcast Communications standards. The proposed improvements are of special and direct benefit to the properties within the boundary of the proposed assessment district to the extent described herein. Pursuant to the provisions of Article XIIID of the State Constitution, Part 7.5 of the "Special Assessment Investigation, Limitation and Majority Protest Act of 1931", being Division 4 of the Streets and Highways Code of the State of California,and the"Municipal Improvement Act of 1913", being Division 12 of said Code, and the Resolution of Intention, adopted by the Town Council of the TOWN OF TIBURON, State of California, in connection with the proceedings for Assessment District No. 2017-1 (Hawthorne Undergrounding District) (hereinafter referred to as the"Assessment District"), I, K. Dennis Klingelhofer, P.E., a Registered Professional Engineer and authorized representative of Harris &Associates, the duly appointed Assessment Engineer, herewith submit the "Report" for the Assessment District, consisting of six (6)parts as stated below. PART This part contains the preliminary plans and specifications which describe the general nature, location and extent for the proposed improvements to be constructed, and are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the Town Engineer. PART II This part contains an estimate of the cost of the proposed improvements,including capitalized interest, if any, incidental costs and expenses in connection therewith as set forth herein and attached hereto. Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 2 PART III This part consists of the following information: A. A description of the method of assessment spread; and B. The general benefit which is determined to result from the proposed improvements which has been excluded from the assessment, and the proposed assessment of the total amount of the costs and expenses of the proposed improvements upon the several subdivisions of land within the Assessment District, in proportion to the special benefits to be received by such subdivisions from said improvements, which is set forth upon the assessment roll filed herewith and made a part hereof; and C. The total amount,as near as may be determined,of the total principal sum of all unpaid special assessments previously levied and special assessments required or proposed to be levied under any completed or pending assessment proceedings, other than that contemplated for the Assessment District, which would require an investigation and report under the "Special Assessment Investigation,Limitation and Majority Protest Act of 1931"against the total area proposed to be assessed; and D. The total true value, determined from the latest Assessor's roll, of the parcels of land and improvements which are proposed to be assessed. PART IV This part contains the proposed maximum annual administrative assessment to be levied upon each subdivision or parcel of land within the Assessment District to pay the costs incurred by the TOWN OF TIBURON, and not otherwise reimbursed, resulting from the administration and collection of assessments, from the administration and registration of any associated bonds and reserve or other related funds, or both. PART V This part contains a map showing the boundaries of the Assessment District, and a diagram showing the Assessment District, the boundaries and the dimensions of the subdivisions of land within said Assessment District,as the same existed at the time of the passage of the Resolution of Intention.The Boundary Map and Assessment Diagram are filed herewith and made a part hereof, and part of the assessment. A reduced copy of the Assessment Diagram is included in this Report as Appendix B. PART VI This part shall consist of the following information: A. Right-of-Way Certificate B. Environmental Certificate Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 3 Certificate of Assessment Engineer WHEREAS,on January 4,2017 the Town Council of the TOWN OF TIBURON, State of California,did, pursuant to the provisions of the 1913 Act"Municipal Improvement Act of 1913", being Division 12 of the Streets and Highways Code,of the State of California(the"1913 Act"),adopt Resolution No.01-2017 (the "Resolution of Intention") declaring its intention to provide for the installation and construction of certain public improvements,together with appurtenances and appurtenant work in connection therewith, in a special assessment district known and designated as TOWN OF TIBURON ASSESSMENT DISTRICT NO.2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT)(hereinafter referred to as the"Assessment District"); and WHEREAS,said Resolution of Intention,as required by law,did direct the Engineer of Work to make and file a"Report", consisting of the following as required by Section 10204 of the Act: A. Description of Improvements; B. A general description of works or appliances already installed and any other property necessary or convenient for the operation of the improvement, if the works, appliances, or property are to be acquired as part of the improvement; C. Cost Estimate; D. Assessment Diagram showing the Assessment District and the subdivisions of land therein; E. A proposed assessment of the costs and expenses of the works of improvement levied upon the parcels within the boundaries of the Assessment District; F. The proposed maximum annual assessment to be levied upon each subdivision or parcel of land within the Assessment District to pay the costs incurred by the Town and not otherwise reimbursed resulting from the administration and collection of assessments or from the administration and registration of any associated bonds and reserve or other related funds. For particulars, reference is made to the Resolution of Intention as previously adopted. NOW, THEREFORE, 1, K. Dennis Klingelhofer, P.E., the authorized representative of HARRIS & ASSOCIATES, pursuant to Article XIIID of the California Constitution and the 1913 Act, do hereby submit the following: 1. Pursuant to the provisions of law and the Resolution of Intention, I have assessed the costs and expenses of the works of improvement to be performed in the Assessment District upon the parcels of land in the Assessment District specially benefited thereby in amounts which do not exceed the reasonable cost of the direct proportional special benefit to be conferred on each of said parcels. For particulars as to the identification of said parcels, reference is made to the Assessment Diagram (the "Diagram"), a copy of which is attached hereto and incorporated herein. All parcels specially benefitted by the works of improvement have been included within the Assessment District. 2. As required by law,the Diagram is attached hereto, showing the Assessment District, as well as the boundaries and dimensions of the respective parcels and subdivisions of land within said Assessment District as the same existed at the time of the passage of said Resolution of Intention, each of which subdivisions of land or parcels or lots respectively have been given Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 4 a separate number upon the Diagram and in the Assessment Roll as defined below. 3. The subdivisions and parcels of land with the numbers shown on the Diagram as attached hereto correspond with the numbers as appearing on the Assessment Roll as defined below. 4. NOTICE IS HEREBY GIVEN that bonds will be issued in accordance with Division 10 of the Streets and Highways Code of the State of California (the "Improvement Bond Act of 1915"),to represent all unpaid assessments,which bonds shall be issued in one or more series, each with a term not to exceed the legal maximum term as authorized by law,THIRTY-NINE (39) YEARS from the 2nd day of September next succeeding twelve (12) months from their date. Said bonds shall bear interest at a rate not to exceed the current legal maximum rate of 12%per annum. 5. By virtue of the authority contained in said 1913 Act, and by further direction and order of the legislative body, I hereby recommend the following assessment to cover the costs and expenses of the works of improvement for the Assessment District based on the costs and expenses as set forth below: As Preliminarily As Approved Confirmed Estimated Cost of Construction: $9,028,275 Estimated Incidental Expenses: $1,755,112 Estimated Financing Costs: $1,562,620 Estimated Contributions ($500,000) Estimated Total to Assessment: $11,846,006 For particulars as to the individual assessments and their descriptions, reference is made to Part III, Exhibit I(Assessment Roll)which describes the assessment to be levied upon each parcel based upon the special benefit which it receives from the improvements to be funded by the assessments. 6. Under the Resolution of Intention,the requirement of Division 4 of the California Streets and Highway Code shall be satisfied with Part 7.5 of said Division 4, for which the following is presented: a. The total amount, as near as can be determined, of the total principal amount of all unpaid special assessment and special assessments required or proposed to be levied under any completed or pending assessment proceedings, other than contemplated in the instant proceeding is: Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 5 $0 b. The total amount of the principal sum of the special assessment (the "Balance of Assessment")proposed to be levied in the instant proceedings is: $11,846,006 c. The total amount of the principal sum of unpaid special assessment levied against the parcels proposed to be assessed, as computed pursuant to paragraph 1, above,plus the principal amount of the special assessment proposed to be levied in the instant proceedings from paragraph 2, above is: $11,846,006 The total true value, as near as may be determined, of the land and improvements for the parcels which are proposed to be assessed in the instant proceedings,as determined by the full cash value of the parcels as shown upon the last equalized assessment roll of the County of Marin, is: $141,425,336 This report does not represent a recommendation of parcel value, economic viability or financial feasibility, as that is not the responsibility of the Assessment Engineer. EXECUTED on November 29, 2017. HARRIS &ASSOCIATES K. DENNIS KLINGHOF 1 , P.E. R.C.E.NO. 50255 ASSESSMENT ENGINEER TOWN OF TIBURON COUNTY OF MARIN, STATE OF CALIFORNIA Harris& Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 6 This report is submitted on November 29, 2017. HARRIS &ASSOCIATES K. DENNIS KLIN LHOI , P.E. R.C.E.NO. 50255 ASSESSMENT ENGINEER TOWN OF TIBURON COUNTY OF MARIN, STATE OF CALIFORNIA Preliminary approval by the TOWN COUNCIL of the TOWN OF TIBURON, CALIFORNIA,on the day of November 29, 2017. TOWN CLERK TOWN OF TIBURON STATE OF CALIFORNIA Final approval by the TOWN COUNCIL of the TOWN OF TIBURON,CALIFORNIA,on the day of , 2018. TOWN CLERK TOWN OF TIBURON STATE OF CALIFORNIA Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 7 Part I Description of Improvements The following provides a description of the public improvements proposed to be constructed,installed or acquired under the provisions of the Act as shown on the Preliminary Plans on file in the office of the Town Engineer. The project includes the construction of the public improvements, including all planning, design, construction administration and general administration services,the acquisition of all necessary rights of way, the acquisition of licenses, franchises and permits and the construction of all auxiliary work necessary and/or convenient to the accomplishment thereof, in accordance with the final plans and specifications to be approved by the Town of Tiburon prior to the start of construction. The construction of the public improvements may be phased as necessary and convenient for the Town of Tiburon. Phasing will be undertaken in a manner that results in a complete and functional portion of each system described below. The following improvements are proposed to be constructed and installed in the general location referred to as the Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) (the "Assessment District") and will include: 1. Construction of mainline underground power,telephone and cable conduit, with appurtenant manholes, pull boxes and transformers and like structures. 2. Construction of service conduit and appurtenances to property line. 3. Installation of new conductor within said conduit and underground structures by the utility companies. 4. Installation of replacement street lights. 5. Removal of existing overhead power, telephone and cable wires,poles and streetlights. The improvements will be designed by PG&E, AT&T, Comcast, and the Town of Tiburon (joint trench).The Town of Tiburon will inspect the work to ensure conformance to Town ordinances,rules, warrants, regulations, standards and specifications where applicable. Each owner of property located within the Assessment District will be responsible for arranging for and paying for work on his or her property necessary to connect facilities constructed by the public utilities in the public streets and alleys to the points of connection on the private property. Conversion of individual service connections on private property is not included in the work to be funded by the Assessment District. The estimated time for completion of the undergrounding of the utilities is 36 months after the formation of Assessment District. Construction is estimated to begin approximately 18 months after the formation of the Assessment District. Property owners will be required to provide necessary underground connections within 120 days of the completion of the underground facilities. Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 8 Part II Cost Estimate Assessment District No. 2017-1 (Hawthorne Undergrounding District) JOINT TRENCH CONSTRUCTION COSTS $4,718,001 30%construction contingency $1,415,400 UTIILITY COST(PG&E,AT&T and Comcast) PG&E $2,385,171 AT&T $121,517 Comcast $138,185 ENVIRONMENTAL MITIGATION $250,000 Total Construction Cost: $9,028,275 LESS CONTRIBUTIONS Contribution for General Benefit ($25,823) Additonal contribution ($474,177) Credits: ($500,000) INCIDENTAL EXPENSES Design Engineering and Assessment Engineering $600,000 Construction Management(8%of construction cost) $722,262 Town Administration $100,000 Legal Advice to Property Owners $10,000 Underwriter** $136,350 Bond Counsel $90,000 Financial Advisor $30,000 Rating Agency $30,000 Paying Agent $9,000 Financial Printing,Registration and Servicing $10,000 Filing Fees $2,500 Incidental Contingencies $15,000 Total Incidental Expenses: $1,755,112 Total Construction and Incidental Expenses: $10,283,386 FINANCING COSTS(Estimate) Bond Reserve ** $851,433 Funded Interest** $711,187 Total Financing Costs: $1,562,620 TOTAL TO ASSESSMENT: $11,846,006 ** Source: Sperry Capital Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 9 Part III Method of Assessment Spread and Assessment Roll Since the improvements are to be funded by the levying of assessments,the"Municipal Improvement Act of 1913"(the"Act")and Article XIIID of the State Constitution require that assessments be based on the special benefit that the properties receive from the works of improvement. Section 4 of Article XIIID provides that only special benefits are assessable and the local agency levying the assessment must separate the general benefits from the special benefits. It also provides that parcels within a district that are owned or used by any public agency,the State of California,or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.In addition,Section 4 requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Neither the Act nor the State Constitution specifies the method or formula that should be used to apportion the costs to properties in any special assessment district proceedings. The responsibility for recommending an apportionment of the costs to properties which specially benefit from the improvements rests with the Assessment Engineer,who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. In order to apportion the assessments to each parcel within the boundaries of the assessment district in an amount which does not exceed the reasonable cost of the proportional special benefit which it will receive from the improvements, an analysis has been completed and is used as the basis for apportioning costs to each parcel within the Assessment District. The approval of the assessments rests with the Town Council. The Council renders its decision after hearing testimony and evidence presented at a public hearing and tabulating the assessment ballots, which are mailed to all record owners of property within the Assessment District. Only ballots delivered to the Town Clerk prior to the close of the public hearing are tabulated. The Council's findings must include whether or not the assessment spread is consistent with the requirements of Article XIIID in that the assessment on each parcel is proportional to and no greater than the special benefits received by such parcel. The following sections set forth the methodology used to apportion the costs of the improvements to each parcel. SEPARATION OF GENERAL AND SPECIAL BENEFIT Under Article XIIID, only special benefits may be assessed, and it is the responsibility of the Assessment Engineer to identify, quantify, and exclude general benefits from the assessment that is apportioned to parcels in proportion to the special benefit they will receive from the improvements. As stated in the "Proposition 218 Guide for Special Districts" prepared by the California Special Districts Association, the requirement that a public agency separate the general benefits from the special benefits helps ensure that the special benefit requirement is met. As defined in Article XIIID, "special benefit"means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. The benefits associated with the undergrounding of overhead utilities are related to increased Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 10 reliability, improved neighborhood aesthetics, enhanced safety and the removal of obstructions to view within the Assessment District and potentially for areas outside of the Assessment District. The specific location and nature of the undergrounding project will determine if the benefits are a"general benefit" or provide a"special benefit"to parcels within the Assessment District, or a combination of both. GENERAL BENEFIT Because of the localized nature of the improvements within the Assessment District and the small number of parcels that will be impacted by the undergrounding of the existing overhead utilities along roadways providing ingress/egress to the parcels within the District, the Assessment Engineer has determined the benefits described in the following section represent special benefits that are conferred on parcels within the Assessment District, and that there are no "general benefits" that will be conveyed to parcels outside the boundaries of the Assessment District, or to the public at large associated with the undergrounding of the overhead utilities within the Assessment District except as described in the findings below: • Aesthetics Benefit. The Assessment Engineer has determined that there are no aesthetic benefits which represent general benefit or benefits to the public at large. This is based upon the fact that the majority of the utility poles and overhead facilities that will be undergrounded are located along the local streets within the Assessment District that provide ingress/egress to parcels within the District. Those local streets are not used by "through traffic" to reach destinations that are outside the District. The removal of the overhead utilities and poles will provide an aesthetic benefit for the parcels within the District which the Assessment Engineer has determined represents a special benefit to parcels within the District. In addition to the removal of the existing overhead utilities on the local streets within the District,there are also overhead lines on several utility poles which will be removed that are located adjacent to the Old Rail Trail at the rear of the parcel owned by the Belvedere Tennis Club,and several poles that are near Tiburon Boulevard but away from the edge of the pavement. The Assessment Engineer has determined that the removal of those poles does not provide an improvement in aesthetics that would represent a general benefit to the community or the public at large. The existing utilities do not impact aesthetics for park visitors related to views of the bay since they are located on the opposite side of the trail. For traffic on Tiburon Boulevard the existing utilities are generally located almost one hundred feet to several hundred feet from the edge of pavement,and are largely screened by the tennis club's facilities which are located between Tiburon Boulevard and the existing utilities. The removal of the existing overhead utilities near the Old Rail Trail will not result in increased usage of the Richardson Bay Linear Park by visitors who had not previously used the park because of the visual blight caused by the existing overhead utilities, or result in increased traffic along Tiburon Boulevard because of improved views looking towards the bay. While the Town has identified its desire to remove all the poles along the Old Rail Trail and Tiburon Boulevard,the Assessment Engineer has determined that the undergrounding of those utility poles does not provide a general benefit to all parcels within the Town or to the public at large of the type that must be separated from special benefits under the requirements of Proposition 218. The Assessment Engineer's review of studies completed by a number of organizations and public entities found that the undergrounding of utilities did not provide an Harris $ Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 11 economic benefit to parcels not within the Assessment District or the community at large. The studies found that the cost of undergrounding utilities was many times the value or economic benefit to the community, that the benefit to the public at large was not quantifiable, and that there was no economic benefit to the community related to increased business expenditures or tourism as a result of the undergrounding. • Enhanced Reliability Benefit. The Assessment Engineer has determined that there is no general benefit that will be conveyed to parcels outside of the Assessment District, or to the public at large related to enhanced reliability. This is based upon industry data that shows there is little difference in the total "out of service" time (the total service interruption time for all outages measured by the frequency of service interruptions and the time to repair) for customers served by overhead systems versus those served by underground utilities. While the undergrounding of an existing overhead utility generally results in a reduction in the frequency of service interruptions, the time to restore service in an underground utility is longer due to the difficulty in identifying the location of system outages and the time required to complete repairs. Because of this, the total "out of service" time is comparable for overhead and underground utility systems. The result is that parcels outside of the District will not see a reduction in "out of service" time as a result of the undergrounding of the existing overhead utilities within the Assessment District. In addition to looking at "out of service" time, the ability of the utility to restore service to parcels outside of the Assessment District in the event of damage to the utilities (whether overhead or underground)within the District was also reviewed. Based upon redundancies in the system and PG&E's operation of the distribution system,power could be restored to parcels outside of the Assessment District prior to the repair of the damaged utilities within the Assessment District. Existing facilities outside of the District could be used to feed power to parcels outside of the District while repairs are being made. For example, although the utility lines located adjacent to the Old Rail Trail are part of PG&E's distribution system that provides power to downtown Tiburon, if one of those utility poles were damaged, PG&E could restore power to parcels outside of the Assessment District, including the downtown area, by "switching" power to restore service to parcels outside of the Assessment District prior to the completion of repairs. Similarly, if parcels outside the District are affected by a portion of the existing overhead facilities within Hilary Drive being damaged as a result of a vehicle hitting a utility pole, PG&E could restore power to those parcels prior to the completion of repairs. Finally, if a portion of the overhead utilities within Rock Hill Road,north of Hillary Drive were damaged, no parcels outside the Assessment District would be impacted. Since the ability to restore service to parcels outside of the District is not improved as a result of undergrounding the utilities within the District,there is no enhanced reliability benefit to parcels outside of the Assessment District from undergrounding the existing overhead utilities within the District. ■ Removal of Obstructions to View. The Assessment Engineer has determined that the two(2) parcels that are owned by the Town of Tiburon which are outside the boundaries of the Assessment District will not receive a benefit from the relocation of the overhead utilities adjacent to the Old Rail Trail on those parcels. This is based upon the Assessment Engineer's determination that the overhead utilities that are located on the Belvedere Tennis Club's parcel do not obstruct views towards the bay for park users since they are located in the opposite direction. In addition, since there is no development currently on those parcels or that would Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 12 be allowed in the future that would benefit from the removal of obstructions to view from the existing utilities since the parcels are within the jurisdiction of the San Francisco Bay Conservation and Development Commission. ■ Safety Benefit. The safety benefit related to the undergrounding of the overhead facilities within the Assessment District is a result of the removal of the fixed obstructions (existing power poles, guy wires and related facilities) from the right-of-way, and the mitigation of the potential delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. In addition, the threat to structures or property being damaged by downed utility lines and poles caused by earthquakes, high winds and other unforeseeable events is reduced by the undergrounding of the existing overhead utilities. The Assessment Engineer has determined that there is a general benefit to the public at large related to the undergrounding of the existing overhead utilities located adjacent to the Old Rail Trail. The relocation and undergrounding of the utilities adjacent to the Old Rail Trail will provide increased safety to those using Richardson Bay Lineal Park by removing the risk of injury from coming in contact with downed utilities and the removal of the fixed obstructions that are located in proximity to the trail. Based upon a street frontage of 75 feet for a typical residential parcel,the 590 linear feet of overhead utilities adjacent to the Old Rail Trail is the equivalent of the frontage for 7.85 residential parcels. A total of 3.925 benefit points have been assigned for the general benefit which represents 50% of the benefit that would be assigned to the equivalent number of residential parcels since there are no structures that could be damaged by downed utility poles or lines, or damaged by vehicles hitting a utility pole. A contribution of$25,823 will be required to offset the general benefit related to the safety benefit associated with the undergrounding of the existing overhead utilities along the Old Rail Trail. SPECIAL BENEFITS While the courts have found that a general enhancement of property value does not constitute "special benefit" (Silicon Valley Taxpayers'Ass'n v. Santa Clara Cnty. Open Space Authority) if an assessment district is narrowly drawn so that