HomeMy WebLinkAboutTC Res 2018-02-07 (3) RESOLUTION NO. 05-2018
A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TIBURON AUTHORIZING THE SIGNING AND
ENDORSING OF CHECKS AND OTHER INSTRUMENTS OF PAYMENT
& ACCESS TO DOCUMENTS RETAINED IN SAFEKEEPING
WHEREAS, the Town of Tiburon has, by resolution, adopted a policy which identifies
the employees and officials who may sign and endorse checks and other instruments of payment
on behalf of the Town, and which employees may have authorization for access to Town
documents held in safekeeping: and
WHEREAS, from time to time as employees or Councilmembers authorized to sign and
endorse checks and other instruments of payment on behalf of the Town leave the Town's
service it becomes necessary to add an authorized signer, and
NOW THEREFORE, BE IT RESOLVED THAT:
1. The Bank of Marin, Tiburon Branch, shall be the depository for all funds of the
Town of Tiburon. Commercial accounts shall be established and maintained by and in the name
of the Town of Tiburon at the designated bank upon and subject to such terms as may be agreed
to from time to time.
2. All checks, drafts and other instruments for payment from the Town's commercial
account in the amount of$2,500.00 or less, or relating to the Town's state and federal payroll tax
obligations, PERS retirement, or health insurance obligations in any amount shall be signed on
behalf of the Town by any two (2) of the following people: Town Manager Gregory Chanis,
Director of Administrative Services Heidi Bigall, Director of Community Development Scott
Anderson, or any member of the current Town Council (Jim Fraser, David Kulik, Alice
Fredericks, Holli Thier, or Jon Welner).
3. All payroll, payroll payable, and payroll benefit checks shall be signed by the
Town Manager and Director of Administrative Services, and in the case of either's absence the
Director of Administrative Services, or any member of the Town Council.
4. All other checks, drafts and instruments for payment shall be signed on behalf of
the Town by either the Town Manager, Director of Administrative Services or Director of
Community Development and by one member of the Town Council.
5. All checks, drafts or other instruments for payment made payable to the Town of
"Tiburon may be endorsed for deposit by written or stamped endorsement in the name of the
Town of Tiburon without individual signatures.
6. Staff is directed to provide a certified copy of this resolution to the Bank of Marin
along with signature authorization forms which include signatures of the individuals currently
Town Council Resolution No. 05-2018 February 7, 2018
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holding the following positions: Town Manager, Director of Administrative Services, Director
of Community Development, and Town Council members. The Town Clerk shall inform the
Bank of Marin of any changes in these positions and provide new signature cards when
necessary.
7. The Bank of Marin is requested and authorized to honor, receive, certify or pay
any instrument signed or endorsed in accordance with this Resolution. This Resolution and
signature authorization forms submitted by the Town Clerk shall remain in full force and effect,
and the Bank is authorized and requested to rely and act thereon, until such time as the Bank
receives written notice of any changes from the Town Clerk.
8. The Bank of America, Tiburon Branch is the location of four Safe Deposit Boxes
that the Town rents from the Bank. The following employees of the Town are authorized by
signature to place, extract, or review items held in safekeeping: Town Manager (Greg Chanis),
Director of Community Development(Scott Anderson), Town Clerk, (Lea Stefani), and Director
of Administrative Services (Heidi Bigall).
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Tiburon on February 7, 2018, by the following vote:
AYES: COUNCIL MEMBERS: Fraser, Fredericks, Kulik, Thier, Weiner
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
JIM ER, MAYOR
To f Tiburon
ATTEST:
LEA STEFANI, TOWN CLERK
Town Council Resolution No. 05-2018 February 7, 2018
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