parcels that benefit in way that is particular and distinct from parcels outside of the district, or the public at large they are deemed to receive a special benefit. Specifically, the undergrounding of existing overhead utilities adjacent to parcels and the installation of new street lights on the streets which provide ingress/egress to each parcel provides a particular and distinct benefit to those parcels that is not realized by other parcels or to the public at large. The courts have found that the characterization of a benefit(special vs.general)may depend on whether parcels within a district receive a direct advantage from the improvement based upon their proximity to the improvement, or receive an "indirect, derivative advantage resulting from the overall public benefits of the improvement" (e.g., general enhancement of the district's property values). There are four (4) types of special benefit that parcels may receive as a result of the proposed undergrounding of the existing overhead utility facilities (power, telephone, street light and cable facilities) with underground facilities. ■ Aesthetics Benefit. Based upon the studies reviewed by the Assessment Engineer and his experience, the greatest benefit to parcels from the undergrounding of overhead utilities is related to the improved neighborhood aesthetics which result from the undergrounding of the MI Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 13 existing overhead utilities within the Assessment District. The undergrounding of the overhead utilities enhances the aesthetics of the streetscape by removing the physical and visual impediments related to the existing overhead utilities within the right-of-way along the local streets, and will improve the visual environment for residential properties within the Assessment District. In addition, the removal of the overhead utilities within the Assessment District will bring the area surrounding each parcel closer to current development standards which require that all utilities be placed underground. This will increase the desirability of the parcels within the Assessment District to a potential purchaser when compared to a similar parcel served by overhead wires and utility poles. All of the parcels within the Assessment District will specially benefit from the removal of the overhead wires and utility poles serving the parcels within the boundaries of the Assessment District. ■ Enhanced Reliability Benefit. The installation of all new wires and new equipment installed underground within the Assessment District will reduce the frequency of localized service interruptions to both residential and non-residential parcels within the District due to the increased reliability of the upgraded facilities. In addition, the technology used in modern underground systems allow the utility to minimize the number of parcels impacted by an outage. Parcels which have not already undergrounded their service will also see a reduction in outages related to damages to their individual service lines from falling limbs during wind storms or other types of weather events or natural disaster since they will be required to be underground their utility service in order to connect to the new underground system. As a result, each parcel within the Assessment District will receive a special benefit related to enhanced reliability from the undergrounding of the existing overhead utilities within the Assessment District that is not received by parcels outside of the District. ■ Removal of Obstructions to View. Parcels which have water views are more desirable to purchasers,and the premium placed on a parcel with a water view is dependent upon the quality of the view. The removal of the existing overhead utilities which may be seen from within the structure or from outside living areas when looking towards Richardson Bay from the parcel will provide a special benefit to residential parcels within the Assessment District that will vary in proportion to the impact the existing overhead utilities and poles have on their view. ■ Safety Benefit.The undergrounding of the overhead facilities within the District will specially benefit all parcels within the Assessment District in two ways from a safety perspective. The first relates to the elimination of the threat to structures or property, including any occupants within those structures, from being damaged or harmed by downed utility lines and poles caused by earthquakes, high winds and other unforeseeable events. The second relates to the removal of the fixed obstructions from the right-of-way, and the potential delay by emergency responders in an emergency that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. As described in the Methodology section below, not all parcels receive these benefits to the same extent based upon their land use(residential versus non-residential),and their proximity to the existing overhead utilities that will be undergrounded. To establish the special benefit each individual parcel within the Assessment District receives in proportion to the other parcels within the Assessment District, a Benefit Point system is used. Each parcel of land is assigned benefit points based upon the special benefit a parcel receives relative to the Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 14 other parcels within the Assessment District from the utility undergrounding activities. The Assessment Engineer has assigned benefit points to each residential parcel based upon the benefit it receives from the undergrounding of the existing overhead utilities as discussed below. ■ District Aesthetics Benefit.All residential parcels within the Assessment District,which have their primary ingress/egress along a street where the existing overhead utilities adjacent to their parcel frontage(along either side of the street)will be undergrounded,will benefit equally from the undergrounding of the existing overhead utilities. Each parcel which has existing overhead utilities adjacent to its frontage is assigned one (1) benefit point for each existing or potential dwelling unit which could be constructed on the parcel. Those parcels where the existing overhead utilities do not front the parcel, but which receive utility services from the existing overhead utilities within the Assessment District and must use the street(s) where the existing utilities will be undergrounded will receive 50% of the benefit assigned to parcels where the existing overhead utilities front the parcel since they are impacted to a lesser degree by the existing overhead utilities. Since the streets within the Assessment District do not provide access to areas which extend beyond the boundaries of the Assessment District and since the overhead utilities in the Assessment District are not generally visible from areas that are outside of the Assessment District there is no aesthetic benefit for parcels that are not within the Assessment District boundaries. ■ Safety Benefit. Parcels within the District will benefit from the elimination of potential property damage from downed utility lines and poles, the removal of the fixed obstructions from the right-of-way, and the mitigation of the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. Each parcel that has its point of ingress/egress along a street which has overhead facilities that will be undergrounded is assigned one (1) benefit point for each existing or potential dwelling unit which could be constructed on the parcel. Parcels that are served by utilities which have been undergrounded adjacent to the parcel's frontage, including utility services to the parcel, but which must use streets within the Assessment District for ingress/and which would be impacted by downed wires or poles in the existing overhead utilities that are to be undergrounded are assigned one-half(1/2) a benefit point since they receive a reduced benefit because structure: or occupants would not be damaged from downed utility lines and poles, but do receive a special benefit related to the mitigation of potential for delays by emergency responders as a result of the downed utility lines. ■ Enhanced Reliability Benefit. All parcels within the District that receive services from the existing overhead utilities or which would be impacted by a service outage of the existing overhead utilities within the District will specially benefit from the enhanced reliability of service due to having all new wires and equipment and having such new equipment underground, and the intelligent technology which minimizes the number of parcels impacted by a service outage. Each parcel is assigned one (1) benefit point for each existing or potential dwelling unit which could be constructed on the parcel. Parcels that are served by utilities which have been undergrounded, including their service lines, immediately adjacent to the Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 15 parcel but which tie into existing overhead utilities that will be undergrounded and which would be impacted by a service outage in the existing overhead utilities that are to be undergrounded are assigned one-half(1/2)a benefit point since they receive a reduced benefit. ■ Removal of Obstructions to View. The removal of obstructions to view from the overhead utilities looking towards Richardson Bay will provide a special benefit to parcels based upon their locations and the impact the existing overheard utilities that will be undergrounded have on their view. The level of benefit a parcel receives is based on the following definitions. o High(1.0). The view from the parcel looking towards Richardson Bay from within the dwelling or from outside living areas is significantly obstructed by the presence of the existing overhead utilities located adjacent to the parcel and will be improved by the removal and undergrounding of the existing overhead utilities. o Medium (0.5).The view looking towards Richardson Bay from within the dwelling or from outside living areas is partially obstructed by the presence of the existing overhead utilities and will be improved by the undergrounding of the existing overhead utilities, but the existing overhead utilities are not generally located adjacent to the parcel. o Low (0.25). The view looking towards Richardson Bay from within the dwelling or from outside living areas is minimally obstructed by the presence of the existing overhead utilities that are visible from the parcels, but not generally located on the street(s) immediately adjacent to the parcel, and the view will be minimally improved by the undergrounding of the existing overhead utilities. o None(0.0). The parcel may or may not have a view of Richardson Bay from within the dwelling,however,the existing overhead utilities that will be undergrounded are not visible within the view shed of the parcel looking towards Richardson Bay. Exceptions There are several parcels within the Assessment District which are not developed or planned for residential use. Each of those parcels has a conditional use permit which allows the continued use of the parcel as it is currently developed, and no change in use is likely to occur which would alter the special benefit the parcel receives. The methodology used to assign benefit points relative to the non- residential use parcels is explained below. 1. St. Hilary Catholic Church and School A.N. 16, 17 & 23 (Assessor's Parcel Numbers (APN) 055-253-22, 055-253-21 & 039-151-52) is developed as a parish and school-site owned by the Archdiocese of San Francisco and encompasses roughly 7.62 acres. The main entrance to the school is on Rock Hill Road, which is being undergrounded,and there is a second entrance on Hillary Drive which is also being undergrounded. Both the church and school receive utility service from Rock Hill Road. Because this property is developed as a church and school site, the special benefit which it receives is not the same as a residential parcel based on its use. a) Aesthetics Benefit. Schools and churches are treated differently than residential parcels Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 16 when determining the aesthetic benefit they receive as a result of the undergrounding of existing overhead utilities. Unlike residential parcels, parcels developed for religious or school use are not more desirable to a potential purchaser as a result of the undergrounding of the existing overhead utilities. This is a result of the limited number of parcels that may be on the market and as a result there is not a direct impact on the desirability of a parcel where the utilities have been undergrounded compared to a similar parcel which is served by overhead utilities. However, some special benefit is attributable to the property from improved aesthetics and it's reasonable to attribute the benefit to that of a single family residence. One (1) benefit point is assigned for aesthetic benefit. b) Improved Safety Benefit. The school and church property receives an improved safety benefit from the undergrounding project which will remove the fixed obstructions along the streets which provide access to the property and the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. The structures on these parcels will not benefit from the elimination of potential property damage from downed utility lines and poles since the existing overhead utilities are not located near any existing or potential future structures. Since the primary benefit for these parcels is related to the removal of the fixed obstructions along the streets used for ingress/egress and the reduction in the potential delay by emergency responders, the benefit to these parcels is related to a residential property based upon the number of trips generated per day which would use streets within the Assessment District. Based upon an average of 10 trips per day for residential parcels and an average of 2.7 trips per student per day(estimated enrollment of 276 students),these parcels are the equivalent of 74.5 equivalent dwelling units. Since these parcels do not benefit from the elimination of potential property damage or injury to occupants due to the location of the improvement on these parcels in relationship to the location of the existing overhead utilities, they receive a reduced benefit related to the removal of the fixed obstructions and the reduction in potential delays by emergency responders. The safety benefit is reduced by 75% rather than the 50% for a residential parcel where the utilities have undergrounded adjacent to the parcel's frontage since the hours of use or occupancy are less than for residential parcels. A total of 18.625 benefit points are assigned for the safety benefit. c) Enhanced Reliability Benefit. Residential parcels are assigned one(1)benefit point for each electrical service to structures on the parcel. As there are five(5)independent structures on the property served by the existing utilities, the enhanced reliability benefit is considered for each of the structures and is then added together. The combined enhanced reliability benefit for these parcels is 5 benefit points. d) Removal of Obstructions to View. The location of the existing overhead utilities which will be undergrounded do not impact the views from the structures or outside use areas and no benefit points are assigned for this benefit factor. 2. Community Congregational Church of Tiburon A.N. 33 (Assessor's Parcel Number(APN)039-111-21) is a church site and encompasses roughly 4.87 acres. The main entrance to the site is at the upper end of Rock Hill Road, which is being Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 17 undergrounded. The church receives utility services from the existing overhead utilities Rock Hill Road that will be undergrounded. Because this property is developed as a church, the special benefit that it receives is not the same as a residential parcel based on its use. a) Aesthetics Benefit. Churches are treated differently than residential parcels when determining the aesthetic benefit they receive as a result of the undergrounding of existing overhead utilities. Unlike residential parcels,parcels developed for religious use do not see an increase in marketability to a potential purchaser as a result of the undergrounding of the existing overhead utilities. This is a result of the limited number of parcels that may be on the market and as a result there is not a direct increase in the desirability of a parcel where the utilities have been undergrounded compared to a similar parcel which is served by overhead utilities. However, some benefit is attributable to the property from improved aesthetics. It is reasonable to attribute the benefit to that of a single family residence. One (1)benefit point is assigned for aesthetic benefit. a) Improved Safety Benefit.The church property receives an improved safety benefit from the undergrounding project which will remove the fixed obstructions along the streets which provide access to the property and the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized. The structures on this parcels will not benefit from the elimination of potential property damage from downed utility lines and poles since the existing overhead utilities are not located near any existing or potential future structures. Since the primary benefit for these parcels is related to the removal of the fixed obstructions along the streets used for ingress/egress, the benefit to these parcels is related to a residential property based upon the number of trips generated per day. Based upon an average of 10 trips per day for a typical residential parcel and an average of 5.0 trips per 1,000 sq. ft. per day for houses of worship and quadruple that rate for days of assembly (estimated useable building area of approximately 12,500 sq. ft.),this parcels is the equivalent of 9 residential units. The benefit received by this parcel is only related to the removal of the fixed obstructions and the reduction in potential delays for emergency responders. As a result, the safety benefit is reduced by 75%rather than the 50%for a residential parcel where the utilities have been undergrounded adjacent to the parcel's frontage since the hours of use or occupancy are less than for residential parcels. A total of 2.25 benefit points is assigned for the safety benefit. b) Enhanced Reliability Benefit. As there is a single structure on the property served by the existing utilities, the Enhanced Reliability Benefit is considered to be the same as for a single family home and 1.0 benefit point is assigned. c) Removal of Obstructions to View. The existing overhead utilities do not impact the views from the structure or outside use areas and no benefit points have been assigned for this benefit factor. 3. Belvedere Tennis Club A.N. 109 (Assessor's Parcel Numbers (APN) 055-201-36) is a tennis club and encompasses roughly 3.61 acres. The main entrance to the site is located on Tiburon Boulevard, which has Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 18 already been undergrounded. The tennis club receives utility services from the existing overhead utilities which are located within Richardson Bay Lineal Park, which is adjacent to the rear of the property. The benefit points assigned to this parcel are based upon the proposed relocation of the point of utility service from the existing overhead facilities at the rear of the parcel to a location adjacent to Tiburon Boulevard. In addition, the Sanitary District has an easement on the parcel and has a small building which houses a pump station for the Sanitary District. Because this property is a not used for residential uses, it has different levels of benefit based on how it is used. a) Aesthetics Benefit. Non-residential uses on a parcel are treated differently when determining any aesthetic consideration. Since the ingress/egress to the parcel is off of Tiburon Boulevard and there are no overhead utilities adjacent to the parcel along Tiburon Boulevard it will receive no aesthetic benefit from the utilities being undergrounded. In addition as there is no requirement for vehicles to use streets where the existing overhead utilities will be undergrounded to access this parcel,zero(0)benefit points are assigned for the aesthetics benefit. b) Improved Safety Benefit. This property receives an improved safety benefit from the relocation of the existing overhead utilities at the rear of the property to new underground facilities within/adjacent to the Tiburon Boulevard public right-of-way. Based upon a street frontage of 75 feet for a typical residential parcel, the 590 linear feet of overhead utilities along the rear of the parcel adjacent to the linear park is the equivalent frontage for 7.85 residential parcels. While the potential for damage to the Tennis Club's facilities exist from downed wires or poles from the existing overhead utilities,the benefit is less than for residential uses since the improvements which would be damaged would be limited to fencing and ancillary structures around the tennis courts. Since the parcel will not benefit from the removal of the fixed obstructions along the streets within the District and the potential for delay by emergency responders that will neither cross a downed power line nor set up equipment if an overhead utility line is in the way until it has been de-energized, the safety benefit is reduced by fifty percent(50%) from a typical residential parcel which results in the assignment of 3.925 benefit points for the improved safety benefit. c) Enhanced Reliability Benefit. There are two (2) services on the property served by the existing utilities,the enhanced reliability benefit is based upon the number of services and 2.0 benefit points are assigned. In addition, there is a pump station owned by the Richardson Bay Sanitary District that is located within an easement on A.N, 104 (Belvedere Tennis Club) that is served by the existing overhead utilities. The undergrounding of the existing utilities serving the pump station will provide enhanced reliability. One (1) benefit point has been assigned for the enhanced reliability benefit for that use. d) Removal of Obstructions to View. The existing overhead utilities which are located on the parcel adjacent to the Linear Park Trail have a significant impact on the views from the clubhouse and outside use areas. The view from those areas will be significantly improved by their removal. Based upon a street frontage of 75 feet for a typical residential parcel, within the Assessment District, the approximately 590 linear feet of overhead utilities located on the parcel adjacent to the linear park is equivalent to the frontage for 7.85 Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 19 residential parcels. Based upon the assessment methodology described earlier, this parcel would be assigned a total of 7.85 benefit units based upon the equivalent street frontage for the removal of obstructions to view benefit. Since Article XIIID prohibits an assessment on a parcel which is greater than the proportional special benefit which it receives, the Assessment Engineer has reduced the benefit points assigned for Removal of Obstructions to View by 50%to 3.925 benefit units.This is based upon a finding that the undergrounding of the existing utilities will have a reduced impact on the desirability of the parcel and the view from the parcel looking towards Richardson Bay to a potential purchaser when compared to the benefit that residential parcels would receive from the removal of the obstructions to view as a result of undergrounding of the existing utilities. Vacant Properties For purposes of calculating the benefit received from the utility undergrounding project, a vacant parcel is considered developed to its highest potential and connected to the system. The following is a brief discussion of the vacant property within this District. For A.N. 24, Assessor's Parcel Number(APN) 039-111-55) a map to sub-divide this parcel into two (2) parcels has been submitted to the Town and the parcel has a high potential for residential development. Since it is likely that two (2) residences will be constructed on the parcel once sub- division has been approved,benefit points are assigned to this parcel based upon the future subdivision of the parcel for residential use. Since the new parcels will obtain utility services from the existing utilities located on Via Pariso, no benefit points will be assigned for the enhanced reliability benefit. Benefit points have been assigned to this parcel for the aesthetics, improved safety and view enhancement benefits based upon the level of development (2 residential units) that would be permitted as described in the previous section. Properties Excluded from Assessment In addition to the parcels described above, there are three (3) parcels within the boundaries of the District that do not receive a special benefit from the undergrounding project and therefore have not been assigned benefit points. The reasoning is as follows: 1. A.N. 55B (APN 055-183-30) is a sliver parcel that cannot be developed and, as such will not benefit from the improvements. 2. A.N. 115B (APN 055-201-32) is a sliver parcel that cannot be developed and, as such will not benefit from the improvements. 3. A.N. 117B (APN 055-201-25) is a sliver parcel that serves as a private roadway to serve A.N 117A (APN 055-201-02) and it cannot be further developed. As such, this parcel will not receive a benefit from the improvements. ASSESSMENT APPORTIONMENT The special benefit received by parcels within the Assessment District has been weighted according to the betterment received by them based upon a weighting of the benefits as shown below: Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 20 District Aesthetics Benefit 50% Safety Benefit 10% Enhanced Reliability Benefit 10% Removal of Obstructions to View 30% The weighting shown is based upon the judgement and experience of the Assessment Engineer,a field review of the parcels within the Assessment District by the Assessment Engineer, public testimony and by the confirmation of this report by the Town Council based upon the absence of a majority protest. The amount of special benefit allocated to each parcel within the Assessment District that receives a special benefit has been apportioned to each parcel in proportion to the benefit points assigned to the parcel as a percentage of the total benefit points for each benefit factor. The general benefit derived from the improvements as calculated in this report has been removed from the total amount to be assessed. The assessment on each parcel does not exceed the costs of the proportional special benefit conferred on the parcel. There are no publically owned parcels within the boundaries of the Assessment District. Incidental Expenses and Financial Costs have been assessed to the entire Assessment District on a pro rata basis relative to the total construction cost allocations. CONTRIBUTIONS In addition to the contribution for general benefit, the Town has elected to make an additional contribution of up to four hundred seventy four thousand, one hundred and seventy seven dollars ($474,177) to the Assessment District. If the total cost of construction and incidental expenses is equal to or greater than the $10,757,563, then the full amount will be contributed. If the total cost of the construction and incidental cost is less than $10,757,563,then the Town's contribution would be reduced by a percentage equal to the percentage reduction of the costs. In determining the amount to be assessed to each parcel as set forth in Appendix A,the Town contribution has been applied first to reduce the assessments assigned to non-taxable properties (church owned) located within the Assessment District by seventy-five percent. As such, the church owned parcels will be reduced by seventy-five percent,for a reduction of$236,054.44. The balance of the Town contribution remaining after the reduction in the assessments to the church owned parcels ($238,122.56) has been applied proportionately to each of the remaining parcels to reduce the assessment on each parcel. Given this application of the Town contribution,the assessment on each parcel within the District is proportional to, and no greater than, the special benefits conferred on each parcel by the improvements. The reduction in the assessments on the church owned parcels does not result in an increase in the assessment on any other parcel in the Assessment District and is consistent with the provisions of Article XIIID of the State constitution. After the reducing the amount to be assessed by the Town contribution and related reduction in financing costs as described above,the assessments to be levied upon each parcel is shown in Exhibit 1. Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 21 Exhibit 1 Assessment Roll Assessor's Total True Existing Assessments as AssessmentsValue-to-Lien Asmt No. parcel Number ' Liens Preliminarily as Confirmed Ratio Value Approved and Recorded 1 055-222-06 $891,025 NA $104,076.89 8.6 : 1 2 055-222-05 $943,299 NA $104,076.89 9.1 : 1 3 055-222-04 $569,407 NA $88,329.60 6.4 : 1 4 055-222-03 $1,470,469 NA $18,999.74 77.4 : 1 5 055-222-07 $2,807,810 NA $88,329.60 31.8 : 1 6 055-222-08 $2,083,330 NA $104,076.89 20.0 : 1 7 055-222-09 $111,812 NA $135,571.46 0.8 : 1 8 055-222-10 $315,064 NA $135,571.46 2.3 : 1 9 055-222-11 $686,834 NA $104,076.89 6.6 : 1 10 055-222-12 $690,576 NA $104,076.89 6.6 : 1 11 055-222-13 $115,951 NA $72,582.32 1.6 : 1 12 055-222-14 $453,520 NA $72,582.32 6.2 : 1 13 055-222-15 $1,810,744 NA $72,582.32 24.9 : 1 14 055-222-18 $683,785 NA $72,582.32 9.4 : 1 15 055-222-19 $1,353,264 NA $72,582.32 18.6 : 1 16 055-253-22 $825,935 NA $32,588.85 25.3 : 1 17 055-253-21 $731,592 NA $18,880.63 38.7 : 1 18 055-221-01 $1,123,091 NA $104,076.89 10.8 : 1 19 055-221-02 $587,922 NA $104,076.89 5.6 : 1 20 055-221-03 $128,609 NA $104,076.89 1.2 : 1 21 055-221-04 $111,812 NA $104,076.89 1.1 : 1 22 055-221-05 $163,250 NA $104,076.89 1.6 : 1 23 039-151-52 $7,827,681 NA $17,740.73 441.2 : 1 24 039-151-55 $62,187 NA $147,609.97 0.4 : 1 25 039-151-47 $2,638,220 NA $88,329.60 29.9 : 1 26 039-151-37 $271,819 NA $104,076.89 2.6 : 1 27 039-151-54 $3,905,666 NA $83,854.49 46.6 : 1 28 039-151-24 $1,539,079 NA $135,571.46 11.4 : 1 29 039-151-23 $1,178,254 NA $135,571.46 8.7 : 1 30 039-151-22 $2,996,295 NA $104,076.89 28.8 : 1 Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 22 Assessor's Total True Existing Assessments as AssessmentsValue-to-Lien Asmt No. parcel Number1 Liens Preliminarily as Confirmed Ratio Value Approved and Recorded 31 039-151-21 $2,334,059 NA $135,571.46 17.2 : 1 32 039-111-22 $1,323,805 NA $135,571.46 9.8 : 1 33 039-111-21 $830,641 NA $21,431.21 38.8 : 1 34 039-152-04 $1,853,708 NA $72,582.32 25.5 : 1 35 039-152-03 $2,342,604 NA $72,582.32 32.3 : 1 36 039-152-02 $376,745 NA $88,329.60 4.3 : 1 37 039-152-01 $2,590,984 NA $88,329.60 29.3 : 1 38 055-211-32 $1,425,058 NA $88,329.60 16.1 : 1 39 055-211-31 $3,689,175 NA $88,329.60 41.8 : 1 40 055-211-17 $2,834,626 NA $104,076.89 27.2 : 1 41 055-211-16 $915,179 NA $104,076.89 8.8 : 1 42 055-211-15 $1,083,077 NA $135,571.46 8.0 : 1 43 055-211-02 $1,503,439 NA $135,571.46 11.1 : 1 44 055-211-03 $1,491,162 NA $135,571.46 11.0 : 1 45 055-211-04 $322,758 NA $135,571.46 2.4 : 1 46 055-211-05 $1,372,745 NA $135,571.46 10.1 : 1 47 055-211-06 $1,094,841 NA $104,076.89 10.5 : 1 48 055-211-07 $1,978,690 NA $104,076.89 19.0 : 1 49 055-211-08 $199,573 NA $104,076.89 1.9 : 1 50 055-183-28 $643,971 NA $104,076.89 6.2 : 1 51 055-183-27 $1,584,315 NA $104,076.89 15.2 : 1 52 055-183-26 $1,309,013 NA $104,076.89 12.6 : 1 53 055-183-25 $869,577 NA $88,329.60 9.8 : 1 54 055-183-24 $1,285,564 NA $72,582.32 17.7 : 1 55A * 055-183-23 $703,975 NA $88,329.60 8.0 : 1 55B * 055-183-30 $1 NA $0.00 0.0 : 1 56 055-183-29 $959,584 NA $88,329.60 10.9 : 1 57 055-183-21 $167,188 NA $88,329.60 1.9 : 1 58 055-183-20 $2,912,644 NA $88,329.60 33.0 : 1 59 055-183-19 $1,143,532 NA $104,076.89 11.0 : 1 60 055-183-18 $216,242 NA $104,076.89 2.1 : 1 61 055-183-17 $190,283 NA $104,076.89 1.8 : 1 62 055-183-16 $483,174 NA $104,076.89 4.6 : 1 Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 23 Assessor's Total True Existing Assessments as AssessmentsValue-to-Lien Asmt No. parcel Number1 Liens Preliminarily as Confirmed Ratio Value Approved and Recorded 63 055-183-15 $628,098 NA $88,329.60 7.1 : 1 64 055-183-14 $1,367,902 NA $88,329.60 15.5 : 1 65 055-183-13 $1,116,930 NA $104,076.89 10.7 : 1 66 055-182-11 $1,203,974 NA $104,076.89 11.6 : 1 67 055-182-12 $173,527 NA $104,076.89 1.7 : 1 68 055-182-13 $754,734 NA $104,076.89 7.3 : 1 69 055-182-14 $778,406 NA $104,076.89 7.5 : 1 70 055-182-15 $1,355,266 NA $104,076.89 13.0 : 1 71 055-182-16 $1,001,081 NA $104,076.89 9.6 : 1 72 055-212-01 $1,363,987 NA $104,076.89 13.1 : 1 73 055-212-02 $111,812 NA $104,076.89 1.1 : 1 74 055-212-03 $1,504,600 NA $104,076.89 14.5 : 1 75 055-212-04 $818,570 NA $104,076.89 7.9 : 1 76 055-212-05 $1,250,723 NA $104,076.89 12.0 : 1 77 055-212-06 $85,921 NA $104,076.89 0.8 : 1 78 055-212-07 $409,352 NA $104,076.89 3.9 : 1 79 055-212-08 $1,192,408 NA $104,076.89 11.5 : 1 80 055-212-09 $1,690,525 NA $104,076.89 16.2 : 1 81 055-212-10 $125,905 NA $104,076.89 1.2 : 1 82 055-191-01 $409,670 NA $135,571.46 3.0 : 1 83 055-191-02 $2,092,251 NA $135,571.46 15.4 : 1 84 055-191-03 $1,689,533 NA $135,571.46 12.5 : 1 85 055-191-04 $203,495 NA $104,076.89 2.0 : 1 86 055-191-05 $1,542,164 NA $104,076.89 14.8 : 1 87 055-191-06 $131,232 NA $104,076.89 1.3 : 1 88 055-191-07 $1,239,528 NA $104,076.89 11.9 : 1 89 055-191-08 $2,284,359 NA $135,571.46 16.8 : 1 90 055-191-09 $1,484,560 NA $135,571.46 11.0 : 1 91 055-191-10 $549,150 NA $104,076.89 5.3 : 1 92 055-191-11 $2,819,402 NA $135,571.46 20.8 : 1 93 055-191-24 $1,708,726 NA $104,076.89 16.4 : 1 94 055-191-13 $127,347 NA $104,076.89 1.2 : 1 95 055-191-14 $1,541,496 NA $104,076.89 14.8 : 1 Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 24 Assessor's Total True Existing Assessments as AssessmentsValue-to-Lien Asmt No. parcel Number ' Liens Preliminarily as Confirmed Ratio Value Approved and Recorded 96 055-191-15 $134,405 NA $104,076.89 1.3 : 1 97 055-191-16 $148,531 NA $88,329.60 1.7 : 1 98 055-191-17 $364,917 NA $88,329.60 4.1 : 1 99 055-191-18 $766,002 NA $104,076.89 7.4 : 1 100 055-191-19 $145,497 NA $104,076.89 1.4 : 1 101 055-191-20 $960,800 NA $104,076.89 9.2 : 1 102 055-191-21 $170,841 NA $104,076.89 1.6 : 1 103 055-191-22 $1,286,885 NA $104,076.89 12.4 : 1 104 055-191-23 $107,906 NA $104,076.89 1.0 : 1 105 055-213-01 $834,164 NA $104,076.89 8.0 : 1 106 055-213-02 $978,575 NA $104,076.89 9.4 : 1 107 055-213-03 $1,049,313 NA $104,076.89 10.1 : 1 108 055-213-04 $1,183,495 NA $104,076.89 11.4 : 1 109 055-201-36 $2,246,216 NA $312,510.59 7.2 : 1 110 055-201-14 $563,603 NA $52,038.44 10.8 : 1 111 055-201-35 $155,348 NA $88,329.60 1.8 : 1 112 055-201-34 $1,294,497 NA $57,063.20 22.7 : 1 113 055-201-09 $1,682,597 NA $52,038.44 32.3 : 1 114 055-201-33 $320,802 NA $52,038.44 6.2 : 1 115A * 055-201-31 $1,005,553 NA $52,038.44 19.3 : 1 115B * 055-201-32 $1 NA $0.00 0.0 : 1 116 055-201-01 $4,367,962 NA $104,076.89 42.0 : 1 117A * 055-201-02 $108,709 NA $36,291.15 3.0 : 1 117B * 055-201-25 $965 NA $0.00 0.0 : 1 118 055-171-12 $1,848,821 NA $41,315.91 44.7 : 1 119 055-171-11 $265,359 NA $72,582.32 3.7 : 1 120 055-171-13 $3,566,704 NA $41,315.91 86.3 : 1 Total $141,425,336 $11,846,005.27 11.9 : 1 Notes: 1/ True Value of Parcels means the total value of the land and improvements as estimated and shown on the last equalized roll of the County or as otherwise reasonably calculated. Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 25 Exhibit 2 Debt Limit Valuation A. ESTIMATED BALANCE TO ASSESSMENT $11,846,006 B. UNPAID SPECIAL ASSESSMENTS $0 TOTAL A& B $11,846,006 C. TRUE VALUE OF PARCELS $141,425,336 X* AVERAGE VALUE-TO-LIEN RATIO 11.9 : 1 * Unpaid Special Assessments shall consist of the total principal sum of all unpaid special assessments previously levied or proposed to be levied other than in the instant proceedings. ** True Value of Parcels means the total value of the land and improvements as estimated and shown on the last equalized roll of the County or as otherwise reasonably calculated. This report does not represent a recommendation of parcel value, economic viability or financial feasibility, as that is not the responsibility of the Assessment Engineer. Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 26 Part IV Annual Administrative Assessment An amount shall be added to each annual installment of the unpaid assessments to pay costs incurred by the City and not otherwise reimbursed,which result from the administration of the bonds and reserve or other related funds,all as set forth in Section 10312 of the Act.The maximum annual administrative assessment is authorized pursuant to the provisions of Section 10204(f) of the Streets and Highways Code and shall not exceed fifty dollars($50.00)per parcel per year, subject to an annual increase based on the Consumer Price Index (CPI), during the preceding year ending in January, for all Urban Consumers in the San Francisco-Oakland-San Jose areas. The exact amount of the administration charge will be established each year by the Town of Tiburon. It should be expressly understood that the annual administrative assessment, as set forth above, is separate from and is in addition to the $16.00 per parcel collection fee which will be added to each annual installment pursuant to Section 8682 of the California Streets and Highways Code,and is further separate from and in addition to specific fees payable to the Town in connection with(a)prepayments of assessments by property owners, (b) apportionments of assessments to reflect divisions of parcels and (c) late charges and penalties which become payable in the event of delinquency in the payment of assessment installments by December 10 and April 10 each year. The above fees and assessments (except those for prepayments and apportionments) will be collected in the same manner and in the same installments as the assessment levied to pay for the cost of the works of improvement. Properties that have paid their assessments in full will not be subject to this annual administrative assessment. Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 27 Part V Boundary Map and Diagram of Assessment District A reduced copy of the Assessment Diagram is provided as Appendix B. Full-sized copies of the Boundary Map and Assessment Diagram are on file in the Office of the Town Clerk, of the Town of Tiburon. As required by the Act, the Assessment Diagram shows the exterior boundaries of the Assessment District and the assessment number assigned to each parcel of land corresponding to its number as it appears in the Assessment Roll contained in Part III Table 1. The Assessor's Parcel Number is also shown for each parcel as they existed at the time of the passage of the Resolution of Intention and reference is hereby made to the Assessor's Parcel Maps of the County of Marin for the boundaries and dimensions of each parcel of land. Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 28 Part VI Description of Facilities Section 10100 of the Act provides for the legislative body of any municipality to finance certain capital facilities and services within or along its streets or any public way or easement. The following is a list of proposed improvements as allowed under the Act to be installed, or improved under the provisions of the Act, including the acquisition of required right-of-way and/or property. For the general location of the improvements to be constructed referenced is hereby made to the Plans and Specifications described in Part I of this report. The following improvements are proposed to be constructed and installed in the general location referred to as the Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) and will include: 1. Construction of mainline underground power, telephone and cable conduit, with appurtenant manholes,pull boxes and transformers and like structures. 2. Construction of service conduit and appurtenances to property line. 3. Installation of new conductor within said conduit and underground structures by the utility companies. 4. Installation of replacement street lights. 5. Removal of existing overhead power, telephone and cable wires,poles and streetlights. The improvements will be designed by PG&E, AT&T, Comcast, and the Town of Tiburon (joint trench). The Town of Tiburon will inspect the work to ensure conformance to Town ordinances,rules, warrants, regulations, standards and specifications where applicable. Each owner of property located within the Assessment District will be responsible for arranging for and paying for work on his or her property necessary to connect facilities constructed by the public utilities in the public streets and alleys to the points of connection on the private property. Conversion of individual service connections on private property is not included in the work to be funded by the Assessment District. The estimated time for completion of the undergrounding of the utilities is 36 months after the formation of Assessment District. Construction is estimated to begin approximately 18 months after the formation of the Assessment District. Property owners will be required to provide necessary underground connections within 120 days of the completion of the underground facilities. Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Page 29 Right-of-Way Certificate STATE OF CALIFORNIA COUNTY OF MARIN TOWN OF TIBURON The undersigned hereby CERTIFIES UNDER PENALTY OF PERJURY that the following is all true and correct. That at all time herein mentioned, the undersigned was, and now is, the authorized representative of the duly appointed TOWN ENGINEER of the TOWN OF TIBURON, CALIFORNIA. That there have now been instituted proceedings under the provisions of Article XIIID of the California Constitution, and the "Municipal Improvements Act of 1913," being Division 12 of the Streets and Highways Code of the State of California, for the construction of certain public improvements in a special assessment district known and designated as ASSESSMENT DISTRICT NO. 2017-1 (hereinafter referred to as the "Assessment District"). THE UNDERSIGNED STATES AND CERTIFIES AS FOLLOWS: All easements or right-of-way necessary for the construction and installation of the public improvements of the Assessment District either have been obtained or are in process of being obtained and will be obtained and in the possession of the affected utility company, the Town, the County of Marin or the State of California prior to commencement of the construction and installation of such public improvements. EXECUTED this day of , 20 , at TOWN OF TIBURON, CALIFORNIA. TOWN ENGINEER TOWN OF TIBURON STATE OF CALIFORNIA By: Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Page 30 Certificate of Completion of Environmental Proceedings STATE OF CALIFORNIA COUNTY OF MARIN TOWN OF TIBURON The undersigned, under penalty of perjury, CERTIFIES as follows: 1. That I am the person who is authorized to prepare and process all environmental documentation as needed as it relates to the formation of the special Assessment District being formed pursuant to the provisions of the "Municipal Improvement Act of 1913" being Division 12 of the Streets and Highways Code of the State of California, said special Assessment District known and designated as the TOWN OF TIBURON ASSESSMENT DISTRICT NO. 2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT) (hereinafter referred to as the "Assessment District"). 2. The specific environmental proceedings relating to this Assessment District that have been completed are as follows: CEQA compliance review: The proposed project is subject to CEQA review.An Initial Study has been prepared. Since the undergrounding of the utilities in their present alignment could have a significant effect on the environment, a revision to the project has been made or agreed by the project proponent to relocate the existing utilities so that there will not be a significant effect. A Mitigated Negative Declaration is being prepared for approval and certification by the Town. 3. I do hereby certify that all environmental evaluation proceedings necessary for the formation of the Assessment District have been completed to my satisfaction,and that no further environmental proceedings are necessary. EXECUTED this day of , 20 , at TOWN OF TIBURON, CALIFORNIA. By: TOWN OF TIBURON STATE OF CALIFORNIA HI Harris & Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Appendix A Appendix A Assessment Calculations Assessor's Remove ViewAesthetics Safety Reliability Allocation of Construction and Incidental Cost g Remove View Less Estimated Balance to Asmt Parcel No. Obstrcutions Obstructions( Benefit Benefit Benefit Remove View Aesthetics Safety Benefit Reliability Contributions Financing Cost Assessment Property Address No. APN Factor Factor Factor Factor Obstructions Benefit Benefit 700 HAWTHORNE DR 1 055-222-06 Medium 0.500 1.000 i 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 ? $8,927.43 $2,108.23 $13,728.90 $104,076.89 710 HAWTHORNE DR 2 055-222-05 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 730 HAWTHORNE DR b 3 055-222-04 Low 0.250 ( 1.000 s 1.000 { 1.000 $13,989.03 $47,599.84 $7,950.90 $8,927.43 $1,789.25 $11,651.66 $88,329.60 741 TIBURON BLVD 4 055-222-03 None 0.000 0.000 1.000 i 1.000 _$0.00 $0.00 $7,950.90 $8,927.43 $384.87 $2,506.28 _ _ $18,999.74 757 HAWTHORNE DR s 5 055-222-07 Low 0.250 i 1.000 1 1.000 1.000 $13,989.03 $47,599.84 ` $7,950.90 i $8,92743 $1,789.25 $11,651.66 $88,329.60 735 HAWTHORNE DR 6 055-222-08 Medium 0.500 l 1.000 i 1.000 1.000 $27,978.06 $47,599.84 ( $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 _ 725 HAWTHORNE DR s 7 Y 055-222-09 High _ 1.000 j 1.000 [ 1.0001 1.000 $55,956.12 $47,599.84 $7,950.90_i�-$8,927.43 $2,746.20 $17,883.38 $]35,571.46 711 HAWTHORNE DR 8 055-222-10 High 1.000 1.000 1.000 ( 1.000 $55,956.12 $47,599.84 $7,950.90 i $8,927.43 $2,746.20 $17,883.38 $135,571 46 705 HAWTHORNE DR 9 055-222-11 Medium 0.500 1 1.000 i 1.000 j 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 700 HILARY DR 10 055-222-12 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 kg $8,927.43 $2,108.23 $13,728.90 $104,076.89_ _ 710 HILARY DR 1 I1 055-222-13 None 0.000 1.000 l 1.000 1.000 $0.00 $47,599.84 $7,950.90 $8,92743 $1,470.26 $9,574.41 $72,582.32 _720 HILARYDR. g 12 055-222-14 None T 0.000 ? 1.000 1.000 1.000 $0.00 $47,599.84 $7,950.90 ^$8,927.43 $1,470.26 $9,57441 $7258232 730 HILARY DR 13 055-222-15 None 0.000 1.000 1.000 1.000 $0.00 $47,599.84 t $7,950.90 $8,927.43 $1,470.26 $9,57441 $72,582.32 740 HILARYDR ? 14 055-222-18 None 0.000 1.000 s 1.000 i 1.000 $0.00 $47,599.84 f $7,950.90 $8,927.43 $1,470.26 $9,574.41 $72,582.32 750 HILARY DR { 15 055-222-19 None 0.000 i 1.000 ( I� 000 1.000 $0.00 $47,599.84 $7,950.90 1 $8,927.43 $1,470.26 $9,574.41 $72,582.32 761 HILARY DR k 16 055-253-22 None 0.000 1 1.000 i 6.000 i 2.000 $0.00 $47,599.84 $47,705.38 $17,854.87 $84,870.07 v $4,298.83 $32,588.85 761 HILARY DR 17 055-253-21 None 0.000 0.000 ; 6.000 1 2.000 $0.00 $0.00 $47,705.38 $17,854.87 $49,170.19 $2,490.56 $18,880.63 745 HILARY DR t 18 055-221-01 Medium 0.500 1.000 i 1.000 " 1.000 $27,978.06 $47,599.84 $7,950.90_ $8,927.43 $2,108.23 $13,728.90 $104.076.89 735 HILARY DR ? 19 055-221-02 Medium 0.500 3. 1.000 1.000_1 1.000 $27,978.06T $47,599.84 $7,950.90 f $8,927.43 $2,108.23 $13,728.90 $104,076.89 z 725 HILARYDR r 20 055-221-03 Medium 0.500 i 1.000 ? 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 % $8,927.43 $2,108.23 $13,728.90 $104,076.89 715 HILARY DR € 21 055-221-04 Medium 0.500 1 1.000 i 1.000 1.000_ $27,978.06 $47,599.84 $7,950.90 $8,927.45 $2,108.23_ $13,728.90 _$104,076.89 705 HILARY DR ? 22 055-221-05 Medium 0.500 i 1.000�- 1.000 ; 1.000 $27,978.06 $47,599.84 s $7,950.90 ( $8,927.43 $2,108.23 $13,728.90 $104,076.89 -- 765 HILARYDR ! 23 039-151-52 None 0.000 ; 0.000 6.625 1.000 __-_ $0.00 $0.00 , $52,674.69 $8,927.43 $46,201.59 $2,340.20 $17,740.73 _ 24 039-151-55 Low 0.500 ; 2.000 1.000 i 0.000 $27,978.06 $95,199.68 ', $7,95090 $0.00 $2,990.06 $19,47140 $74760997 146 ROCK HILL RD 25 039-151-47 Low 0.250 1.000 ( 1.000 1.000 $13,989.03 $47,599.84 $7,950.90 r $8,92743 $1,789.25 111,651.66 $88,329.60 _ 148 ROCK HILL RD 26 039-151-37 Medium 0.500 z 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $704,076.89 150 ROCK HILL RD 27 039-151-54 low 0.250 ! 1.000 i 0.500 1 1 000 $13 989 03 z $47,599.84 $3 975 45 $8 927 43 $1,699.60 $11 061.34 $83,854.49 .__._,_...._ _. _._.......-___._......_.._.. ...._... ._. 154 ROCK HILL RD 28 039-151-24 High 1.000 1.000 1.000 1.000 $55,956.12 $47,599.84 '- $7,95090 $8,92743 $2,746.20 $17,88338 $135,571.46 160 ROCK HILL RD 29 039-151-23 High 1.000 1.000 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 $8,927.43 $2,746.20 $17,883.38 $135,57146 166 ROCK HILL RD 30 039-151-22 Medium 0.500 I 1.000 1.000 1.000 $27,978.06 $47,599.84^ $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 i - 168 ROCK HILL RD 31 039-151-21 High v1.000 L000 1.000 i 1.000 $55,956.12 $47,599.84 $7,950.90 $8,927.43 ^$2,746.20 $17,883.38 $]35,57146 _.._ 6. 170 ROCK HILL RD i 32 039-111-22 High 1.000 1.000 1.000 i 1.000 $55,956 12 $47,599.84 $7,950.90 ( $8,927.43 $2,746 20 $17,883 38 $135,571 46 _.._._.__._5_._____._..___._..___._._______._..____ .___._.___._.___.._. ...-------------._.__5_._._._.__..__..___..a__.-_-__.._._._ _._.__._._.___.___.____.._..___._._.____.___ _.._._._.__._______ ___-______.___._ ____-_____ __.______.. 145 ROCK HILL RD 33 039-111-21 None 0.000 1.000 2250 ( 1.000 $0.00 j $47,599.84 $17,889.52 $8,927.43 $55,812.59 $2,827.02 $21,431.21 159 ROCK HILL RD i 34 039-152-04 None 0.000 1.000 t 1.000 1.000 $0.00 $47,599.84 $7,950.90 $8,92743 1 $1,470.26 $9,574.41 $72,58232 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period. A-1 Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Appendix A Assessor's Remove View Aesthetics ( Safety tt Reliability Allocation of Construction and Incidental Cost Remove View t Less Estimated Balance to Amt Parcel No. Obstructions Benefit ; Benefit Benefit Remove View Aesthetics Reliability i Obstrcutions ? 1 Safety Benefit; Contributions Financing Cost Assessment Property Address No. APN Factor Factor Factor Factor Obstructions '. Benefit Benefit 155 ROCK HILL RD [ 35 039-152-03 None 0.000 t 1.000 1.000 F 1.000 $0.00 $47,599.84 $7,950.90 $8,927.43 $1,470.26 $9,574.41 $72,582.32 115 ROCK HILL RD 36 039-152-02 Low 0.250 It 1.000 1.000 i 1.000 $13,989.03 $47,599.84 $7,950.90 $8,927.43 $1,789.25 $11,651.66 $88,329.60 r- 105ROCK HILL RD 37 039-152-01 Low 0.250 1.000 E 1.000 7.000 $13,98903 $47,599.84 $7,95090 $8,92743 $1,789.25 $11,651.66 $88,329.60 50DELMAR DR 38 055-211-32 Low 0.250 1.000 1.000 j 1.000 $13,989.03 $47,599.84 $7,950.90 $8,92743 $1,789.25 $11,6SL66 $88,329.60 40 DELMAR DR 39 055-211-31 Low 0.250 1.000 g 1.000 E 1.000 $13,989.03 $47,599.84 $7,950.90 $8,927.43 $1,789.25 $11,651.66 $88,329.60 30 DELMAR DR 40 055-211-17 Medium 0.500 j 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 ` $8,927.43 $2,108.23 $13,728.90 $704,076.89 20 DELMAR DR £ 41 055-211-16 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 93 ROCK HILL RD 42 055-211-15 High 1.000 ' 1.000 '; 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 $8,927.43 $2,746.20 $17,883.38 _$135,57146 --t- T--- -- -- 699I-IILARYDR - _-�-43 055-211-02 High 1.000_ 1000 1_000 I 1_000 $55,956.12 $47,599.84 $7,950.90 $8,92743 $2,746.20 $17,883_38_ $135,571.4_6_ 697 HILARY DR 44 055-211-03 High 1.000 1.000 ._._1.000 1.000 mm $55,956.12 $47,599.84 $7,950.90 $8,927.43-_...$2,746,20m $17,883.38 $135,571 46 695 HILARY DR 45 055-211-04 I-Iigh 1.000 1.000 i 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 $8,927.43 $2,746.20 $17,883.38 $135_571.46 i ---- 693HILARYDR �46 1 055-211-05 High v 1.000 1.000 ? 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 $8,927.43 $2,746.20 $17,883.38 $735,571.46 H 691 HILARY DR 47 055-211-06 Medium 0.500 1.000 ! 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 691 ILA'-__.------ -- -- - ---a- -- -- --' ------ ---- ___.__ 689 HILARY DR1.000055-211-07 Medium 0.500 1.000 1.000 6 1.000 $27,978.0 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90- $104,076.89 687 HILARY DR 49 055-211-08 Medium 0.500 1.000 1 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,92743 $2,108.23 $13,728.90 $104,076.89 ti- 685 HILARY DR 50 055-183-28 Medium 0.500 i 1.000 { 1.000 I 1.000 $27,978.06 $47,599.84 °. $7,950.90 $8,927.43 $2,108.23 $13,72990 $104,076.89 683 HILARYDR 1 51 055-183-27 Medium 0.500 1 1.000 1 L000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 _ 681 HIL.ARYDR 52 055-183-26 Medium 0.500 1.000 = 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 i $8,92743 $2,108.23- $13,728.90 $704,076.89 4 4MARAVISTA CT -53 055-183-25 Low 0.250- 1.000 1.000 1.000 $13,989.03 $47,599.84 ! $7,950.90 $8,927.43 $1,789.25 $11,651.66_ $88,329.60 12 MARAVISTA CT 1 54 055-183-24 None 0.000 1.000 i 1.000 E 1.000 $0.00 $47,599.84 $7,950.90 ! $8,927.43 $1,470.26 $9,574.41 $72x582.32 2 14 MARAVISTA CT �55A- 055-183-23 Low 0.250 ( 1.000 1.000 ( 1.000 $13,989.03 $47,599.84 $7,950.90 $8,927.43 $1,789.25 $11,651.66 $88,329.60 14 MARAVISTA CT 55B * 055_183-30 None 0.000 0.00 _ 0.000 0.000 $0.00 ! $0.00 ! $0_00 4! $0.00 $0.00 _ $0.00 _$0.00_ 20 MARAVISTA CT 56 055-193-29 Low 0.250`_ 1.000 1.000 i 1.000_ $13,989.03 $47,599.84 $7,950.90 j $8,927.43_.._$1,789.25 _$11,651.66 9 60 3 _$gg 32 24 MARAVISTA CT 57 055-183-21 Low 0.250 1.000 1000 i 7.000 $13,9890 $47,599.84 $7,95090 $8,92743 $1,789.25 $11,651.66 $88,329.60 27 MARAVISTA CT 58 055-183-20 Low 0.250 1.000 1.000 1.000 $13,989.03 $47,59984 $795090 $8,927.43 $1,789.25 $11,651.66 25 MARAVISTA CT 59 055-183-19 Medium 0.500 1 1.000 } 1.000 1,000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 21MARAVISTACT -� 60 055-183-18 Medium 0.500 1 1.000 # 1.000 1.000 $27,978.06 $47,599.84 $7,950.90__ $8,927.43 $2,108.23 ��$13,728.90 $104,076.89 17 MARAVISTA CT @ 61 055-183-17 Medium 0.500 1 1000 i 1.000 ( 1.000 $2797806 $47,599.84 $7,95090 t $8,927.43 $2,108.23 $13,72890 $104,076.89_ 13 MARAVISTA CT 62 055-183-16 Medium 0.500 1 1.000 E 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 ------------ _T� _.._._ _i_. .�_ ..-_.-- 9 MARAVISTA CT 63 055-183-15 Low 0.250 1.000 1000 1.000 $13,98903 $47,599.84 $7,95090 J $8,927.43 $1,789.25 $11,651.66 $88,329.60 S MARAVISTA CT 64 055-183-14 Low 0.250 f 1.000 ( 1.000 ( 1.000 $13,989.03 ! $47,599.84 $7,95090 $8,927.43 $1,789.25 $11,651.66 $88,329.60 I MARAVISTA CT 65 055-183-13 Medium 0.500- 10_0_0 1.0�00� 1.000 $27,97806 _ $47,599-.-84 -,$7,950.90 1 $8,92743 $2,1023 $13,728.90 -4-. $10_4,�07.66.8_9_ 679 HILARY DR 66 055-182-11 Medium 0.500 1 1.000 i 1.000 E 1.000 $27,97806 $47,599.84 $7,95090 $8,927.43 $2,10823 $13,72890 $104,076.89 680 HILARY DR 67 055-182-12 Medium 0.500 1 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $704,076.89 682 HILARY DR 68 ! 055-182-13 Medium 0.500 1.000 1.000 ° L000 $27,978.06 ': $47,599.84 $7,950.90 i $8,927.43 $2,108.23 $13,728.90 $104 076.99 684 HILARY DR a 69 055-18214 Medium 0.500 1 1000 1.000 1.000 $27978.06 $47,599.84 $7,95090 ;z $8,927.4' $2,10823 $1',7_890 $104,076.89 . _._._ 686 HILARY DR 70 055-182-15 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 ( $8,927.43 $2,108.23 $13,728.90 $104,076.89 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period. A-2 ii Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017.1 (Hawthorne Undergrounding District) Engineer's Report Appendix A Assessor's Remove View Aesthetics `: Safety $ Reliability Allocation of Construction and Incidental Cost Remove View { Less Estimated Balance to Asmt Parcel No. Obstructions; Benefit Benefit Benefit Remove View i Aesthetics Reliability Obstrcutions Safety Benefit Contributions Financing Cost Assessment Property Address No. APN Factor Factor Factor Factor Obstructions Benefit Benefit 688 HILARYDR 71 055-182-16 Medium 0.500 �_ 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,92743 $2,108.23 $13,728.90_ $104,076.89 690 HILARYDR 72 055-212-01 Medium 0.500 j 1.000 i 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $704,076.89 692 HILARY DR 73 055-212-02 Medium 0.500 ? 1.000 _ 1.000 1.000 $27,978_06_ $47,599_84 $7,950.90 _ $8,927.43 $2,108.23 $13,728.90 $704,076.89 694 HILARY DR 74 055-212-03 Medium 0.500 ! 1.000 ( 1.000 j 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 _ ---------------------------------- -i------------------------------------ ------------------------------ --- --------------------i-------------------'------------------ ---------- - -- - --- --?- - ---- ----- ----- - ---- - --------------- 696 ------ -- 696HILARYDR 75 055-212-04 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 - $8,927.43 $2,108.23 $13,728.90 $104,076.89 3ROCK HILL RD 76 055-212-05 Medium 0.500 { 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $704,076.89 699 HAWTHORNS DR 77 055-212-06 Medium 0.500 1.000 3 1.000 L000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 697 HAWTHORNS DR 78 055-212-07 Medium 0.500 i 1.000 j 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 - - 695 HAWTHORNE DR --� 79 055-212-08 Medium 0.500 1.000 i 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,92743 $2,108.23 $13,728.90 $704,076.89 -----9-- 693 HAWTHORNE DR i 80 055-212-09 .^Medium ^0.500 i 1.000r 1.000 1.000 $27,978.06 v�$47,599.84 $7,950.90 $8,927.43`T $2,108.23 $13,728.90 Y$104,076.89 691 HAWTHORNE DR 81 055-212-10 Medium 0.500 1.000 i` 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,92743 $2,108.2 $13,728.90 $104,076.89 _ 689 HAWTHORN'S DR _! 82^�055-191-01 High 1.000 1.000 s 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 T$8,927.43 $2,746.20 $17,883.38 $135,571.46 687 HAWTHORNS DR 83 055-191-02 High 1.000 1.000 1.000 1.000 $55,956.12 $47,599.84 ! $7,950.90 $8,927.43 $2,746.20 $17,88338 $135,571.46 685 HAWTHORNS DR84 055-191-03 High 1.000 1.000 i 1.000 1.000 $55,956.12 $47,599.84 ! $7,950.90 - $8,927.43 $2,746.20- $17,88338 $135,571.46 683 HAWTHORNE DR i 85 055-191-04 Medium 0.500 1.000 1.000 ? 1.000 $27,978.06 $47,599.84 s $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 -i 681 HAWTHORNE DR �86 055-191-05 Medium 0.500 1.000 'i 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,92743 $2,108.23 $13,728.90 $104,076.89 9 679 HAWTHORNS DR 87 055-191-06 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 677 HAWTHORNE DR 88 055-191-07 Medium 0500 1.000 1.000 1.000 $27,978.06 $47,599.84 ;f $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 675 HAWTHORNE DR ^89 055-191-08 High 1.000 1.000 F 1.000 ? 1.000 $55,956.12 $47,599.84 $7,950.90 $8,92743 $2,746.20 $17,883.38 $735,571.46 673 HAWTHORNE DR� 90 055-191-09 High 1.000 1.000 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 $8,92743 $2,746.20 $17,88338 $135_571_46 671 HAWTHORNE DR 91 055-191-10 Medium 0.500 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,95090 $8,9274 $2,10823 $13728.90 _ $]04,07689 ___...... _.-- _.-_...- -- 669 HAWTHORNE DR 92 055-191-11 High 1.000 i 1.000 i 1.000 1.000 $55,956.12 $47,599.84 $7,950.90 $8,92243 $2,746.20 $17,883.38 $135_571.46 668 HAWTHORNE DR 93 055-191-24 Medium 0.500 1 1000 1.000 1000 $27,97806 $47,59984 $7,95090 $8,92743 $2,10823 $13,728.90 $]04076.89 _' ------------.4,4,4, 670 HAWTHORNE DR mm T94 055-191-13 Medium 0.500 i 1.000 's 1.000 i�1.000 $27,978.06 $47,599.84 $7,950.90 _..__$8,927.43 $2,108,23 -$13,728 90 $104,076.89 672 HAWTHORNE DR 95 055-191-14 Medium 0.500 1.000 y 1000 1 1.000 $27,97806 L $47,599.84 $7,950 90 $8,927.43 $2,108 23 $13,728.90 $10407689 _4,4,.4,4,_-_..__.------------- _ _..._. _ _ 674 HAWTHORNE DR 96 055-191-15 Medium 0.500 ' 1 000 1000 1,000 $27,978.06 $47,599.84 $7,950.90 $9,927.43 $2,108.23 $13,72890 $104,076 89 _ 676 HAWTHORNE DR x-97' 055-191-16 Low A 0.250 1.000 { 1.000 1.000 $13,989.03 $47,599.84 ! $7,950.90 _ $8,927.43 $1,789.25 � $11,651.66r� $g832_9.60 678 HAWTHORNS DR �98 055-191-17 'Low 0.250 1.000 EJ 1.000 1.000 $13,989.03 $47,599.84 $7,950.90 $8,927.43 $1,789.25 $11,651.66 $gg,329.60 _.._.- ___ ------------ ---- -_- - ---_-_ __----_. - 680 HAWTHORNE DR 99 055-191-18 Medium 0 500 1.000 1.000 1.000 $27,978.06 �_ $47,599.84 1 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104`076.89 682 HAWTHORNE DR 100 055-191-19 Medium 0.500 1 000 1 000 1 1.000 $27,978 06 $47,599 84 - $7,950 90 p $8,927 43 $2,108 23 $13,728 90T $104,076.89 __ .__E-_�_�._____,_.-_,..__.._-_._._._.___.__.__ ._--_._ 4,4,.4,.4, .-.. .4,..4,.4,.4, .. .. ---._ _ _ -_ 684 HAWTHORNE DR � [ 101 055-191-20 Medium 0.500 1.000 1.000 j 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 _$104,_076.89 _686 HAWTHORNE DR j 102 055-191-21 Medium 0.500 1.000 ? 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 - $8,92743 $2,108.23 $13,728.90 $104,076.89 -------- -- .___._._,____�_.,._.___-__;��_��..z_------ 688 HAWTHORNS DR 103 055-191-22 Medium 0.500 1 1.000 1.000 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 _$104,076.89 690 HAWTHORNE DR 1 104 055-191-23 Medium 0.500 i 1.0o0 1 000 ? 1000 $27,978.06 $47,599.84 $7,950 90 $8,927 43 $2,108 23 $13,728.90 __a __ _-_ __ _ __ _ $104,076.89 4,4,._4,4,4,4,__.__.-4,4,4,.4,_.__.__.___._ _K.. _. _-_u __-_._._ ___._-4,.4,4,4, �..__.-_. ____�.__.___ ___ _ 4,4,4,.4,_ 4,4,4,4, __._._..___ ___4,0 76__---- 692 ._692 HAWTHORNE DR 105 055-213-01 Medium 0.500 1.000 1.000 ; 1.000 $27,978.06 $47,599.84 $7,95090 $8,927.43 $2,108.23 $13,728.90 $104,076.89 694HAWTHORNEDR 106 055-213-02 Medium 0.500 1.000 [ 1.000 i 1.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90` $104,076.89 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period A-3 3 Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Appendix A Assessor's Remove View Aesthetics Safety i Reliability Allocation of Construction and Incidental Cost Remove View Less Estimated Balance to Asmt Parcel No. Obstrcntions Obstructions; Benefit Benefit Benefit Remove View ? Aesthetics Safety Benefit i Reliability Contributions Financing Cost Assessment Property Address No. APN Factor ! Factor Factor Factor Obstructions i Benefit Benefit 696 HAWTHORNE DR 107 055-213-03 Medium 0.500 1.000 1.0001.000 $27,978.06 $47,599.84 $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 i 698 HAWTHORNE DR 108055-213-04 Medium 0.500 1.000 1.000 1.000 $27,978.06 j $47,599.84 i $7,950.90 $8,927.43 $2,108.23 $13,728.90 $104,076.89 700 TIBURON BLVD 109 055-201-36 High _ _3.925__0.000 -s- 3.925 3.000 _$219,627.76 i $0.00 ! $31,207.27_;_ $26,782._1_ $6,330.37 $41,223.62_ $312,510_59_ 8 PALMERCT 110 055-201-14 Low 0.250 0.500 0.500 0.500 $13,989.03 i $23,799.92 $3,975.45 i $4,463.71 $1,054.12 $6,864.45 $52038.44 4 PALMER CT 111 z 055-201-35 Low 0.250 1.000 i 1.000 1 1.000 $13,989.03 $47,599.84 $7,950.90 t $8,92743 $1,789.25 $11,651.66 $88,329.60 2 PALMER CT 112055-201-34 Low 0.250 ? 0.500 0.500 < 1.000 $13,989.03 E $23,799.92 $3,97545 $8,927.43 $1,155.90 $7,527.27 $57,063_20 9 PALMER CT_ 113 T 055-201-09 _Low _ 0.250 0.500 0.500 0.500 _ _ $13,989.03 _$23,799.92 $3,97545_ $4,463.71 _$1,054.12 $6,864.45 _ $52,038.44_ 7PALMER CT '; 114 �- 055-201-33 Low !0.250 0.500 i 0.500 1 0.500 $13,989.03 ( $23,799.92 _ $3,975.45 $4,463.71 $1,054.12 $6,864.45 $52,038.44 5 PALMER CT 115A* 055-201-31 Low 0.250 0.500 0.500 i 0.500 $13,989.0 $23,799.92 $3,975.45 $4,463.71 $1,054.12 $6,864.45 $52,038.44 5 PALMER CT 115B * i 055-201-32 None 0.000 i 0.000 0.000 0.000 S0.00 = $0.00 $0 00 $0.00 $0.00 $0.00 .. __._ -_._---. -.__..__; ._ - - - -- - _ . .. L-. --- -- $0,00- ------ 3 PALMER CT I 116 055 201 01 Medium 0 500 i 1.000 1 000 1 000 $27 978 06 _$47 599.84 $7 950 90 $8,927.43 $2,108.23 $13,728.90 $104,076 89 10 SOMMERS CT117A 055-201-02 None 0.000 0.500 i 0.500 1 0.500 $0.00 $23,799.92 $3,975.45 $4,463.71 _$735.13 $4,787.21 $36,291.15 i 's 00 0 00 10 SOMMERS CT 1171 055-201-25 None_ _0_000 0 000 0.000 0 000 $0 00 i $0 00 $0 00 $0 00 $0 $ _ _ $0.00 _,1._._____._. . _ _ ._. i.-____.. _-_ - -- 660 TIBURON BLVD 118 i 055-171-12 None 0,000 0.500 s 0,500 1000 $0.00 $23,799.92 $3,975A5 $8 927.4 $836 92 $5,450.03 .t_.__....._. _._. .___...._.._....._,_.,.._.:-�____ _ .__�__ ___._�.__ __ __ _ __ __ _ _ _ _ _ $41,31591 654 TIBURON BLVD 119 055-171-11 None 0.000 t 1.000 1A00� 1.000 MOO $47,599.84$47,599.84 j $7,950.90 $8,927.43 $1,470.26 $9,574.41 $72,582.32 650TIBURONBLVD _ 120 i 055-171-13 None 0.000 0.500 0.500 1.000 '$O.OOm�$23,799.92 ? $3,975.45 $8,927.43 $836.92 $5,450.03 $41,315.91 Totals: 129 Parcels 57.675 113.000 135.300 j 120.500 $3,227,269.03 1$5,378,781.72 i $1,075,756.34 [$1,075,755.33 $474,177.00 $1,562,619.84 $11,846,005.27 Note:The estimated financing cost represents the approximate reduction in the assessment if the assessment is paid in full during the 30 day cash collection period A-4 Harris &Associates Town of Tiburon February 1,2018 Assessment District No.2017-1 (Hawthorne Undergrounding District) Engineer's Report Appendix B Appendix B Assessment Diagram 7 F-I 1,FM K THE-FFXE OF THE TO.11 CLEItK.TOAN c F IM:r�.- THIS, CF—23V, M.^J2M to THE -F —1 CF THS OF 2CIII, rM El 19 TCW� El -Z cF —-----2A�wmsvpT,4��L&En,R-T,-E T-wN�c WIL ON TfEPl=, PIRCELS 11—5 DK—, sqR�SE�Dir"S LEAV THE—04Y OF— THE-�E-ISIIEIT EPET\ E]I E] Ml—40 THE A&��-,S.ENT RO�-AEE RS=Rrlr,11 THE X OFFICE C THE TV"EHGMEE31, S THE Of OF 7W TOW,OF MR4�.I�11 THE—DI _TFEETS�F 2,17. ,EIICE t;uI�E I ItE,�IIESIIlli T POLL�CCOROEO M THE�FME CF THE TO-EN NEER M� El El Ej!—E��]) ElEl IHE EXAZT AVV�YT OF E�H 4,�S�E�T LEWD AG��Sr � i, EACH ,F L—�SHOWN TM 15SUISMEIT Ej El 7 7" 7 El El El El I El r�jwl,C�N El ----- F ------- El 4 �5 GAY QF —7, THE OF —--------- 0 11 aOOK---, OF IF E'¢t51E5 AT P- -CIqTY RE' OF THE 1%ME OMCE IF TME aF A.1.:TATE OF MUKI�RlEc.. El, CN.MT,OF 1. 1 X PRCPO� OF Al HAVnIOME TEFMACE quo TOM OF TMUWK CMMrV OF MqK STATE OF CALSKSM LVAM39k NOTES, GRAPE= SCALE 0 0 AS,SE- EST OGT-IT EG IEkEEY A TO THE r4a=1 OF�. IHJ DffCE THE ESSO4 OF Herrb & Auofttn RIkCEL UIE TH -AVY Of�AN FOR A DET4LM-EESPI=Ml OF THE IPIES 41r,',VENSMS^�F.1 ElSHOWN MP.M.--'7;ML WN��i roll—CM-3 THE UNM 1w �C,341-a,'IrS OF SLCH PARCELS. jUNE 22,2317 B-1 Harris &Associates Stradling, Yocca, Carlson&Rauth Draft of 1/31/18 RESOLUTION NO. RESOLUTION OF TOWN COUNCIL OF THE TOWN OF TIBURON DECLARING THE ABANDONMENT OF PROCEEDINGS FOR TOWN OF TIBURON ASSESSMENT DISTRICT NO. 2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT) WHEREAS, this Town Council has previously adopted Resolution No. 01-2017 (the "Resolution of Intention") and initiated proceedings for the acquisition of certain public works of improvement to underground utilities as described in the Resolution of Intention (the "Improvements"), in a special assessment district designated as "Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District)" (hereinafter referred to as the "Assessment District") pursuant to the terms and provisions of the "Municipal Improvement Act of 1913", being Division 12 of the Streets and Highways Code of the State of California (the "Act"), Article XIIID of the Constitution of the State of California ("Article XIIID"), and the Proposition 218 Omnibus Implementation Act (commencing with Section 53750 of the Government Code) (the "Implementation Act") (the Act, Article XIIID, and the Implementation Act are referred to herein collectively as the "Assessment Law"); and WHEREAS, this Town Council on November 29, 2017 adopted Resolution No. 35-2017 which preliminarily approved a report prepared under and pursuant to the Act and, in particular, Section 10204 of the California Streets and Highways Code (the "Engineer's Report") and fixed February 7, 2018 at the hour of 6:00 p.m. at the regular meeting place of the Town Council, Town Hall, 1505 Tiburon Boulevard, Tiburon, California 94920, as the time and place of hearing protests and objections to the Assessment District as proposed, including the Improvements and assessments included in the Engineer's Report, and to receive and count the ballots for and against the proposed assessments to be levied; and WHEREAS, the Town Clerk caused notice to be given of the adoption of the Resolution of Intention, the filing of the Engineer's Report and the time and place and purpose of the February 7, 2018 public hearing, all as required by the Assessment Law; and WHEREAS,this Town Council has received all ballots filed with the Town Clerk prior to the conclusion of the hearing the Town Clerk has counted all ballots for and against the formation of the Assessment District as provided in Article XIIID; WHEREAS, the Town Clerk has conducted the ballot tabulation and has advised this Town Council that a majority of the ballots received are in opposition to the assessment. NOW, THEREFORE, the Town Council of the Town of Tiburon does hereby find, order and resolve as follows: SECTION 1. The above recitals, and each of them, are true and correct. SECTION 2. The February 7, 2018 public hearing has been duly held in accordance with the requirements of the Assessment Law, and each and every step in the proceedings prior to and including the hearing has been duly and regularly taken. EXHIBIT NO. SECTION 3. This Town Council finds and determines based upon a report from the Town Clerk, who conducted the ballot tabulation, that a majority of the ballots received and tabulated as described herein are in opposition to the assessment. In tabulating the ballots, the ballots were weighted according to the proportional financial obligation of the affected property. SECTION 4. Given the majority protest against the assessment, the proceedings had and taken under and pursuant to the Assessment Law for the work and Improvements proposed by the Resolution of Intention in the Assessment District are hereby ordered abandoned. SECTION 5. The Town Clerk shall immediately cause the recordation of a certified copy of this Resolution of Abandonment with the County Recorder. The certificate attached to this Resolution shall include a reference to the date of the adoption of this Resolution, the date of the original Resolution of Intention, and the date the map of the Assessment District was previously filed with the County Recorder. SECTION 6. This Resolution shall take effect immediately upon its passage. SECTION 7. The Town Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED, and ADOPTED on February 7, 2018. JIM FRASER, Mayor ATTEST: LEA STEFANI, Town Clerk STATE OF CALIFORNIA COUNTY OF MARIN TOWN OF TIBURON The undersigned CERTIFIES as follows: 1. During all of the times herein mentioned, the undersigned was, and now is, the duly qualified and acting Town Clerk of the Town of Tiburon, California. 2. The attached Resolution abandoning proceedings for the construction of certain improvements to underground utilities in the proposed Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District)was duly adopted on February 7, 2018. 3. Reference is hereby made to the Resolution of Intention, Resolution No. 01-2017, adopted on January 4, 2017 and the Resolution Preliminarily Approving the Assessment Engineer's Report, Resolution No. 35-2017, adopted on November 29, 2017 for a further and complete description of the works of improvement and assessments proposed for the Assessment District. 4. A map of the proposed boundaries of the Assessment District was filed in the Office of the County Recorder of the County of Marin on December 8, 2017 in Assessment District Maps Book 2017, Page 88. EXECUTED this day of , 2018. TOWN CLERK Stradling, Yocca, Carlson &Rauth Draft of 1/31/18 RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON MAKING DETERMINATIONS, CONFIRMING ASSESSMENTS AND PROCEEDINGS AND DESIGNATING THE SUPERINTENDENT OF STREETS TO COLLECT AND RECEIVE ASSESSMENTS AND TO ESTABLISH A SPECIAL FUND AND AUTHORIZING OTHER ACTIONS RELATED TO TOWN OF TIBURON ASSESSMENT DISTRICT NO. 2017-1 (HAWTHORNE UNDERGROUNDING DISTRICT) WHEREAS, this Town Council has heretofore adopted Resolution No. 01-2017 (the "Resolution of Intention") declaring its intention to order the construction of certain improvements to underground utilities as described in the Resolution of Intention (the "Improvements") and to form the Town of Tiburon Assessment District No. 2017-1 (Hawthorne Undergrounding District) (the "Assessment District") under the provisions of the Municipal Improvement Act of 1913 (Division 12 of the California Streets and Highways Code, "the Act"); and WHEREAS, this Town Council on November 29, 2017 adopted Resolution No. 35-2017 which preliminarily approved a report prepared under and pursuant to the Act and, in particular, Section 10204 of the California Streets and Highways Code (the "Engineer's Report") and fixed February 7, 2018 at the hour of 6:00 p.m. at the regular meeting place of the Town Council, Town Hall, 1505 Tiburon Boulevard, Tiburon, California 94920, as the time and place of hearing protests and objections to the Assessment District as proposed, including the Improvements and assessments included in the Engineer's Report, and to receive and count the ballots for and against the proposed assessments to be levied; and WHEREAS, the Town Clerk has caused notice to be given of the passage of the Resolution of Intention, the filing of the Engineer's Report and the time and place and purpose of the February 7, 2018 public hearing, all as required by the Act and by Section 53753(c) of the California Government Code and Article XIIID, Section 4 of the California Constitution ("Article XIIID"); and WHEREAS, a final Engineer's Report (the "Final Report") has been prepared setting forth the Improvements to be acquired and constructed, and the Final Report has been filed with the Town Council and has been available for review by the property owners within the proposed Assessment District; and WHEREAS, at the time and place stated in the notice of the public hearing, a hearing was duly held by this Town Council and, during the course of the hearing, the Final Report was duly presented and considered, all written protests and objections received, if any, were duly presented, read, heard and considered and all persons appearing at the hearing and desiring to be heard in the matter of the Final Report were heard, and a full, fair and complete hearing has been conducted; and WHEREAS this Town Council has received all ballots filed with the Town Clerk prior to the conclusion of the hearing, and the Town Clerk has counted all ballots for and against the proposed levy of the assessments and the formation of the Assessment District as provided in Article XIIID; and EXHIBIT NO. WHEREAS, this Town Council has considered the assessments proposed in the Final Report and the evidence presented at said hearing; and WHEREAS, under the provisions of Section 10424 of the California Streets and Highways Code, funds collected by the Public Works Director/Town Engineer acting as the Superintendent of Streets (the "Superintendent of Streets") pursuant to an assessment under the Municipal Improvement Act of 1913 are required to be placed in a special improvement fund designated by the name of the assessment proceeding; NOW, THEREFORE, the Town Council of the Town of Tiburon does hereby find, order and resolve as follows: SECTION 1. The above recitals, and each of them, are true and correct. SECTION 2. The February 7, 2018 public hearing has been duly held in accordance with the requirements of Article XIIID, the Act and Government Code Section 53753, and each and every step in the proceedings prior to and including the hearing has been duly and regularly taken. This Town Council is satisfied with the correctness of the Final Report, including the assessments and diagram and the maximum annual assessment for administrative expenses, the proceedings and all matters relating thereto and adopts each of the findings, determinations and conclusions stated therein as a basis for confirming the assessments. SECTION 3. All of the property specially benefitted by the Improvements has been included in the Assessment District. The property within the Assessment District to be assessed as shown in the Final Report will be specially benefited by the Improvements over and above the benefits conferred on the public at large, no parcel has been assessed in an amount that exceeds its proportionate share of the special benefit conferred on such parcel by the Improvements and no general benefit from the Improvements has been included in the amount assessed. SECTION 4. The Town Council overrules and denies any and all protests, objections and appeals made in regard to these proceedings; and it finds and determines that based the ballots received and tabulated as described herein, there is not a majority protest against the assessments. In tabulating the ballots, in accordance with the requirements of Article XIIID, the ballots were weighted according to the proportional financial obligation of the affected property. SECTION 5. The amount of the assessments shown in the Final Report and the proposed maximum annual assessment per parcel for administrative expenses shown are confirmed and are fixed in said amounts. SECTION 6. The amounts to be assessed against the individual parcels shown on the assessment diagram contained in the Final Report are hereby approved and confirmed; and the Town Clerk is authorized and directed to endorse the fact and date of such approval on the Final Report. SECTION 7. The assessment diagram and assessment is to be placed on file in the office of the Superintendent of Streets, and the Town Clerk is authorized and directed to record, or cause to be recorded, the assessment diagram and assessment in the office of the County Recorder of the County of Marin as required by Sections 3114, 10401 and 10402 of the California Streets and Highways Code; and the Town Clerk shall record, or cause to be recorded, a Notice of Assessment as required by Section 3114 of said Code. Section 8. The Superintendent of Streets is authorized and directed to give notice of the recordation of the assessment, as provided in Section 10404 of the California Streets and Highways Code. In accordance with Section 5896.16 of the California Streets and Highways Code, the Superintendent of Streets shall provide notice to all assessed parcels that the individual service connections to each parcel shall be completed within 120 following the completion of the Improvements and that a failure to do so could result in a disconnection of service. SECTION 9. The Superintendent of Streets is designated to receive the assessments paid during An initial 30-day cash payment period which shall commence on the date of filing the assessment diagram with the Superintendent of Streets. The Superintendent of Streets is authorized and directed to provide notice to the owners of all parcels with unpaid assessments of a second 30- day cash payment period which will begin at least 30 days prior to the date of execution by the Town of a purchase contract for the bonds to be secured by the unpaid assessments. SECTION 10. The Superintendent of Streets is authorized and directed to proceed with the final design of the Improvements, to prepare for approval by the Town Council any agreement required pursuant to Section 10110 of the California Streets and Highways Code and to return to the Town Council to consider further actions with respect to the construction and acquisition of the Improvements. SECTION 11. This Resolution shall take effect immediately upon its adoption. SECTION 12. The Town Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED, and ADOPTED on February 7, 2018. JIM FRASER, Mayor ATTEST: LEA STEFANI, Town Clerk ccl- TOWN COUNCIL SPECIAL MEETING DRAFT MINUTES CALL TO ORDER �., Mayor Fraser called the specialmeeting of the Tiburon Town Council to order at 7:00 p.m. on Wednesday, January 10, 2018 iI'own Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Thier ABSENT: COUNCILMEMBERS: One Vacant Seat PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock,Town Clerk Stefani ORAL COMMUNICATIONS There were none. INTERVIEWS FOR VACANCIES ON TOWN COUNCIL (Tiburon Town Council—One vacancy for interim appointment) Mayor Fraser gave a brief outline of the interview format for each of the three candidates being interviewed this evening. The following individuals interviewed before the Town Council: • Heydar"Tony" Pourian • Jon Welner • Jack Ryan ACTION ITEMS AI-1. Town Council Ad Hoc Sub Committee Appointment - Create ad hoc committee for Town Manager Performance Review, and consider appointment of councilmembers to committee (Mayor Fraser) The Mayor waived the staff report, and said he would like to serve on the committee with Councilmember Fredericks. Town Council Minutes#01-2018 DRAFT January 10, 2018 Page I MOTION: To create a Town Manager Performance Evaluation ad hoc subcommittee and appoint Mayor Fraser and Councilmember Fredericks to the ad hoc subcommittee. Moved: Thier, seconded by Kulik VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: One Vacant Seat ADJOURNMENT—to special meeting SPECIAL MEETING Mayor Fraser called the special meeting of the Tiburon Town Council to order at 8:10 p.m. on Wednesday, January 10, 2018 in Town Council Chambers, 1505 Tiburon Boulevard, Tiburon, California. CALL TO ORDER PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Thier ABSENT: COUNCILMEMBERS: One Vacant Seat PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock CLOSED SESSION 1) Conference with Legal Counsel—Existin14 Litigation (Government Code Section 54956.9 (d)(1)) King v. Town of Tiburon Marin County Superior Court Case No. CIV 17-01974 ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION, IF ANY Mayor Fraser said no action had been taken in closed session. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 8:45 p.m. JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Town Council Minutes#01-2018 DRAFT January 10, 2018 Page 2 TOWN COUNCIL SPECIAL & REGULAR MEETING DRAFT MINUTES SPECIAL MEETING—7:00 P.M. On January 17, 2018 'he Council held a special meeting as follows: (CALL TO ORDER PRESENT: Councilmember Fredericks, Vice Mayor Kulik, Mayor Fraser ABSENT: Councilmember Thier INTERVIEWS FOR VACANIES ON TOWN COUNCIL (Town Council—One Vacancy for Tiburon appointee) • Erica Mesker ADJOURNMENT—to regular meeting REGULAR MEETING—7:30 P.M. Mayor Fraser called the regular meeting of the Tiburon Town Council to order at 7:30 p.m. on Wednesday, January 17, 2018, in Town Council Chambers, 1505 Tiburon Boulevard,Tiburon, California. ROLL CALL PRESENT: COUNCILMEMBERS: Fraser, Fredericks, Kulik, Thier ABSENT: COUNCILMEMBERS: One Vacant Seat PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Public Works/Town Engineer Barnes, Director of Community Development Anderson, Director of Administrative Services Bigall, Management Analyst Creekmore,Associate Engineer Lashkevich, Town Clerk Stefani ORAL COMMUNICATIONS There were none. CONSENT CALENDAR Town Council Minutes #02-2017 DRAFT January 17, 2018 Page I CC-1. Town Council Minutes—Adopt minutes of November 15,2017 regular meeting(Town Clerk Stefani) CC-2. Town Council Minutes—Adopt minutes of November 29,2017 special meeting(Town Clerk Stefani) CC-3. Town Council Minutes—Adopt minutes of December 6, 2017 regular meeting(Town Clerk Stefani) CC-4. Town Council Minutes—Adopt minutes of December 7, 2017 special meeting(Town Clerk Stefani) CC-5. Vacancies on Town Boards, Commissions and Committees — Announce pending vacancies for 2018 (Town Clerk Stefani) CC-6. Annual Development Fee Report—Receive annual report on the status of the Town's Development Impact Fees pursuant to the California Government Code (Community Development Department) CC-7. Investment Summary—Adopt investment summary for month ending November 30, 2017 (Director of Administrative Services Bigall) CC-8. Investment Summary—Adopt investment summary for month ending December 31, 2017 (Director of Administrative Services Bigall) CC-9. Tiburon Tourism Business Improvement District—Adopt resolution of intention to levy assessments (Town Manager Chanis) CC-10. Pooled Liability Assurance Network (PLAN) — Adopt resolution approving and authorizing the execution of the PLAN Joint Exercise of Powers Agreement(Director of Administrative Services Bigall) CC-11. Ferry Dock Pile Repair Design Proposal—Authorize Town Manager to award contract to Moffatt and Nichol and approve a budget amendment in amount of $43,000 (Department of Public Works) CC-12. Budget Amendment—Approve budget amendment in amount of$30,000 for Town staff succession planning and extended leave (Department of Administrative Services) CC-13. Beach Road Drainage Project—Approve task order to GHD Inc. for project pre-design study and authorize use of funds from Storm Drain Rehabilitation Project(Department of Public Works) Town Council Minutes#02-2017 DRAFT January 17, 2018 Page 2 Vice Mayor Kulik inquired about the decrease in investment balance in the month of November. Director of Administrative Services Bigall said the Town experiences an annual dry period due to the regular revenue cycle, and must draw from investments during this period. Councilmember Fredericks requested to remove Item No. CC-3 (Draft Minutes)and Mayor Fraser requested to remove Item No. CC-10 (Pooled Liability Assurance Network) from the Consent Calendar for discussion. MOTION: To adopt Consent Calendar Items 1-2, 4-9, and 11-13 as written. Moved: Thier, seconded by Fredericks VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: One Vacant Seat CC-3. Town Council Minutes—Adopt minutes of December 6,2017 regular meeting(Town Clerk Stefani) Councilmember Fredericks made a change to the first paragraph of the Town Council Reports on page 2 to read: "...asked to support a federal amendment to the federal budget with regard to preserving state and local tax deductibility from income tax returns." CC-10. Pooled Liability Assurance Network (PLAN) — Adopt resolution approving and authorizing the execution of the PLAN Joint Exercise of Powers Agreement(Director of Administrative Services Bigall) Mayor Fraser asked for further explanation about this change,and wondered if other Marin County jurisdictions were doing the same. Director of Administrative Services Bigall said the Town has participated in the Association of Bay Area Governments Pool Liability Assurance Network(ABAG PLAN)since inception,but as a result of the recent merger of ABAG and the Metropolitan Transportation Commission,the ABAG PLAN was also consolidated into MTC. She said the ABAG PLAN Board of Directors searched for cost- savings methods to avoid the overhead charges that will be charged due to this consolidation. She said Bickmore Risk Services presented a proposal that will save member agencies $3 million over the next five years. She added that it is correct that only two Marin County municipalities are involved at this time,but explained it is a normal practice to `shop around' insurance providers every few years, or if an agency has a negative risk experience. Mayor Fraser asked for further confirmation that this change will be advantageous to the Town. Director Bigall confirmed this point, and said the Town receives the best rates through this plan compared to other quotes received, and the Town will achieve savings with this option over the current structure. Town Council Minutes#02-2017 DRAFT January 17, 2018 Page 3 Vice Mayor Kulik asked if the list of member entities provided to the Council were all current ABAG PLAN members.Director Bigall confirmed,and said many of them have already adopted the documents necessary to join the new JPA. She said any that have not yet done so likely will soon. MOTION: To adopt Consent Calendar Items 3 & 10, as amended. Moved: Fredericks, seconded by Kulik VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: One Vacant Seat ACTION ITEMS AI-1. Vacancy on Town Council—Consider making interim appointment to fill one vacancy on the Town Council (Office of the Town Manager) Town Clerk Stefani said in the event of a Town Councilmember resignation,the Government Code requires the Council to either make an appointment or call a special election within 60 days of the effective vacancy date. She said the Council had previously stated its intention to fill the vacancy by appointment,and the person appointed will serve for the remainder of Councilmember O'Donnell's term—until the general election in November. She said the Council had interviewed four candidates for this position: Heydar"Tony"Pourian,Jon Welner, Jack Ryan and Erica Mesker. She recommended the Council consider making an appointment tonight. Mayor Fraser opened the floor for public comment. There was none. Councilmember Fredericks said the community was fortunate to have several great applicants. Fredericks believed broad experience,particularly in land use,was very important for this position, as well as the willingness to run in the upcoming election to maintain the seat. She nominated Jon Welner for the appointment. Vice Mayor Kulik believed this to be a particularly significant appointment, given the fact that the individual appointed will sit on the Council for nearly a year and the near-term issues approaching the Council. He spoke to the attributes of each individual candidate, and said all had excellent skillsets.He believed Jon Welner to be uniquely qualified for the position,and said he would support the nomination. Councilmember Thier thanked the applicants,and agreed that all were well-qualified for the position. She stated her intention to abstain from the vote because she was unable to take part in the interview of one of the candidates. Mayor Fraser thanked the applicants as well.He said each brought forward unique skills,passion and energy,and he hoped those individuals not appointed would continue pursuing Town service.Fraser agreed that experience with both land use, and experience on the Planning Commission, were Town Council Minutes#02-2017 DRAFT January17, 2018 Page 4 particularly valuable skillsets for the Council. He said he would support the nomination for Jon Welner. MOTION: To appoint Jon Welner to an interim position on the Tiburon Town Council,to serve until the date of the general election on November 6, 2018. Moved: Fredericks, seconded by Kulik VOTE: AYES: Fraser, Fredericks, Kulik ABSTAIN: Thier ABSENT: One Vacant Seat AI-2. Romberg Center Shoreline Restoration Project—Consider encroachment permit and proposal from Romberg Tiburon Center for Environmental Studies to install eucalyptus branch arbors along Blackie's Pasture shoreline(Department of Public Works/Office of the Town Manager) Associate Engineer Lashkevich gave a brief summary of the proposal from the Romberg Tiburon Center for Environmental Studies to install approximately 30 experimental eucalyptus branch arbors along the Blackie's Pasture shoreline to train the vegetation to grow taller and act as a high-tide refuge for wildlife species. Lashkevich said this project had been unanimously supported by the Parks, Open Space and Trails Commission,and he introduced Dr. Katharyn Boyer to speak further on the project. Dr. Katharyn Boyer spoke about the impacts of sea level rise on local shorelines, and said the resulting flooded shorelines could be well-observed in Marin County.She said shoreline habitats are suffering because the wildlife that live there need a sanctuary away from the high tides,and they rely strongly on high vegetation canopies, some of which are already not high enough. Dr.Boyer said tonight's proposal is to add eucalyptus branches to the shoreline of Blackie's Pasture to simulate debris in marshes to give marsh plants something to grow up and over. She said this will provide a higher plant canopy for wildlife refuge. She said this project would be monitored quarterly over the next two years in association with the Richardson Bay Audubon Society and youth leaders to teach them about sea level rise and climate change. Councilmember Fredericks asked if the plants and arbors would be creating a new habitat for the wildlife. Dr.Boyer said it could function as a habitat,but would mostly serve as a place to get out of the water when the tide is too high. Councilmember Thier asked if there was any chance the eucalyptus branches could sprout.Dr.Boyer said they would not. Mayor Fraser and Vice Mayor Kulik expressed concern about the height of the proposed arbors.Dr. Boyer said the arbors would be of a modest height, and will not be a visual impairment to the view. Town Council Minutes#02-2017 DRAFT January 17, 2018 Page 5 She added that the height of the plants will naturally vary, but confirmed it would depend on the height of the arbor. Mayor Fraser opened the floor for public comment. There was none. MOTION: To approve the proposal and direct staff to approve an encroachment permit authorizing the Romberg Center to perform the proposed work. Moved: Thier, seconded by Fredericks VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: One Vacant Seat AI-3. Lyford-Ned's Way Undergrounding — Receive staff update on Rule 20A Undergrounding Project,consider additional fund allocation toward project and consider authorizing Town Manager to negotiate for further Rule 20A credits (Department of Public Works/Office of the Town Manager) Director of Public Works/Town Engineer Barnes reminded the Council of previously set utility undergrounding priorities using the Town's Rule 20A funding.He said staff has been working with PG&E to underground the utilities between Lyford and Ned's Way since 2014 using those funds in compliance with those goals. Barnes said this project boundary includes a utility running through the property of a school,which would also need to be undergrounded. He said this significantly increased the estimated cost of the project, and because the project now exceeded the available Rule 20A credits the Town had available, PG&E could not accept the project. He said the Town worked with PG&E to develop a solution:to fund the project using Rule 20A and Rule 20B funding. As design progressed,the cost of the project was anticipated to rise again,and at this time, more Rule 20A credits are needed to complete the project. Barnes said it is possible the Town could acquire additional Rule 20A credits from another jurisdiction at an advantageous price.He said that given this possibility,there were several options to consider. He said the Town could a) continue with a combined Rule 20A/Rule 20B project and purchase the additional Rule 20A credits needed; or b)convert the Rule 20B funds into 20A credits and purchase the additional Rule 20A credits needed. He requested the Council consider allocating funds to a Rule 20A/Rule 20B project and consider authorizing the Town Manager to begin negotiating purchase of additional Rule 20A credits from other jurisdictions. Councilmember Fredericks asked about procedure for purchasing credits. Town Manager Chanis said it is difficult to find transactional history of the transfer of Rule 20A credits,but staff has been able to identify several municipalities that may be willing to negotiate with the Town for a transfer. He said the process only requires an agreement between the two entities. Town Council Minutes#02-2017 DRAFT January 17, 2018 Page 6 Fredericks asked for confirmation that a successful negotiation would be brought back to the Council for review. Chanis confirmed that staff would return to the Council with any proposal,and that staff will be trying to negotiate the best possible deal. Mayor Fraser expressed concern over the escalating cost estimates for this project over the last several years, and wondered if the additional funds requested were meant to cover a contingency. Town Manager Chanis and Director Barnes explained that the Council could defer the additional fund allocation toward this project until reviewing the credit transfer proposal, and clarified the differing dollar amounts requested depend on if the Council opts to continue the project as a Rule 20A/Rule 20B project or convert it into an entirely Rule 20A project. Mayor Fraser further expressed concern about the rising cost of this project,and believed the Council should set a standard for what would be an acceptable price to pay for the credits and the project,so as to not have an unexpected cost increase again and later be in a situation where it is too late to turn back with the project. The Town Manager said staff will return to the Council with any proposal received, and if that proposal is unpalatable, the Council can refuse the proposal and not go forward with the credit transfer.He said,however,at that point,the Town would still have"paid"for the project design with Rule 20A credits. Fredericks and Vice Mayor Kulik asked the staff to expand on the expenditure for design of the project. Director Barnes said that the nearly completed design would likely still be viable if the Council or a subsequent Council saw an opportunity to do the Rule 20A/20B project at a later date instead,when construction costs were better.Town Manager Chanis added that any"expenditure"on the design of this project is not necessarily Town money, but would be deducted from the Town's Rule 20A credit account. Councilmember Thier inquired about the length of time between estimates. Director Barnes confirmed 4 years had passed since the first estimate, at no design, and now the design is nearly completed. Councilmember Fredericks asked if the Town has made an expenditure on the design of the project, and wondered if credits will be lost if the Council opts to not go forward with the project. Town Manager Chanis explained that the design is nearly complete and PG&E has not yet made any deductions from the Town's Rule 20A account,but will.He said if the Council decides to go forward at reasonable time frame in the future instead,the design will likely be at least partially salvageable. Kulik suggested the Council only authorize the Town Manager to begin negotiations with other jurisdictions to acquire credits to get a better idea of what credits are available and potential costs. Chanis said this would not hinder getting the best rates, but it was important to not delay the additional Council consideration so as to not delay construction into another construction season. Town Council Minutes#02-2017 DRAFT January 17, 2018 Page 7 Kulik asked for a timeline on acquiring the credits. Chanis said there had been some interest,but it would be difficult to estimate an accurate timeline without having the authorization from the Council to seriously negotiate. Mayor Fraser liked the Vice Mayor's suggestion. He said a special meeting could be scheduled to review the proposal if necessary. Mayor Fraser opened the floor for public comment. Jack Ryan,Hawthorne Drive,said the Council should feel optimistic about advantageous pricing at this time. Mayor Fraser closed the floor. Councilmember Thier believed the Council should take into consideration the risk of plans going stale due to the push to install small cells on poles. Town Manager Chanis agreed this factor was something to consider. MOTION: To direct the Town Manager to negotiate with other jurisdictions to obtain, at the most favorable terms, approximately $1,424,000 in Rule 20A credits, with any resulting agreements to be brought back to Council for final approval. Moved: Thier, seconded by Kulik VOTE: AYES: Fraser, Fredericks, Kulik, Thier ABSENT: One Vacant Seat AI-4. Virginia Drive Utility Undergrounding District — Consider adoption of resolution approving Preliminary Engineer's Report, recordation of boundary map with County Recorder and setting a public hearing on the matter (Office of the Town Manager) Town Manager Chanis gave a brief history of the entirely residential Virginia Undergrounding District,including the district boundaries and an overview of actions taken thus far by the proponents of the district to gather petitions and subscription deposits.He said the proponents gathered enough petitions to satisfy both state law and Town policy, and raised $114,000 of subscription deposits, including some donations from supportive neighbors outside the district. Chanis also reminded the Council of the Town's policy on undergrounding districts,specifically the notion that residents are encouraged to pursue the formation of undergrounding districts,but 100% of the cost will be borne by the property owners in the district, and there is no assurance of the availability of other funds. The Town Manager said the Council is considering the Preliminary Engineer's Report tonight,which provides a preliminary cost estimate of total project costs,determines general benefit(in this case,no general benefit), and the special benefits assessed to each parcel. Chanis also reviewed the assessment methodology weightings used determine each parcel's special benefit,and said it was the Town Council Minutes 902-2017 DRAFT January 17, 2018 Page 8 same weightings used in the recent Hawthorne Undergrounding district. Chanis concluded his report by saying the Council has several options available to them tonight:to accept the Preliminary Engineer's Report and pursue the project, provide direction to staff about additional actions or information needed before further consideration, or to reject the report and abandon the project. Vice Mayor Kulik asked the Town Manager to expand on why neighbors outside the district contributed subscription deposits. Chanis presumed those neighbors' views would be enhanced. Mayor Fraser asked about staff's confidence in the preliminary cost estimate of the project. Chanis said the cost estimate is the responsibility of the engineer,but staff has done a thorough review of the estimate, and given all known facts, believed it reasonable with an appropriate contingency. He added that it is possible with any construction project that the bids come in higher than anticipated or unforeseen conditions arise during construction. Councilmember Fredericks commented that the district will only be responsible for the actual final cost of the project, but if it is more than the estimate, a supplemental petition will be required. Chanis confirmed this point. Mayor Fraser opened the floor for public comment. Audrey Fancy, Virginia Drive, expressed support for undergrounding, despite the high cost, and spoke about the safety benefits of undergrounding. Ryan Aytay, Upper Cecilia Way, said he owns a home in the district, and spoke in support of the safety benefits of undergrounding. Luciana Castro, Virginia Drive, told a story about a pole falling down in the district, and spoke in support of the project. Maria Castro-Dara, Sutter Court, said she was one of the neighbors outside of the district that contributed subscription deposits and spoke in support of the safety and reliability benefits of undergrounding. Mayor Fraser closed the floor for public comment. Councilmember Fredericks commended the neighborhood for coming together on this project,and for having a realistic sense of the risks involved,and being willing to take that risk for the betterment of the neighborhood. Vice Mayor Kulik agreed with Fredericks. He said he saw support in all areas of this project, and would vote to accept the report. Town Council Minutes#02-2017 DRAFT January 17, 2018 Page 9 Mayor Fraser agreed with the rest of the Council. He said this district has shown a strong sense of community. MOTION: To adopt the resolution approving the Preliminary Engineer's Report,and direct staff to mail notices of the proposed assessments and ballots to property owners at least 45 days prior to the Public Hearing which is set for March 21, 2018 at 7:30 p.m.,and to record the Boundary Map with the County Recorder within 15 days of the adoption of the resolution. Moved: Fredericks, seconded by Kulik VOTE: AYES: Fraser, Fredericks, Kulik DISQUALIFIED: Thier ABSENT: One Vacant Seat TOWN COUNCIL REPORTS None. TOWN MANAGER REPORT None. WEEKLY DIGESTS Received. ADJOURNMENT There being no further business before the Town Council of the Town of Tiburon, Mayor Fraser adjourned the meeting at 9:10 p.m. JIM FRASER, MAYOR ATTEST: LEA STEFANI, TOWN CLERK Town Council Minutes #02-2017 DRAFT January 17, 2018 Page 10 TOWN OF TIBURON Town Council Meeting 1505 Tiburon Poulevard February 7, 2018 r. > Agenda Item: Tiburon, CA 94920 b CC'3 STAFF PO . To: Mayor and Members of the Town Council From: Administrative Services Department Subject: Recommendation to Adopt Resolution to Establish Check Signature Authority Reviewed By: BACKGROUND The Town Council adopts by resolution those officials and employees who shall have authority to sign and endorse Town checks. With the resignation of Councilmember Emmett O'Donnell, it is appropriate to officially authorize replacement signatories for the newly appointed Councilmember Jon Welner. FINANCIAL IMPACT There is no financial impact from this action. RECOMMENDATION Staff recommends that the Town Council: Move to adopt the exhibit Resolution authorizing the signing and endorsing of checks and other instruments of payment and access to documents retained in safekeeping Exhibits: Draft Resolution Prepared By: Heidi Bigall, Director of Administrative Services RESOLUTION NO. XX-2018 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON AUTHORIZING THE SIGNING AND ENDORSING OF CHECKS AND OTHER INSTRUMENTS OF PAYMENT & ACCESS TO DOCUMENTS RETAINED IN SAFEKEEPING WHEREAS, the Town of Tiburon has, by resolution, adopted a policy which identifies the employees and officials who may sign and endorse checks and other instruments of payment on behalf of the Town, and which employees may have authorization for access to Town documents held in safekeeping: and WHEREAS, from time to time as employees or Council members authorized to sign and endorse checks and other instruments of payment on behalf of the Town leave the Town's service it becomes necessary to add an authorized signer, and NOW THEREFORE, BE IT RESOLVED THAT: 1. The Bank of Marin, Tiburon Branch, shall be the depository for all funds of the Town of Tiburon. Commercial accounts shall be established and maintained by and in the name of the Town of Tiburon at the designated bank upon and subject to such terms as may be agreed to from time to time. 2. All checks, drafts and other instruments for payment from the Town's commercial account in the amount of$2,500.00 or less, or relating to the Town's state and federal payroll tax obligations, PERS retirement, or health insurance obligations in any amount shall be signed on behalf of the Town by any two (2) of the following people: Town Manager Gregory Chanis, Director of Administrative Services Heidi Bigall, Director of Community Development Scott Anderson, or any member of the current Town Council (Jim Fraser, David Kulik, Alice Fredericks, Holli Thier, or Jon Weiner). 3. All payroll, payroll payable, and payroll benefit checks shall be signed by the Town Manager and Director of Administrative Services, and in the case of either's absence the Director of Administrative Services, or any member of the Town Council. 4. All other checks, drafts and instruments for payment shall be signed on behalf of the Town by either the Town Manager, Director of Administrative Services or Director of Community Development and by one member of the Town Council. 5. All checks, drafts or other instruments for payment made payable to the Town of Tiburon may be endorsed for deposit by written or stamped endorsement in the name of the Town of Tiburon without individual signatures. 6. Staff is directed to provide a certified copy of this resolution to the Bank of Marin along with signature authorization forms which include signatures of the individuals currently Town Council Resolution No. XX-2018 February 7, 2018 -1- holding the following positions: Town Manager, Director of Administrative Services, Director of Community Development, and Town Council members. The Town Clerk shall inform the Bank of Marin of any changes in these positions and provide new signature cards when necessary. 7. The Bank of Marin is requested and authorized to honor, receive, certify or pay any instrument signed or endorsed in accordance with this Resolution. This Resolution and signature authorization forms submitted by the Town Clerk shall remain in full force and effect, and the Bank is authorized and requested to rely and act thereon, until such time as the Bank receives written notice of any changes from the Town Clerk. 8. The Bank of America, Tiburon Branch is the location of four Safe Deposit Boxes that the Town rents from the Bank. The following employees of the Town are authorized by signature to place, extract, or review items held in safekeeping: Town Manager (Greg Chanis), Director of Community Development(Scott Anderson), Town Clerk, (Lea Stefani), and Director of Administrative Services (Heidi Bigall). PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon on February 7, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: JIM FRASER, MAYOR Town of Tiburon ATTEST: LEA STEFANI, TOWN CLERK Town Council Resolution No. XX-2018 February 7,2018 -2- TOWN OF TIBURON Town Council Meeting vx February 7, 2018 1505 Tiburon Boulevard Agenda Item: �+ ? � Tiburon, CA 94920 Agto- STAFF PO . To: Mayor and Members of the Town Council From: Office of Administrative Services Subject: Authorize the Position of Information Technology Coordinator Reviewed By: BACKGROUND & ANALYSIS The Town has used Marin IT for network and desktop support services for its Town Hall, Police, and Public Works facilities on an hourly basis since November of 2013. Prior to November 2013, the Town employed a full-time Information Technology (IT) Coordinator for a period of approximately 11 years. The in-house IT Coordinator had an expanded breadth of responsibilities including website maintenance, system design and implementation, training, and other support services. Services of the IT Coordinator were shared with the City of Belvedere, with an agreement to pay for a minimum of eight hours of services per week. The Town has made significant investments in recent years towards upgrading its technology infrastructure to provide enhanced services to its residents and customers and to improve internal operations performance. These investments include an automated permit tracking system, web- enabled audio recording/streaming system for Council meetings, upgraded website platform, replacement of the Town's telephone system, and an upgrade of its vehicle license plate reader system. We are also in the midst of implementing a new financial system to replace the current DOS-based program. Looking forward, the Town plans to continue to expand its technology- based services, beginning with implementation of an online citizen portal for permit tracking, which has been allocated in the current fiscal year's budget. With these new programs comes an increased need for specialized knowledge to maintain system performance and its associated hardware. While Marin IT has provided adequate basic support for these programs, frequent staff changes in their operation has made it difficult to maintain continuity and specialized knowledge of our software and hardware systems. Town Staff believe it is time to bring technical leadership in-house, centralize maintenance of our increasingly complex IT infrastructure, and lead improved implementation of our expanding web-based services. The role of the proposed position will be expanded beyond daily desktop and network support to include responsibility for a broader range of operational, implementation, and training services to the Town. The IT Coordinator will allow the Town to execute longer-term strategies for growing our technology platforms and provide support that will enhance and maintain web- based services. Attached to this report as Exhibit 1 is a draft Job Description for the proposed position, which would report to the Administrative Services Director. TOWN OF TIBURON PAGE 1 OF 2 Town C.OL11161 Meeting January 20,2016 Just as we did in the past, we are proposing to share the IT Coordinator with the City of Belvedere, the Belvedere-Tiburon Library Agency, and Belvedere-Tiburon Joint Recreation. Representatives from all three agencies have indicated their interest in this arrangement. We estimate the IT Coordinator may work for outside agencies up to 30% of the time. Attached to this report as Exhibit 2 is a Draft Shared Services Agreement for use with outside agencies. FINANCIAL IMPACT Staff is proposing a salary range of$6,397-$7,996 per month for a 35 hour per week Full-Time Equivalent. The estimated cost to hire an IT Coordinator towards the bottom of the range, including benefits and payroll taxes, is $109,412 per year. The Town anticipates that it will continue to use Marin IT for vacation coverage and specialized IT services, estimated at $14,750 annually. In the 2017-2018 adopted budget, contractual IT Services are allocated at $85,000. This is completely funded from the General Fund. Through cost sharing agreements with other agencies as described above, staff estimates the cost of the IT Coordinator position could be offset by approximately $43,200. Annual Estimated IT Coordinator Cost $109,411 Vacation Coverage and Specialty Services 14,750 Training 3,000 Agency Contributions (43,200) Annual Cost to Town $83,960. Based on the numbers above, the estimated net annual cost to the Town to retain an in-house IT Coordinator is in line with the current $85,000 annual budget allocation for contractual IT Services. RECOMMENDATION 1. Staff recommends the Town Council authorize the IT Coordinator position in the FY 2017-18 budget with a salary range $6,397$7,996 per month, reporting to the Director of Administrative Services. 2. Authorize the Town Manager to execute shared service agreements with participating agencies. Exhibits: IT Coordinator Job Description Draft Shared Services Agreements Prepared By: Suzanne Creekmore, Management Analyst 1 AVN of Tli;i.1RO N Pao(-2 of 2 TOWN OF TIBURON February 2018 INFORMATION TECHNOLOGY COORDINATOR DEFINITION Under general direction, to coordinate, plan, and supervise the activities and operations of the Town's information technology systems including systems design and implementation, desktop publishing, training and instruction, internet and multi-media applications, and network administration; to coordinate assigned activities with other Town departments and outside agencies, and to provide highly responsible and complex administrative support to the Director of Administrative Services. DISTINGUISHING CHARACTERISTICS This is a single position class with responsibility for the Town's computer and information systems, fulfilling assigned responsibilities within broad guidelines. Incumbent is responsible for planning,;Supervising'and coordinating the operations and activities of the unit. Incumbent participates in the development and implementation of goals, objectives, policies and priorities of the assigned programs. Incumbent ensures that assigned activities are completed in a timely and efficient;manner consistent with defined policies and regulations. SUPERVISION RECEIVED Direction,is provided by the Director of Administrative Services. Incumbent does not exercise direct supervision of subordinates. Incumbent coordinates activities of outside vendors and service with Town staff. Incumbent may receive direction from outside agencies xcpintracting from the Town for incumbent's time and performance. EXAMPLES OF ESSENTIAL JOB FUNCTIONSMUTIES Assume responsibility for all computer and related information technology systems including systems design and implementation, desktop publishing, training and instruction, internet and multi-media applications, and network administration and other related support services and functions; plan, oversee, and coordinate the operations and activities of the Town information systems function; organize and direct the work of outside vendors; assume significant responsibility for the preparation of assigned budget; participate in the development and implementation of goals, objectives, policies and priorities for the assigned programs; advise Town management on technology issues; determine and monitor software and hardware needs of Town departments; specify, order and repair personal computers; specify, order, license software and provide training to staff; create and maintain computer hardware and software inventory; communicate with, interview and hire technology vendors; interpret technology for Town staff and management; conduct analysis to determine systems needs of Town departments; develop and program various spreadsheet applications; maintain application integrity; maintain, operate and back-up Local Area Network; consult with EXHIBIT NO. TOWN OF TIBURON Page 2 Information Technology Coordinator (Continued) Town staff on various word processing and database issues; create and maintain control file databases for assessment districts and special taxes; create various reports and documents; learn new computer programs; design, create, develop, implement and maintain the Town's website; procure and analyze website statistics; communicate with Town staff and outside vendors through electronic mail; perform data entry; oversee telephone system; participate in local and state organizations, task forces and user groups to coordinate intergovernmental programs; complete special projects as required; perform related duties and responsibilities as assigned. QUALIFICATIONS Education & Experience: Any combination of experience and training that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be: Experience: Five years of responsible information systems/computer work experience including design, evaluation and programming of systems and some experience in website design. Education: A Bachelor's degree from an accredited college or university with major course work in information systems technology, computer science or a related field. Two years of applicable local government experience could be substituted for each year of college deficiency. Knowledge of: Broad-based computer systems operations and applications; principles and practices of systems analysis, design and evaluation; computer software data structures and processes, computer programming languages and logic, and network administration; job planning, budgeting, prioritizing and scheduling techniques; organizational methods and basic record keeping practices; analyzing, interpreting and developing specifications suitable for competitive bidding; the Internet and website design and management; principles, practices and techniques of multi-media and desktop publishing; implementation of information systems; current practices and latest developments in hardware and software products and applications; basic mathematical principles; Town departments and organization needs. Ability to: Operate modern information equipment and technology and related office equipment; install computer hardware and software and related peripherals; manage time for maximum efficiency; effectively train Town staff on basic and complex systems; learn, interpret and apply new technology programs to assigned programs and functions; read and interpret complex technical materials pertaining to assigned programs and functions and to support goals of Town staff and management; understand the organization and operation of the Town and outside agencies as necessary to assume assigned responsibilities; analyze problems, identify alternative solutions, project consequences or proposed actions, and implement recommendations in support of goals; program and create appropriate queries necessary to assigned programs and functions; work cooperatively with other departments, Town officials and outside vendors; schedule and coordinate projects; set priorities; adapt to changing priorities; exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs; communicate clearly and concisely, both orally and in writing; establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work; work independently in the absence of supervision. AGREEMENT BETWEEN THE TOWN OF TIBURON AND , FOR THE PROVISION OF INFORMATION TECHNOLOGY SERVICES THIS AGREEMENT, made and entered this day of 2018, by and between the TOWN OF TIBURON, a municipal corporation in the State of California, ("Town") and the also a municipal corporation in (" Agency") RECITALS A. The Town has employed a full-time Information Technology Coordinator ("I.T. Coordinator") who is skilled in the use and maintenance of information technology. The Town employs the IT Coordinator as a full time employee (i.e., for 35 hours per week). B. Agency requires information technology services on a regular basis, of no less than hours per week. The Town expects that its needs will not entirely occupy the I.T. Coordinator's time and is willing to provide information technology services to Agency asset forth herein. AGREEMENT 1. Scope of Services. The Town shall provide information technology services to Agency as set forth in,this Agreement. The Town shall provide Agency with a minimum of hours per week of the I.T. Coordinator's services ("Basic Hours"). Agency will retain the I.T.Coordinator's services for at least the Basic Hours, subject to Paragraph 3 of this Agreement.. The Town.Manager may, in his sole discretion provide additional hours of the I.T. Coordinator's time at Agency's request. In the event that Agency requests particular information technology services that are outside the I.T. Coordinator's expertise, the Town Manager shall so advise Agency as soon as practicable. 2. Compensation. Agency shall,pay Town ($ _) per hour for the I.T. Coordinator's services ("Houdy'Rate"). Town shall send invoices to Agency every thirty days for amounts owing under this Agreement, which Agency will pay within ten days of receipt. 3. Leave. As an employee of the Town, the I.T. Coordinator is entitled to leave due to sickness, vacation and other bases authorized under federal, state and local law and the Town's personnel rules, regulations, and policies as they may be amended from time to time. During such periods of leave, the Town shall not provide any Services under this Agreement. If the period of leave is less than one week, Agency's entitlement to services shall be reduced in proportion to the amount of the leave taken during that week. Agency will remain responsible to pay the Hourly Rate for any services actually received. EXHIBIT NO. 4. Immunity: Other Defenses. In providing services under this Agreement, the I.T. Coordinator shall be acting as an official of Agency. Therefore, with respect to claims that may arise from the Information Technology Coordinator's services, the Town and the I.T. Coordinator shall be entitled to assert any immunities or similar defenses that would be available to the Agency and any in-house Agency employee in defense of a similar action. 5. Audit of Books and Records. Agency may, in its sole discretion, undertake an independent audit and/or evaluation of the Town's records and accounts relating to the I.T. Coordinator performance under this Agreement, at Agency's own expense. All such records shall be maintained for period of at least three years after the termination of this Agreement. Town shall furnish all items necessary in the Agency's discretion to complete said audit and/or evaluation subject to restrictions on confidentiality limited to expenditure or receipt of program funds, and program quality. 6. Termination of Contract. Either party may terminate this Agreement immediately for cause. "Cause" shall include, without limitation, the I.T. Coordinator's separation from employment with the Town. Either party may terminate this Agreement without cause upon 10 days written notice of termination to the other,party. In event of termination, the I.T. Coordinator shall deliver to the Agency copies of all,finished and unfinished documents, computer disks, and/or reports pertaining to the Services. The Town shall be entitled to receive just and equitable compensation for all work performed prior to the effective date of the termination. Notwithstanding the forgoing, if at the time of termination, the I.T. Coordinator is working on an uncompleted project for Agency, the Agency shall have the option of having the I.T. Coordinator complete that project, payable at the Hourly Rate, provided that such completion requires no more than five hours of work after the effective date of the termination. In the event that the project requires more than five hours to complete, the Managers of Agency and Town will negotiate some accommodation that allows Agency to realize the benefit of services for which Agency has already paid oris obliged to pay 7. Mediation. The parties will make a good faith attempt to resolve any disputes arising from this Agreement through mediation prior to initiating litigation. The parties shall mutually agree upon,a mediator and shall share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMSIENDISPUTE ("JAMS") or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and the mediator thereafter remaining shall hear the dispute. 8. Miscellaneous. A. Governing Law. The laws of the State of California shall govern this Agreement. B. Severability. If any provision of this Agreement is found to be invalid or unenforceable, the validity and enforceability of the remaining portions shall not be affected unless the effect thereof would materially change the economic burden on either party. C. Successors in Interest: Assignment. This Agreement shall be binding on the assigns and successors in interest to both parties. Neither party may assign their obligations under this Agreement without the written consent of the other party. D. Entire Agreement: Amendment. This Agreement represents the entire Agreement between the parties. This Agreement may only be amended in writing IN WITNESS WHEREOF the parties hereto have caused their duly authorized representatives to execute this Agreement the day and year above written. AGENCY TOWN By: By: APPROVED AS TO FORM: i TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard February 7, 2018 Agenda Item: PH Tiburon,CA 94920 —,�.. REPORTSTAFF To: Mayor and Town Council From: Greg Chanis, Town Manager Subject: Recommendation to Adopt a Resolution Approving the TTBID Program and Levying TTBID Assessments Reviewed By: BACKGROUND AND ANALYSIS The Town formed the Tiburon Tourism Business Improvement District ("TTBID")under Parking and Business Improvement Area Law of 1989 ("Act"). The Act requires the Town to annually approve the TTBID assessments and the activities funded by those funds. The Town has taken the first two steps in that process: • On January 10, 2018, the TTBID Advisory Board approved its Annual Report (The Report), which included information on the TTBID's past and projected revenues and expenditures and the proposed TTBID Program for the upcoming year. • On January 17, 2018, the Town Council adopted Resolution No. 01-2018 ("Resolution of Intention"), declaring its intention to levy and collect assessments within the TTBID and to use those assessments to fund the TTBID Program. The Resolution of Intention set these actions for public hearing on February 7, 2018. The Report recommends the Town use the TTBID assessments to continue and expand upon the initiatives begun during the past fiscal year. The Town would use the TTBID assessments to fund a marketing program, in consultation with the TTBID beneficiaries—the Town's lodging establishments—and other interested parties. As explained in the report, staff anticipates that the TTBID will begin Fiscal Year 2017-18 with a surplus of$179,856 from the prior fiscal year and raise approximately $192,415 in assessment revenue during the current fiscal year. In addition to assessment revenue, the TTBID anticipates receiving $30,000 from the Town of Tiburon, which is a portion of the Transient Occupancy Tax collected by the Town. Staff anticipates expending approximately $270,000 in Fiscal Year 2017- 18, with any surplus funds carried over to the next fiscal year(2018-19). The Act requires the Council to hold a public hearing on the proposed assessments and hear any protests from interested parties. In the absence of a protest from businesses that would pay a majority of the proposed assessments, the Council can move forward and adopt the Resolution attached to this staff report, continuing the TTBID assessments for the upcoming year. Town Council Meeting February 7,2018 As of this date, the Town has received no protests. I would also note, the assessed parties, the Town's two lodging establishments, have been very supportive of the TTBID program and are represented on the TTBID Advisory Board. FINANCIAL IMPACT Staff does not expect any significant financial impact as a result of Council approving staff's recommendations. The Town will continue to fund the TTBID program from the TTBID assessments and a portion of the Transient Occupancy Tax received by the Town. As before, the Town may retain a I% allowance to recover its administrative costs. RECOMMENDATION Staff recommends that the Town Council: 1. Hold a public hearing on the proposed Resolution to Collect and Levy Assessments to fund the TTBID Program. 2. Determine whether there are any public protests to the proposed assessments and TTBID Program. 3. If there is no majority protest, adopt the proposed Resolution to Collect and Levy Assessments to fund the TTBID program. Exhibit: Draft Resolution Prepared By: Greg Chanis, Town Manager _---._._ RESOLUTION NO. xx-2018 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TIBURON TO LEVY AND COLLECT ASSESSMENTS ON LODGING ESTABLISHMENTS WITHIN THE TIBURON TOURISM BUSINESS IMPROVEMENT DISTRICT TO FUND THE APPROVED DISTRICT PROGRAM WHEREAS, the Parking and Business Improvement Area Law of 1989, Section 36500 et seq., authorizes counties to establish parking and business improvement areas for the purpose of promoting tourism; and WHEREAS, the Parking and Business Improvement Area Law of 1989, Section 36500 et seq., authorizes cities to establish parking and business improvement areas for the purpose of promoting tourism; and WHEREAS, in 2007, the Town formed the Tiburon Tourism Business Improvement District ("TTBID"), to levy a one percent (1 %) assessment on lodging establishments within the Town's borders; and WHEREAS, in 2010, at the request of the Town's two lodging establishments, the Lodge at Tiburon and the Water's Edge Hotel ("collectively, "Town Hotels"), the Town increased the TTBID assessment to two percent (2%) and WHEREAS, the TTBID Advisory Board ("Advisory Board") approved its annual report on January 10, 2018, which report sets forth the legally required program and budget information ("Annual Report"), which included the TTBID Program and which the Council reviewed and approved on January 17, 2018; and WHEREAS, on January 17, 2018, the Council also adopted Resolution No. 01-2018, ("Resolution of Intention"), declaring its intention to levy the TTBID Assessments, setting a public hearing on February 7, 2018 to consider any protests and directing related actions; and WHEREAS, the Town published notice of the February 7, 2018 public hearing as required by § 36534 of the Streets and Highways Code and further provided written notice to the Town Hotels; WHEREAS, the Town Council conducted the public hearing on the proposed TTBID Program and assessments on February 7, 2018 pursuant to § 36524 of the Streets and Highways Code and provided all interested parties an opportunity to be heard; and WHEREAS,the Town had not received any protests to the proposed TTBID Program and Assessments by the close of the public hearing and, having considered all public testimony,the Town Council found that there was no majority protest that would preclude the Council from Tiburon Town Council DRAFT Resolution No.XX-2018 02/07/2018 Page 1 of 3 EXHIBIT NO. approving the TTBID program and assessments as set forth in the Resolution of Intention; and WHEREAS, the Council finds that the TTBID Program will provide a direct and specific benefit to the payors that is not provided to those not charged and that the assessments will be levied according to benefits accruing to the assess businesses to the maximum extent feasible. The direct and specific benefit to payors will be increased sales of room nights provided through programs designed to directly benefit payors. NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Tiburon does hereby resolves, determines, and finds as follows: Section 1. The recitals set forth herein are true and correct. Section 2. The Town Council hereby approves the TTBID Program without modification. Section 3. The Town will levy and collect assessments within the TTBID, which is co-extensive with the corporate limits of the Town, as set forth in the Resolution of Intention. The Town will use the TTBID funds to finance and administer marketing programs as set forth in the Annual Report, the TTBID Program and the Resolution of Intention. Section 4. The assessment will be levied on all lodging establishments, existing and future, at a rate of 2% of gross room rental revenue. The assessment is proposed to be this percentage for the following reasons: a. An assessment based on percentage is most fair to lodging establishments because it will cost smaller, lower service level and less expensive lodging businesses less money than it will cost larger,perhaps higher service level and higher room rate lodging businesses. b. Benefits received by the assessed lodging businesses are likely to be proportional to their assessment, depending upon programs implemented. c. An assessment based on percentage will result in revenues that rise and fall in reflection of greater and lesser business in an overall up or down tourism market and world economy. d. An assessment based on percentage is direct, and easy to understand and calculate. Section 5. New hotels within the boundaries will not be exempt from the levy of assessment pursuant to Section 36531. Section 6. Except where funds are otherwise available, the lodging business Tiburon Town Council DRAFT Resolution No.XX-2018 02/07/2018 Page 2 of 3 assessment will be levied annually to pay for all improvements and activities within the TTBID specific lodging-related and visitor services. These include, but are not limited to, Web-site construction and maintenance, including assessed hotels, providing visitor information to promote mid-week and off-season overnight lodging; management/alliances/board of directors; research; sales in target markets, general advertising and administration&personnel. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Tiburon held on February 7, 2018, by the following vote: AYES: COUNCILMEMBERS: NAYS: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: JIM FRASER, MAYOR TOWN OF TIBURON ATTEST: LEA STEFANI, TOWN CLERK Tiburon Town Council DRAFT Resolution No.XX-2018 02/07/2018 Page 3 of 3 TOWN OF TIBURON Town Council Meeting February 7, 2018 1505 Tiburon Boulevard Tiburon,CA 94920 Agenda Item:Al —� STAFF POR To: Mayor and Members of the Town Council From: Office of the Town Clerk Subject: 2018 own Council Committee Appointments Reviewed By: BACKGROUND Members of the Town Council are appointed to serve on a variety of local and regional boards and committees and as the Town representatives on a number of joint powers authorities. They also serve on Town ad hoc committees, formed for a limited duration of time, to study specific issues or projects in Town. It is regular practice for the Town Council to conduct an annual review of this list at the beginning of each year, following the reorganization of the Town Council in December, to make any changes or new appointments. The Council will conduct their annual review of the list tonight, now that Councilmember Welner has been appointed to the vacant seat. The Council most recently adopted the attached committee appointments list(Exhibit 1) on July 5, 2017, after the appointments of Vice Mayor Kulik and Councilmember Thier to the Town Council. Also attached (Exhibit 2) is a working matrix of the committee appointments list, which highlights the positions that are now vacant. In regards to the Town ad hoc subcommittees, the list includes the recently created Tow Manager Performance Evaluation subcommittee. If the Council creates a new ad hoc subcommittee, it should also consider appointing membership to that committee. RECOMMENDATION Staff recommends that the Town Council consider any revised or new appointments for 2018. Exhibits: 1. 2018 DRAFT Council Committee Appointments, last updated on July 5,2017 2. Town Council Committee Appointments Matrix for Tracking Updates 3. Brief summary of state and regional boards and committees Prepared By: Lea Stefani,Town Clerk TIBURON TOWN COUNCIL COMMITTEE APPOINTMENTS 2018 I. STATE & REGIONAL AGENCIES 1. ASSOCIATION OF BAY AREA GOVERNMENTS (General Assembly meets in April and October) Jim Fraser, Delegate [vacant], Alternate 2. COMMUNITY DEVELOPMENT BLOCK GRANT PRIORITY-SETTING COMMITTEE (CDBG) (Meets twice a year in Marin City and at Civic Center) [vacant], Delegate Jim Fraser, Alternate 3. HOMELESS POLICY STEERING COMMITTEE (HPSC) (Under auspices of County Dept. of Health Human Services) [vacant], Town representative 4. LEAGUE OF CALIFORNIA CITIES (Meets quarterly and at the Annual Conference in September; other events as published) Alice Fredericks • Voting Delegate for Town of Tiburon • North Bay Division Executive Committee • Transportation, Communication& Public Works State Policy Committee - (Appointment by League President) Holli Thier, Alternate 5. MARIN CLEAN ENERGY BOARD OF DIRECTORS (Meets Is' Thursday from 7-9 p.m. at I McGinnis Parkway, San Rafael) [vacant], Delegate David Kulik, Alternate 6. MARIN CLIMATE AND ENERGY PARTNERSHIP (ICLEI) Local Governments for Sustainability (Meets 1s`Thursday, San Rafael City Hall) Kyra O'Malley, Staff Liaison&voting board member 7. MARIN EMERGENCY RADIO AUTHORITY BOARD OF DIRECTORS (Meetings scheduled as needed) Police Chief Michael Cronin, Delegate Retired Capt. David Hutton, volunteer Delegate [vacant], Alternate 8. MARIN TELECOMMUNICATIONS AGENCY BOARD OF DIRECTORS (Meets 2nd Wednesday from 7-9 p.m., San Rafael City Hall) David Kulik, Delegate Holli Thier, Alternate EXHIBIT NO. -2�- Adopted on February xx, 2018 DRAFT Page I of 4 9. RICHARDSON BAY REGIONAL AGENCY BOARD OF DIRECTORS (Meets monthly on 2nd Wednesday at 6:00 p.m. -Sausalito City Hall) Jim Fraser, Delegate [vacant], Alternate 10. TRANSPORTATION AUTHORITY OF MARIN BOARD OF COMMISSIONERS (Meets monthly on 4th Thursday at 7:3 Op.m. -Board of Supervisors Chambers, Civic Center) [Boardmembers serve for 4-year terms, beginning May 1, 2008] Alice Fredericks, Boardmember [current term= May 1, 2016-2020] Jim Fraser, Alternate • Fredericks serves on the TAM Finance & Policy Committee, the TAM Sales Tax Reauthorization Ad Hoc Steering Committee, and the Human Resources Ad Hoc Committee • Fredericks is MCCMC liaison to TAM and reports monthly at MCCMC 11. TRANSPORTATION AUTHORITY OF MAR1N (Safe Routes to School ad hoc subcommittee) Jim Fraser—Town Appointee (since January 2014) Il. LOCAL AGENCIES/COMMITTEES 1. BELVEDERE-TIBURON JOINT DISASTER ADVISORY COUNCIL (Meets bi-monthly on 2"d Tuesday from 4:00-5:30 p.m. in the Town Council Chambers) Jim Fraser, Town Council Representative 2. BELVEDERE-TIBURON JOINT RECREATION COMMITTEE (The Ranch) (Meets bi-monthly on 3'd Monday in the Town Hall Community Room) Jim Fraser, Town Council Voting Member(a/o June 2012)—annual appointment 3. TIBURON PENINSULA TRAFFIC RELIEF JOINT POWERS AGENCY (formed 3/16/16) [JPA members include Town of Tiburon, City of Belvedere, RUSD] Holli Thier—Primary Director Jim Fraser—Primary Director III. TOWN AD HOC COMMITTEES -(in alphabetical order) (Meetings scheduled as needed) 1 AFFORDABLE HOUSING i. Jim Fraser ii. Alice Fredericks 2 2017-2018 BUDGET i. [vacant] ii. Jim Fraser 3 DOWNTOWN REVITALIZATION i. Jim Fraser Adopted on February xx, 2018 DRAFT Page 2 of 4 ii. Holli Their 4 LEGISLATIVE ACTION (current Mayor/MCCMC Legislative Committee appointee) i. Jim Fraser ii. Alice Fredericks 5 LITIGATION i. Alice Fredericks ii. Jim Fraser 6 MARTHA PROPERTY APPLICATIONS i. Alice Fredericks ii. Jim Fraser 7 MCKEGNEY GREEN RENOVATION i. [vacant] ii. David Kulik 8 PATHS & OPEN SPACE ACCESS i. Holli Thier ii. Alice Fredericks 9 TOWN MANAGER PERFORMANCE EVALUATION i. Jim Fraser ii. Alice Fredericks 10 2017-2018 SHARED SERVICES COMMITTEE i. Jim Fraser ii. Holli Thier 11 UTILITY UNDERGROUNDING ASSESSMENT DISTRICT POLICY i. [vacant] ii. David Kulik V. MCCMC APPOINTMENTS • Nominated by MCCMC and appointed by Board of Supervisors Golden Gate Bridge, Highway& Transportation District Board of Directors (Meets 2nd&4`"Fridays at10 a.m., GGBHTD offices) Alice Fredericks [current term= 1/18 — 1/20] Fredericks GGBHTD Committee Appointments: Building and Operating Committee; Finance Committee (Vice Chair); Strategic Financial Planning Committee; OPEB Committee (Vice Chair); Transportation Committee; Labor Relations Advisory Committee (Chair) Fredericks is also District representative to and President of the GGB/Amalgamated Transit Union Pension Board of Trustees Adopted on February xx, 2018 DRAFT Page 3 of 4 • Town Appointments to MCCMC Committees 1. Legislative Committee [a Standing Committee per MCCMC Bylaws] (Meets4thd Monday at 8:00 a.m., San Rafael City Hall) Alice Fredericks (also serves as Chair) No alternate 2. JPA Oversight Ad Hoc Committee (Meetings scheduled as needed) Jim Fraser, delegate No alternate 3. Sea Level Rise—Ad Hoc Committee (August 19, 2015) (Meetings scheduled as needed) Alice Fredericks, delegate [Committee has been subsumed by Bay WAVE group*] 4. Pension and OPEB Reform Committee Holli Thier, Delegate David Kulik, Delegate Jim Fraser, Alternate 5. Disaster Preparedness Committee Jim Fraser, Delegate Holli Thier, Alternate 6. Marin CountBqBay Waterfront Adaptations Vulnerability Evaluation *(Bay WAVE) Policy Group Alice Fredericks' appointment affirmed by Town Council on April 20, 2016 VI. TOWN APPOINTMENTS IN OTHER AREAS OF INTEREST MarinMap Steering Committee (Meetings scheduled as needed) Pat Barnes Marin County Hazardous & Solid Waste JPA (Meets quarterly) Greg Chanis Adopted on February xx, 2018 DRAFT Page 4 of 4 Working Matrix of Committee Appointments State and Regional Agencies Town Ad Hoc Committees Agency Delegate Alternate Town Ad-Hoc Appointee Appointee Committee Association of Bay Area Governments Jim Fraser Vacant Affordable Housing Jim Fraser Alice Fredericks Community Development Block Vacant Jim Fraser 2017-18 Town Budget Vacant Jim Fraser Grant Priority Setting Committee (CDBG) g Homeless Policy Steering Committee Vacant x Downtown Revitalization Jim Fraser Holli Thier (HPSC) League of California Cities Alice Fredericks Holli Thier Legislative Action (current Mayor/MCCMC Legislative Committee Appointee) Jim Fraser Alice Fredericks Marin Clean Energy (MCE) Board Vacant David Kulik Litigation Alice Fredericks Jim Fraser of Directors Marin Emergency Radio Authority Chief Cronin Vacant Martha Property Applications Alice Fredericks Jim Fraser Board of Directors (Ret. Capt. Hutton) Marin Telecommunications Agency David Kulik Holli Thier McKegney Green Renovation Vacant David Kulik Board of Directors Richardson Bay Regional Agency Jim Fraser Vacant Paths & Open Space Access Holli Thier Alice Fredericks Board of Directors Transportation Authority of Marin Alice Fredericks Jim Fraser Town Manager Performance Evaluation Jim Fraser Alice Fredericks Board of Commissioners Transportation Authority of Marin Jim Fraser x 2017-18 Shared Services Committee Jim Fraser Holli Thier Safe Routes to School Ad Hoc Comm. Utility Undergrounding AssessmentFDavid Kulik Vacant District Policy Local Agencies and Committees Agency Delegate Alternate *not displayed: MCCMC Appointments,Town Appointments to MCCMC Committees or Town Appointments to Belvedere-Tiburon Joint Disaster Marin Map (Patrick Barnes) or Marin County Hazardous and Solid Waste JPA(Greg Chanis) Advisory Council Jim Fraser x Belvedere-Tiburon Joint Recreation Jim Fraser x Committee Joint Powers Authority to Jim Fraser (Primary Director) Reduce Traffic Holli Thier (Primary Director) X EXHIBIT 2 Town Council Committee Appointments Summary List Association of Bay Area Governments (General Assembly meets in April and October) ABAG's mission is to strengthen cooperation and collaboration among local governments and to provide innovative and cost effective solutions to common problems they face.ABAG provides planning and research resources related to land use, housing,environmental and water resource protection,disaster resilience, energy efficiency and hazardous waste mitigation, risk management,financial services and staff training. Community Development Block Grant Priority Setting Committee (CDBG) (Meets twice a year in Marin City and at Civic Center) The Community Development Block Grant program provides federal grant funds from the U.S. Department of Housing and Urban Development to non-profit organizations and local governments for housing, community facility and public service projects serving lower income people.The priority setting committee reviews applications for usage of federal funds. Homeless Policy Steering Committee [County Department of Health and Human Services] (Meets Quarterly) The HPSC develops long-term strategic plans and facilitates year-round efforts to identify the needs of homeless individuals and families in Marin County. League of California Cities (Meets quarterly and at the annual conference in September,other events as published) The League is an association of California city officials who work together to enhance knowledge and skills, exchange information, and combine resources.The League advocates for local control in the legislature, provides a legal advocacy program, publishes resources for government operations, and sponsors education, conferences and professional development. Marin Clean Energy Board of Directors (Meets 1st Thursday from 7-9 p.m.at 1 McGinnis Parkway,San Rafael) The purpose of Marin Clean Energy is to address climate change by reducing energy related greenhouse gas emissions and securing energy supply, price stability, energy efficiencies and local and economic workforce benefits. It is the intent of MCE to promote the development and use of a wide range of renewable energy sources and energy efficiency programs, including but not limited to solar and wind energy production at competitive rates for customers. Marin Climate and Energy Partnership Local Governments for Sustainability(Meets ft Thursday,San Rafael City Hall) The mission of Marin Climate and Energy Partnership is to create a countywide partnership that allows members to work collaboratively, share resources and secure funding to implement overarching policies and programs in each agency's Climate Action Plan and to collect data and report on progress in each agency's individual greenhouse gas emission targets. EXHIBIT NO. Page 1 of 2 Town Council Committee Appointments Summary List Marin Emergency Radio Authority Board of Directors (Meetings scheduled as needed) MERA was formed to plan, implement and manage a countywide public safety and emergency radio system to help unify response and ensure communication among individual agencies and departments. MERA's governing board is comprised of representatives from the County of Marin,the cities and towns, fire districts, and special districts. Marin Telecommunications Agency Board of Directors (Meets 2nd Wednesday from 7-9 p.m.,San Rafael City Hall) Marin Telecommunications Agency(MTA) is a Joint Powers Authority that administers the Comcast, AT&T and Horizon State cable franchises on behalf of its members and developing policy related to telecommunications services in Marin County, including cable, broadband and related services. MTA aims to promote availability, accessibility, affordability and public inclusion in telecommunications infrastructure and services in Marin County. Richardson Bay Regional Agency Board of Directors (Meets 2nd Wednesday at 6:00 p.m.—Sausalito City Hall) RBRA is a JPA between the County of Marin and the cities of Belvedere, Mill Valley,Sausalito and Tiburon for the purpose of providing local control of the anchorage areas of Richardson Bay and Belvedere Cove.The agency adopts regulations pertaining to the anchoring and mooring of transient vessels in Richardson Bay and Belvedere Cove. Transportation Authority of Marin Board of Commissioners (Meets 4`h Thursday at 7:30 p.m.,Board of Supervisors,Civic Center) The Transportation Authority of Marin (TAM) is designated as the congestion management agency for Marin County, and is tasked with preparing a Congestion Management Program to fulfill state legislative requirements of Propositions 111 and 116, approved in 1990.TAM is also the transportation sales tax authority for Marin County, responsible for program funding for transportation programs in Marin.The TAM Board includes Council representation from each city or town in Marin, and the Board of Supervisors. Page 2 of 2 TOWN OF TIBURON Town Council Meeting 1505 Tiburon Boulevard February 7, 2018 Tiburon,CA 94920 Agenda Item:Al -2— REPORTSTAFF To: Mayor and Members of the Town Council From: Department of Public Works Office of the Town Manager Subject: Staff update on funding the McKegney Field Improvements Project Reviewed By: BACKGROUND Since Spring 2015, staff has been meeting with representatives of the Tiburon Peninsula Soccer Club (TPSC), outside consultants, interested residents and Town Council regarding the condition of McKegney Green and a potential project to upgrade the field. There have been seven Council meetings, as well as meetings with individual Council members and several meetings of the McKegney Green ad-hoc subcommittee. Throughout this process, Staff and Council have analyzed fifteen different options for renovating the field. At the November 2, 2016 Council meeting, Councilmembers unanimously voted to proceed with a design for a soccer field with an estimated construction cost just over$1.6 M. As the design process progressed to 75%, the associated cost estimate was revised to $1.8 M. The increase in estimated project cost was largely due to design changes made as a result of unfavorable soil conditions discovered during the design investigation. Staff wrote Council a memo regarding these issues in January 2017. At the Council Retreat on March 3, 2017, Council asked staff to meet with the Mckegney Green ad-hoc subcommittee to discuss funding options. Council also requested, as an alternative to building a sand based field, that staff provide an estimated cost to turn the field into a regular, soil based, green grass field, irrigated with potable water. The estimated project cost for this alternative is $1.0 M. At the retreat, staff also noted all parties are concerned that any new field be properly maintained. Accordingly, working with the design consultant, staff has developed a comprehensive field management plan which would be utilized if a sand based field is ultimately constructed. One important aspect of maintenance identified in the management plan is the play to rest ratio. For - the proposed field, this ratio is estimated at about one hour of play to 10 hours of rest, or an average of 15 hours per week of play. Subsequent to the Council Retreat, staff met with the McKegney Green ad-hoc subcommittee, which developed the following recommendations: 1. The cost differential between a regular grass field ($1.OM) and a sand based sports field ($1.8M) should be split between the Town and private organizations. Based on this, the Town would request $400,000 from private users, leaving approximately $1.4M to be funded by the Town 2. The field is a Town resource and should not be for a single user. Therefore, the Town should request funding from users that have expressed interest, namely the Soccer and Lacrosse communities. 3. Soccer has been a predominant user of the field for years and has longer play seasons. Therefore, they should be allotted 75% of the play time, and be requested to provide 75% of the private funding, or $300,000. 4. Lacrosse is a new user with a more limited season and should be allotted 25% of the play time, and be requested to provide 25% of the private funding, or $100,000. On April 19, 2017, Council approved the recommendations of the sub-committee and asked staff to return to Council early in calendar year 2018 with an update. The design has proceeded to 100% and is ready to bid. According to the privately run McKegney Green funding website, about 40% of the $400,000 has been collected or pledged as of the writing of this staff report. This includes significant donations from Belvedere Community Foundation and Tiburon Community Foundation. Staff has received the attached letter from Jon Porter representing Southern Marin Lacrosse (Exhibit 1). This letter asks for an extension to April 1, 2018 to continue to raise the $400,000. In addition, the letter asks for modifications to the existing McKegney Field use policy to gain support for the project. Staff has also received communication (Exhibit 2) from the Tiburon Peninsula Soccer Club stating, "TPSC is continuing to fundraise but we are securing alternate funding in the meantime so that construction will not be delayed." TPSC followed up stating, ".... we can guarantee the funds. We will not need an extension." Based on our communication with representatives from the Soccer and Lacrosse communities, it is not clear to staff what level of coordination is occurring between the two groups regarding fundraising. ANALYSIS The design is now 100% complete, and staff is prepared to put the project out to bid. The cost estimate remains at $1.8M, however, staff notes the current bidding climate is unpredictable. Now is the best time for bidding as contractors have not yet filled their schedules for the coming construction season. Waiting to bid could potentially result in less bidders and higher bids. Construction is estimated at 12 weeks, and the field must rest at least 6 weeks after construction before it is put into use. If the project is put out to bid now, it is possible the field could be open in mid-September for fall play. TPSC has noted they can guarantee $400,00 in funding. Extending the fundraising deadline seems unnecessary. Waiting to put the project out to bid may potentially lead to greater bid prices and remove any possibility of fall play on the new field this year. In addition to their request for a time extension for fundraising, Lacrosse has asked for changes to the existing McKegney Field use policy. One change that is being requested is the opportunity to explore and discuss additional options that would allow older (over age 11) Southern Marin Lacrosse teams to play on McKegney Field. The current McKegney Green use policy was adopted by Council on June 18, 2014 after receiving recommendations from POST which based their recommendations on a study completed for the Town by The Sports Management Group. Should Council wish to revisit the current policy, staff will be happy to bring such an item back to Council at a future date. FINANCIAL IMPACT The total estimated cost of the proposed McKegney Green project as currently designed(sand based) is approximately $1.8 M, with $400,000 of that money to come from private sources. Council included $IAM of Town funding in the approved FY 2017-18 Budget for this project. TPSC has stated they can guarantee the $400,000 of private funding. Ongoing maintenance costs for the renovated field are expected to be about $45,000 per year. In addition, we should anticipate replacing the turf sod of the field every ten years. RECOMMENDATION Staff recommends the Town Council: 1. Receive staff report on status of McKegney Green Project. 2. Authorize staff to put the McKegney Green renovation project out to bid. Exhibits: 1. Letter from Jon Porter of Southern Marin Lacrosse 2. E-mail from Kim Stibich and Stacy Achuck of Tiburon Peninsula Soccer Club Prepared by: Patrick Barnes, Director of Public Works Greg Chanis,Town Manager T' 3 ,. 1`4 , Dear Patrick, The Southern Marin Lacrosse Club kindly requests an extension beyond the December 31st deadline to help raise $400K needed to complete the sand based component for the McKegney Field Project. We request an extension to April 1, 2018. To date, our fundraising efforts have helped raise a total of$150K. Included in this number is a $30K grant from The Belvedere Community Foundation and a $20K grant from The Tiburon Community Foundation (Please note the 20K from TPF has been verbally acknowledged but an official grant has not been received yet). These grants were issued following a joint presentation on behalf of The Tiburon Peninsula Soccer Club and The Southern Marin Lacrosse Club to both the BCF and TPF In addition to the extension request, we would also like to ask the council to consider revising the McKegney Field Usage policy, so it can be more inclusive of a broader Tiburon/Belvedere audience, and that the policy is governed in a fair and equitable manner. We have spoken to many donors and potential donors since the fundraising began. Based on the conversations and community feedback, we have come to the following conclusions: 1. Many potential donors have expressed concern that the funds raised for the project will serve a narrow group of users year round, primarily soccer players. As a result, they are reluctant to donate. 2. In fact, when they have learned that lacrosse play on McKegney will be very limited under the scope of the current field policy, many of these same families have decided not to donate. The current policy states only children under the age of 11 can play Lacrosse on McKegney. We request the opportunity to explore and discuss additional options that would allow older Southern Marin Lacrosse teams to play on McKegney Field. 3. We have encountered frustration as many feel misled, given information that is being pushed out into the public is not only inaccurate, but misleading. On behalf of many of the Tiburon/Belvedere Lacrosse families perspective, once they discover the limitations surrounding lacrosse usage/play, many quickly become discouraged. For Example, the current field policy states "The Organization with a history of past field use on EXHIBIT NO. �"" specific fields will have first priority. Sport of the season will have second priority." This has led many to believe that Lacrosse will not only be able to practice on McKegney after school during their Spring season, nor will the hours available be after school play hours. SMLC continues to be very supportive of the McKegney project and we are honored to be part of the fundraising efforts thus far. We also maintain our stance that the fundraising efforts should be collaborative and community driven. We believe this would provide the necessary transparency to drive the fundraising efforts forward. The community is passionate about this project. The more we can involve the Tiburon/Belvedere community the greater the success we will achieve together. However, based on the feedback and the significant shortfall in funds raised thus far, we feel it's incumbent upon us to report the feedback and to offer up solutions that could help us achieve our fundraising goals together. Thank you, i Jon Porter ` on behalf of the Southern Marin Lacrosse Club Board of Directors Patrick Barnes From:STACY ACHUCK [mailto:stacy@achuckfamily.com] Sent:Thursday, February 01, 2018 5:56 PM To: Patrick Barnes<pbarnes@townoftiburon.org>; Kim Stibich<stibich@aol.com> Subject: Re: McKegney Staff report Patrick, Yes.... we can guarantee the funds. We will not need an extension. Thank you. Stacy Achuck Golden Gate Sotheby's Intl Realty 415-233-2009 (P) 415-384-4092 (F) From: Kim Stibich [mailto:stibich aol.com] Sent:Thursday, February 01, 2018 3:21 PM To: Patrick Barnes<pbarnes@townoftiburon.org>; stacy@achuckfamily.com Subject: RE: McKegney Staff report Hi Pat, TPSC is continuing to fundraise but we are securing alternate funding in the meantime so that construction will not be delayed. Kim &Stacy Sent from Mail for Windows 10 EXHIBIT N®. Tiburon Town Council �. TOWN OF TIBURON February 7,2018 1505 Tiburon Boulevard-17 Y f, Tiburon,CA 94920 Agenda Item:AI X STAFF PO. To: Tiburon Town Council From: Office of the Town Manager—Greg Chanis Subject: Request to allow Memorial Benches on Town Property Reviewed By: BACKGROUND On February 6, 1980 a Town Policy was adopted, Naming of Town Owned Parks, Lands, Streets, and other Facilities (Exhibit 1),which was subsequently revised three times, the most recent being February 16, 1996. The Town Policy defines the process for the naming of Town owned lands, geographical or of local historical significance. It also outlines how and when a request for naming shall be considered, as well as the procedure. In addition, this Town Policy was reinforced with a more specific letter, issued directly by the Heritage and Arts Commission ("H&A letter") (Exhibit 2). The H&A letter refers to the Policy and provides further guidelines for prospective requests and specifically indicates the Town does not allow `memorial' benches. On January 11, 2018, staff received a request for an exception to the above policy from Jim Wood, Organizing Committee member for the Trestle Trail Project(Exhibit 3). In this letter, the Trestle Trail Organizing Committee proposes allowing the installation of bronze plaques, with individual donor names, on four viewing benches to be placed along the pathway. On April 19, 2017, Town Council approved the design for the Trestle Trail. This design included individual donor plaques `set in' to the timbers which are embedded in the pathway. In addition, the design includes 2 post mounted plaques to be located at the end of the walkway. These post mounted plaques will also list the names of project donors. The viewing benches themselves were approved by Council as part of the overall Trestle Trail design. However, the plaques, which would dedicate the benches to specific individual donors, were not included in the design approved by Council. ANALYSIS As written, the Town Policy outlines the procedure for the naming of Town owned Parks, Lands, Streets, and other Facilities. In addition to specifically indicating the procedure for the naming of town owned `lands', the policy also suggests for all other individuals for which a commemorative tribute is desired, the following guidelines should be followed: • Inclusion in a Commemorative book placed in Town Hall, or, ( ( ,pill, 11o,.�� 111 I J'Ii� , 1 ) • The expenditure of money from a specially established Heritage & Arts Fund which would implement civic projects chosen from a"wish list". The above-mentioned Town Policy does not specifically mention memorial benches, however, the letter developed by the H&A does. The H&A letter further clarifies and narrows down the parameters of consideration for a request. The letter also specifically mentions the "important issue of plaques" in paragraph 6, page 1. This section reads, in part, as follows: "Town policy does not allow plaques on objects such as benches, stone monuments associated with benches, play structures, trees, etc. It does however, consider discreet name plates on any building, monument, fountain or other object located on Town-owned property so long as it has been worked into the design of the structure or the donated object and the named person meets the criteria set forth in the Town's Naming Policy". This more clearly defined stance on memorial plaques/benches appears to be the result of discussions that occurred over several years at Town Council meetings. For example, a staff report from the May 3, 1995 Council meeting, attached as Exhibit 4, recommends `that no further memorial bench/plaques be installed or considered by the Town'. A 2001 staff report, attached as Exhibit 5, includes guidelines for accepting entries into a Town Commemorative Book. Item 9 of the procedures specifically states `No memorial benches permitted'. Throughout the past 20-30 years, Town staff, and by extension, the Heritage and Arts Commission, has been approached with numerous requests for commemorative plaques to be placed throughout Town property, primarily on benches. Staff has denied all requests of this type, adhering to the guidelines established in the Naming Policy and the defining letter issued by the Heritage and Arts Commission. In all this time, no one has asked for an exception to the policy. The Naming Policy does not include a specific process for seeking an exemption of this nature, and therefore, staff chose to follow the general procedures outlined in the Policy for the naming of Town owned land, facilities, or structures. This means the request was first submitted to the Town Manager, who forwarded it along to the Heritage and Arts Commission for a recommendation. On January 23, 2018, the Heritage and Arts Commission considered the request by Mr. Wood and voted 3 -1 with one abstention in favor of recommending to Town Council they approve the request. Staff would note the Heritage and Arts Commission did not have copies of Exhibits 4 and 5 when they considered this matter, nor have they considered a request of this nature in the past. FINANCIAL IMPACT If Council approves the request, there will be no financial impact to the Town. RECOMMENDATION Staff recommends Town Council receive a Staff Report on this item, receive a presentation from the applicant, hear any public comment and then either approve or deny the request. Exhibits: 1. Naming of Town Owned Parks,Lands,Streets,and other Facilities 2. Heritage&Arts Commission Letter referring to the Policy(Exhibit No. 1) 3. Letter from Trestle Trail Organizing Committee requesting exemption from Town Policy stated in Exhibit 1 4. May 3, 1995 Town Council Staff Report—Memorial Bench/Plaque Policy 5. July 18,2001 Town Council Staff Report—Funding for Commemorative Book Prepared By: Greg Chanis,Town Manager NAMING OF J'O WN OWNED PARKS, LANDS, S'T'REETS, AND OTHER. FACILITIES POLICY I. Except as otherwise provided below, Town-owned lands (including dedications to public use) shall receive names of geographical or local historical significance. This policy shall be flexible and consideration should be given to the appropriateness of the name. (Refer to attached list of Local Historic Names.) 2. Significance of the name shall be explained with any request. 3. The Darning of Town-awned lands for individuals (living or deceased) may be considered when wan-anted for individuals donating land or substantial funds for its purchase or when warranted by outstanding community service. Such notable individuals (living or deceased), may be honored by an appropriate plaque on any building, monument, fountain or street located on Town-owned. property. The above-mentioned individuals, and additionally, all other individuals for whom a commemorative tribute is desired, may be honored through one of the following guidelines: a. Inclusion in a Commemorative Book to be placed in the Town Hall, which will contain a page for each person to be honored. The person's family or sponsor will provide a brief background or special memory which will serve both as a personal history and as a segment of the history of the Tiburon Peninsula. b. The expenditure of money from a specially established Heritage & Arts Fund which would implement civic projects chosen from a"wish list" generated by Town Council, Commissioners, and donors. Monies maybe channeled to a particular project from the "wish list" at the request of the donor. The projects may take care of tree planting programs, establishment and care of slurub and flower beds, art work for public buildings and other worthwhile undertakings. The chosen project and its location will be noted on the page of the Commemorative Book honoring the individual(s). PROCEDURE 1. Requests concerning names to be given to the Town-owned land and facilities or structures thereupon shall be made in writing to the Town Manager. EXHIBIT NO. �--~ 2. The Town Manager shall review the request and submit it to the Tiburon Heritage & Arts Commission for its recommendation regarding appropriateness. 3. The comments and recommendation of the Commission should be forwarded in writing to the Town Council, via the Town Manager. A copy of this report shall be sent to the Parks and Open Space Commission. 4. The decision of the Town Council shall be the final step in the naming process. Adopted 2/6/80 Revised 6/16/92 Revised 12/5/94 Revised 2/16/96 2 __.._.. -------._..._................_. T 1 B U R O N H E R I T A G E A R T S COMMISSION Fj May 2016 The Heritage & Arts Commission appreciates the desire of a family to recognize.the contributions of a family member to family, friends, and society. The Town values the significance a person's life brings to the community. It has therefore created a 100-year Commemorative Book. The Contrnemorative Book has two oats. The first is to provide falxnlies, friends and the community with a means to effectively and thoughtfully commemorate loved ones, living or deceased, of any age. The second is to serve as a 100-year history of the Tiburon Peninsula through the singular stories ofthe lives of its residents. Here's how the book works. It has two pages for each person honored. One page contains his/her biography and the opposite page contains a photo donated by the family. On the photo page there is a place designating the type and site of the gift and recognition of the contribution to the chosen project. The book; with its personal recollections of Tiburon history, resides in the Town Hall lobby for all to enjoy. How do you know.if youz_intended honoree qualifies for inclusion in the Commemorative book`? In summary, if your honoree has donated land or substantial funds for the purchase of land to the Town, or has provided outstanding community service or a donation to an item on the "gift list", he or she will qualify for inclusion in the book. How can I et a parcel of_1p.nd.named for my honoree. A parcel of land may be named for your honoree if that person has donated land or substantial funds for the purchase of that land; or when warranted by outstanding community service. Please read Paragraph 3 of the attached Town Naming Policy. Now - about the important issue of plaques. Town policy does not allow plaques on objects such as benches, stone monuments associated with benches, play structures, trees, etc. It does, however; consider discreet name plates on any building, monument, fountain or other object located on Town-owned property so long as it has been worked into the design of the structure or EXHIBIT NO. the donated object and the named person meets the criteria set forth in the Town's Naming Policy (attached). The plaque must be approved by the I-leritage & Arts Commission and final approval must come from the Town Manager. The costs of acquisition, installation, maintenance; and name plate associated with the chosen project will be borne by the donor. Public recognition and acknowledgment of your kind donation will be placed in the Commemorative Book, and you will receive from the Town of Tiburon, a fi-amed Certificate of Recognition and I-Ionor for your home or office. Enclosed you will find an Information Package that consists of- l . Biography Worksheets 2. Sample Entry (2 pages fi-om Former Town Manager, Bob Kleinert) 3. "Gift List" (Ideas for Possible Types of Donations) 4. Naming/Commemorative Policy of the Town of Tiburon 5. Commemorative Tree Planting Policy We welcome any questions you might have about the process and the Commemorative Book. Please call Staff Liaison, Patti Pickett, at 415-435-7373. We look forward to working With you on your commemorative gift. Cordially, Patti Pickett Staff Liaison Heritage & Arts Commission Enclosures cc: Heritage & Arts Commissioners 2 TO: Greg Chams, Town Manager, Town of Tiburon FROM: Jim Wood, Trestle Trail Organizing Committee SUBJECT: Request for four "Donor Benches" Along Trestle Trail Dear Greg: Trestle Trail is a soon-to-be-completed 600-foot paved walkway overlooking Blackie's Pasture in the Town of Tiburon. Its construction has been made possible by funding from Tiburon, Belvedere, several foundations and, most of all, by individuals wanting to support* this community effort and leave a token of their involvement for posterity. To date, individual donations are in the form of"Donor Ties" ($2,000), where a favorite quote, whimsical saying or personal statement is cast on a 5" x 12" bronze plaque, set in redwood and embedded in Trestle Trail's concrete pathway. Also in the way of showing support are "Donor Spikes" ($150 to $900), and names of those donating will be placed on a plaque set at Trestle Trail's terminus. Because of budgetary concerns, along with wanting to properly maintain Trestle Trail into the future, Trestle Trail Organizing Committee now wants to offer four viewing benches placed along the pathway for naming rights at a donation of$5,000 each. Each bench will be five-feet in length.. ADA approved and have black iron ends with wooden (epay) slats. Each bench costs approximately $1 ,200 and wil I place in four equally spaced intervals, EXHIBIT NO. facing west, along Trestle Trail. At the center of the back of each bench a 3" x 5" bronze plaque, again featuring a donor's favorite quote, whimsical saying or personal statement, will be affixed to the slats. The Trestle Trail Organizing Committee feels this is an appropriate location for such permanent tributes because Trestle Trail is, first and . foremost, a memorial—both to the town's history and its citizens. Also, the messages involved will be limited to a confined area, not spread throughout acres of parkland and miles of pathways. In addition, similar to the 75 "Donor Ties," the requested wording for the "Donor Benches" will be submitted to Town Staff for approval prior to its being cast in bronze. In 20161 the Tiburon Town Council unanimously endorsed the concept of 75 "Donor Ties" and dozens of"Donor Spikes" in support of Trestle Trail. 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A1.1 Proposed Plan ExrC LOCATIOtl w.-'.ALL ES:7ING i'TSL17tE3 PIPES ANC STRUtCTUP.ES 2E;:cRE COMMENaNG 1':--RK ANDAGREES Ta BE FULLY RESPONSIBLE FC'R A:,e AND ALL A3.1 Details DWAGES WRICfi MIGHT BE,OCCASIONED SYTHE CONTRACTOR'S FAJLUPE TO A3.2 Details EXACTLY LOCATE AND PRESERVE SAID UTILITIES. 3. CONTRACTOR SHALL NOT WILLFULLY PROCEE'VVITH CONSTRUDTION AS Lyp DESIGNED WHEN IT IS OBVIOUS THAI UNKNOLNH OBSTRUCTIONS ANDIOR GRADE DIFFERENCE•:EXIST THAT MAY N071 HAVE BEEN KNOWN DURING DESIGN. SUCH CONDITION&SHALL SE IMMED1AT£L Y BROUGHT TO THEATTENTION OF THE CITY 1 * 39,2` <I i ' �.�. LC 39.53"'� •�.� 1 - OUT#r4. . ii ^/ T.0 38.73`. +B.O.S�39.03' ✓ -��-..� FINISH GRA'D -387DT-'— '•t -�, - \/� � � ,�..- +B.O.S 19 38.97' w«.^ uc �J\'. 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FINISH GR-ADS:3"81'— +8.0.5@37.71':` FINISH GAAb 36:79 •-" - +B.O.S@37.14':' IFNOTE--ALL PILL AREAS WITH EARTHWDRKI FINISH GfiAb 36 66 +B.O.S @ 36.92' / FINISH GR�SDE 3b39 J +B.O.S @ 36.82' FINISH GMM-3647---J +B.O.S @ 36.48'; FINISH GRADE 3b t5 "— j +8.0.PAVER @35.97' FINISH GR�BF3,,�.5$Y-J� PR0PMFD .WF PI AN / MEMORANDUM TO: TOWN COUNCIL DATE: MAY 3, 1995 FROM: TOWN MANAGER ITEM: 1 SUBJECT: MEMORIAL BENCH/PLAQUE POLICY BACKGROUND The Town's initial policy regarding "memorials" read "Names of individuals shall be permitted for buildings, monuments, fountains or structures located upon Town-owned lands where warranted by significant contribution to the community". (Exhibit 1) This policy was reconsidered in 1988 at which time the POSC recommended that no public memorials of any sort shall be installed on public lands. The matter was referred to the Council's Public Services Committee. However, no specific action concerning the Town's policy was acted upon. In June 1992 the Town Council revised the policy by stating "Individuals (living or deceased) who either have made a significant contribution to the community, or who have provided significant funds or property, may be honored by an appropriate plaque on any building, monument, fountain, street, or other structure located on Town-owned property. (Exhibit 2) In May 1993, the Town Council specifically addressed and approved the installation of memorial nch s. The cost to the applicant and payable to the Town was set at $1,000 per bench. Since that time approximately seven (7) such benches have been installed along the Tiburon Shoreline from Elephant Rock to Blackie's Pasture. ANALYSIS The Supt. of Public Works indicates there is no longer a significant need for benches along either the Richardson Bay or Paradise Drive shoreline. The last memorial was installed adjacent to an existing bench by Elephant Rock. The donor purchased the plaque for the $1,000 fee. The POSC has currently two (2) new requests for memorial benches and one (1) drinking water fountain on hold until the Council has considered the matter. Citizens have complained to Town Staff that the Paradise Drive Shoreline Walkway resembles a "cemetery" with the headstone by the benches. Many of the individuals being honored or memorialized are not know to the community, but only EXHIBIT NO. to perhaps 1 or 2 people. Some of the memorial requests are for individuals who'have never lived in Tiburon. The amount of funds received by the Town does not justify the continued installation of such memorials. RECOMMENDATION The Town Council direct (1) that no further memorial bench/plaques be installed or considered by the Town; (2) that the current Town policy for such memorials be revisited by the POSC and Heritage & Arts Commission, and (3) that a new policy be recommended by the POSC and Heritage & Arts Commission, and (4) that this policy be considered by the Town Council. EXHIBITS 1. Naming of Town Owned Parks, Lands and Facilities, adopted 2/6/80 2. Town Council Minutes #942 of May 6, 1992 3. Revised Naming of Streets, Parks, Lands, and other Policies, adopted 6/16/92 4. Proposed 1988 Memorial Policy 5. Excerpt of Town Council Minutes #975 of May 11, 1993 TOWN OF TIBURON S'T'AFF REPORT ITEM NO. To: TOWN COUNCIL From: CHAIR, HERITAGE &ARTS COMMISSION Subject: FUNDING FOR COMMEMORATIVE BOOK Date: JULY 18, 2001 BACKGROUND In 1995, at a meeting of the Town Council, the issue of memorial benches and plaques was discussed. Apparently, the Town had begun to receive numerous complaints regarding the appearance of the stone monuments and plaques that were installed with each new memorial bench. The complaints stated that the park areas were beginning to look "like a graveyard." Council stated that the bench-and-plaque format was to be discontinued and the matter was referred to the Heritage & Arts Commission to devise possible alternatives for memorials. The Commission began brainstorming for ideas and researching the programs of other cities. At last, they developed the concept of a Commemorative Book to be installed in the lobby of the Town Hall. The book will contain space .for 50 two-page entries. A local graphic artist has been retained to design the book and oversee its production. Copies of the Town procedure and format for the book are attached. ANALYSIS Presently, the Town receives an average of two phone calls per month requesting a memorial for someone and those requests have to be referred to Landmarks Society or the School District because no mechanism is in place within the Town government to accept or create the memorial. The Commemorative Book Program would serve two important functions. First, it would enable the Town to accommodate memorial requests and second, it would enable the Town to acquire some of the items on a"wish list" pooled from the Council and Commissions. RECOlViMENDATION It is recommended that the Town Council approve $2,750 for the design and production of three Commemorative Books. EXHIBITS Proposal from Graphic Designer Goal and Criteria Page Procedure for Creating Entries to Commemorative Book Information Package for Donor EXHIBIT NCS. [Procedure for Town Use] HERITAGE & ARTS GUIDELINES FOR r ACCEPTING,ACKNOWLEDGING AND CREA'I'I1`1G AN ENTRY IN THE TIBURON COMMEMORATIVE BOOK r 3 s r----------------- ------------------------------------------------------ ----------------------------------- 1 The -------------------------- ----_- -1The Commemorative Book has two goals. The first is to provide families, friends and the community with a means to effectively and thoughtfully commemorate loved ones, living or deceased, of any age. The second is to serve as a 100-year history of the Tiburon Peninsula through the stories of the lives of its residents. L-------------------------------------------------------------------------------------------------------------j --------------------------------------------------------------------------------------------------------------, Criteria for Eligibility and Inclusion in Commemorative Book ■ Principal Eligibility for Inclusion in Commemorative Book is found under Section 3 of the Town Naming Policy I I ■ Town Council, H&A Commission or other person,may request a commemoration in the book. i s m Person being commemorated may be a resident of the Belvedere-Tiburon Peninsula, living or deceased, regardless of age or { ■ Person being commemorated may have a connection and/or affiliation with the Tiburon Peninsula I i ■ An oral history and pictorial representation of the commemorated person must be submitted I I !--------------------------------------------------------------------------------------------------------------! 1 [Procedure:] 1. Reply to any request by family or firiend desiring to donate a gift. Use form letter and include the following four(4) enclosures: a) Information Package for entry in Commemorative Book b) Wish List c) Naming Policy(also known as Commemorative Policy) d) Collection Policy 2. The Town Council or H&A Commission may request a commemoration to honor a person. (Procedure and approvals rest in Town naming policy approved by Council in 1996.) 3. H&A Commission votes to approve gift and send memo to Town Manager. H&A Commission will send recommendation to Town Council for unique situations. 4. H&A Commission accepts in writing and thanks donor for the gift. (Procedure for 2 and 3 above is found in the Donation and Collections Policy, approved 1996.) 5. H&A Commission Assigns a Commissioner to act as liaison to donor. 6. H&A Commission maintains and provides wish list for donor use. Town Manager, Councilmembers and members of other commissions may generate suggestions for wish list. 7. (Plaque Policy outlined in Donation, Collection, and Naming Policies.) a. Plaques on gift are placed at expense of donor b. Plaques should be consistent for trees,shrubs, flower planting, a structure,or artwork C. Plaques should be reviewed for appropriateness d. H&A must approve e. Commission retains right to move plaque or gift if necessary under some"special circumstance" i.e. a picnic table is being vandalized. 8. H&A and Donor jointly decide on private or public acknowledgment. 9. No memorial benches permitted. 2 i Tiburon Town Council February 7, 2018 PH-1 : Hawthorne Undergrounding Dist. Late Mail Requests for Copies: Lea Stefani, Istefani@townoftiburon.or� +r Lea Stefani f From: Greg Chanis Sent: Wednesday, February 07, 2018 10:10 AM To: Lea Stefani Subject: FW: So excited for tonight - 100% in full support of undergrounding in Hawthorne Terrace ,i Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415)435-7383 From: Park Allen [mailto:�arkallenC> ,mail.com] Sent:Wednesday, February 7, 2018 10:05 AM To: Christina Goebel<cgoebel(c g ail corn>; Greg Chanis<gchanis(a�townofcibEaron.or > Subject: Re: So excited for tonight- 100%in full support of undergrounding in Hawthorne Terrace Greetings all, Park Allen and Christina Goebel here, residents of Hawthorne Terrace, address 699 Hilary Drive.Just wanted to once again express our enthusiastic support of the undergrounding project. We have voted for the initiative, but felt it was a good idea to express our support in an email as well, in case any members of the Town Council voice their opposition is a way that would negatively effect the project. When the one Council member stated that the project was "too divisive," I believe that person failed to see/realize that what she was experiencing was a very limited vocal minority. We have huge support by both percentage of land ownership AND#of families.Those opposed are a vast minority. Change is always hard and scary. But there are ALWAYS ways to overcome short term pain for long term gain. I am confident that this will pass and we will finally rid ourselves and our neighborhood of dangerous and view inhibiting poles. Thank you, Park& Christina {i { !i Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 10:11 AM To: Lea Stefani Subject: FW: Hawthorne Undergrounding Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/ (415)435-7383 -----Original Message----- From: Arif Fazal [mailto:fazal arif@Vahoo.com] Sent: Wednesday, February 7, 2018 10:01 AM To: Greg Chanis<gchanis@townoftiburon.org> Cc: Arif Fazal<fazal arif@Vahoo.com> Subject: Hawthorne Undergrounding To Our Town Council• We are VERY strong supporters of the Hawthorne Undergrounding project and expect that the Town follows suit otherwise it'll be liable for any further downed power lines or, heaven forbid, an inferno related to power lines! Cheers, Arif Fazal 25 Mara Vista i j Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 10:11 AM To: Lea Stefani Subject: FW: utility undergrounding Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415)435-7383 From:J Bell [mailto:pooka157(@yahoo.corn] Sent:Wednesday, February 7, 2018 8:51 AM To: Greg Chanis<gchanis@townoftiburon.org> Subject: utility undergrounding This is to reiterate my support for the under-grounding project. In light of the safety concerns, and the overall aesthetics , it is reasonable and long over due. It will never be any cheaper, and in the end, will increase the worth of the neighborhoods. hope it passes. Judy Bell 4 Palmer Ct. Tiburon, CA E Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 10:11 AM To: Lea Stefani Subject: FW: Message in Support of Hawthorne Undergrounding Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/ (415)435-7383 From: David King [mailto:dl in�6_ 8(?�maiLcom] Sent:Wednesday, February 7, 2018 8:49 AM To: Greg Chanis<gchar)is(2townoftiburon.org> Subject: Message in Support of Hawthorne Undergrounding Dear Tiburon Town Council, We may not be able to attend tonight's Hawthorne Undergrounding meeting, so we wanted to write to express our strong support for the project. We believe that the cost is worth the increased safety benefit. Removing the poles will reduce the risk of fire and the risk of vehicles being blocked from getting to or leaving the area in an emergency due to downed poles. Removing the poles in Hawthorne Terrace will also beautify the neighborhood, and removing the poles along the bike path will benefit all Tiburon residents. We hope that the undergrounding measure prevails, and that the Town Council then works to facilitate this beneficial project. Thank you for your consideration. David King and Sarah Wilson 735 Hawthorne Drive A d tl Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 10:11 AM To: Lea Stefani Subject: FW: Hawthorne Undergrounding Support Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415)435-7383 From: Paras [rriailt( :pfanc Lu)g rail.com] Sent:Tuesday, February 6, 2018 8:55 PM To: Greg Chanis<gchanis@townoftiburon.org> Subject: Hawthorne Undergrounding Support Dear Town Council Members, I am writing to express my strong support for the undergrounding of the power poles in the Hawthorne neighborhood. While I do not live in that neighborhood, I have lived in Tiburon for 11 years and have seen the impact of downed power poles on our community. My home was directly affected by the pole that split on January 8, 2017,and I fear what could have happened to a house on my street or any resident walking nearby when the pole came down. I do not wish any other community member to experience this negative impact. This decision belongs both to the residents of the district who will bare the cost and to the town. I strongly urge you to vote yes if the majority of residents vote in favor of the district. Paras Fancy 571 Virginia Drive 'i Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 10:43 AM To: Lea Stefani Subject: FW:Vote Yes on Undergrounding Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920 f(415)435-7383 From: Caely Cusick [rriailto:caely.cusicl<(@gmail.com] Sent: Wednesday, February 7, 2018 10:32 AM To:Greg Chanis<Vchanis@)townoftiburon.org> Subject:Vote Yes on Undergrounding Hi. My family and I live at 700 Hawthorne Drive in Tiburon. Every day we see the immense car, bike and walking traffic in the Hawthorne Terrace Neighborhood. This includes children on bikes for St Hilary's, children walking to bus stops to catch to Redwood High School and parents driving not only to St. Hilary's School but Hawthorne Nursery School. For the public safety of the town at large that uses this neighborhood and the neighborhood itself, which I hope you care about since you are on the town council, we hope you approve this undergrounding project. Thank you, Caely and Eric Tiret i ii Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 10:43 AM To: Lea Stefani Subject: FW: Undergrounding. Hilary Area Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415)435-7383 From: Ukiyoe3319 [mailto:ul<iyoe3319@gmail.com] Sent:Wednesday, February 7, 2018 10:20 AM To: Greg Chanis<gchanis@townoftiburon.org> Subject: Undergrounding. Hilary Area To all to may concern On this undergrounding project I am a homeowner onHilary Drive A yes vote-is in favor of the project. A yes vote is an investment for the future of the neighborhood A yes vote will promote safety standards for the area Marden N Plant Sent from (415) 264-9888 Euro mobile: 33-(0)6-70-93 Sent from (415) 264-9888 Euro mobile: 33-(0)6-70-93-18-17 Marden N. Plant Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 2:07 PM To: Lea Stefan i Subject: FW: Hawthorne Terrace undergrounding Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415)435-7383 -----Original Message----- From: Arun Raghupathy [mailto:araghu108@gmail.com] Sent: Wednesday, February 7, 2018 2:01 PM To: Greg Chanis<gchanis@townoftiburon.org> Subject: Hawthorne Terrace undergrounding Dear Tiburon Town Council We are writing you to express our strong support for the Hawthorne Terrace undergrounding project. We are the residents and homeowners of 30 Delmar Drive. We have lived here since 2013. In this relatively short five year span,we have enjoyed many positive aspects of living in Hawthorne Terrace. It is definitely a beautiful community with an engaged and active population who are passionate about improving the neighborhood We feel quite fortunate to live and work in this beautiful place, and understand that it takes substantial effort, cooperation, and compromise to succeed in making positive change. We join our fellow neighbors who are in support of this project with our view that the safety of our neighborhood and its citizens should paramount, and that investing in a sustainable safe environment should be a primary concern. Of course there are additional benefits to undergrounding that will impact property values and overall aesthetics. On the hall it makes a lot of sense to complete this ambitious project, and very little sense not to proceed. We should continue to exercise due diligence and prudence with regards to financial costs and this will be an ongoing endeavor.We have confidence in the parties involved that these details will be worked out properly over time. At this stage, we feel that it is very important to proceed with the project and vote YES. The final results of this project have great potential to impact our neighborhood for many generations to come.We can see by example how other neighborhoods have successfully navigated through such undergrounding work. We implore the town Council and our neighbors to recognize these long-term benefits and take action. There is absolutely no better time to pursue this project to completion. With kind regards, Arun Raghupathy Sujoya Dey Raghupathy } Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 3:55 PM To: Lea Stefani Subject: FW: Undergrounding support Greg Chanis,Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/(415) 435-7383 From:Jane Young [mailto_gdf]ane aol.com] Sent: Wednesday, February 7, 2018 3:32 PM To: Greg Chanis<gchanis@townoftiburon.orR> Subject: Undergrounding support Town Council, It has been a long road for Hawthorne Terrace. We are incredibly excited to be at this point finally, and hopefully,the voters will pull through with a YES vote. Our neighborhood is unique in that we are a thoroughfare each day for hundreds of cars traveling to St. Hilary, BTC, Delmar School and the Community Church.Just drive up Rock Hill one day and view the poles and how we as a town would be impacted if there was a fire or storm and poles were down in our streets,Tiburon Boulevard or the bike path. I'm sure you've seen enough photos of Santa Rosa and Montecito to visualize this yourself. We hope you realize how important it is to make a positive change and put these poles underground. In case you need a reminder, below is the Tiburon Town Policy adopted in 1994 on Undergrounding Utilities. Town Policy "The Town of Tiburon strongly supports the undergrounding of overhead utility wires and poles (see Town Council Resolution No. 2996, adopted February 2, 1994). Undergrounding of overhead utilities improves public safety under fire, earthquake and high wind conditions; reduces utility company maintenance costs for tree trimming to maintain overhead lines and equipment; and results in improved visual characteristics." Thanks for your support during this process! Jane and Donald Young Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 3:55 PM To: Lea Stefan i Subject: FW: Hawthorne Terrace Underground Project Greg Chanis, Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/ (415)435-7383 -----Original Message----- From: Jeff Tung [mailto:jc tung128@yahoo.com) Sent: Wednesday, February 7, 2018 3:34 PM To: Greg Chanis<gchanis@townoftiburon.org> Subject: Hawthorne Terrace Underground Project Dear Tiburon Town Council, We write to you again regarding the undergrounding project in the Hawthorne Terrance neighborhood that you will be discussing and perhaps vote upon this evening. We will be not be available to attend tonight's meeting but we want to register our vigorous support for this project. We reiterate the safety aspects of the removal of the overhead power lines as witnessed by their contribution to several deadly and tragic fires throughout California last year, as well as the most recent blockage of roads by power lines preventing first responders from accessing certain parts of southern California during recent flooding and landslides. This, combined with the improved aesthetics of the neighborhood not only benefit it, but the entire Town as well. Thank you for your consideration. Sincerely, Jeffrey and Jessie Tung 150 Rock Hill Road Tiburon, CA 94920 Lea Stefani From: Greg Chanis Sent: Wednesday, February 07, 2018 4:00 PM To: Lea Stefani Subject: FW: Utility Undergrounding Greg Chanis, Town Manager Town of Tiburon 1505 Tiburon Boulevard Tiburon, CA 94920/ (415)435-7383 -----Original Message----- From: Alex Mast [mailto:alexander mast@comcast.netj Sent: Wednesday, February 7, 2018 3:59 PM To: Greg Chanis<gchanis@townoftiburon.org> Subject: Utility Undergrounding To whom it may concern, Alex and Allison Mast have lived at 9 Palmer Court since 2003. We have been involved with evaluating the under- grounding for our neighborhood at Palmer Court as well as the surrounding neighborhoods within our district. We would like to record our support of the currently planned under-grounding, and emphasize the importance to our neighborhood as well as Tiburon as a whole from a safety standpoint. Beyond safety concerns, under-grounding these utility poles provides a long overdue improvement to the aesthetics and views which our community are known for. please support this important initiative. Alex and Allison Mast 9 Palmer Court,TIBURON,CA 94920 TONS, M- -, WHEREAS, on September 27, 2017, an elderly Tiburon resident reported that her home had been burglarized and valuables, including jewelry and her laptop, had been taken. WHEREAS, Detective Russel Stiverson immediately saw similarities to another Tiburon case wherein a home was burglarized around the time of an unexpected visit from a former caregiver previously employed by the victims. Using a variety of investigative techniques and making skillful use of technology while working closely with Sergeant Shane Ford, Detective Stiverson methodically built a case implicating the former caregiver and soon associated him with burglaries in other Bay area communities. Their investigation led to the issuance of search warrants which revealed key evidence and resulted in the arrest and subsequent charging of the suspect on multiple counts and the recovery of many items of stolen property. NOW THEREFORE, I, JIM FRASER as Mayor of the Town of Tiburon, and on behalf of the Town Council and the community, commend Sergeant Shane Ford and Detective Russel Stiverson for their professionalism, dedication to duty and exceptional service to the Town of Tiburon and its residents. Yt I JI RASER, MAYOR T WN OF TIBURON