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Home My WebLink AboutAgr 2018-02-20 (Minute Taking Services - Marissa Mondon) AGREEMENT FOR MINUTE-TAKING SERVICES This AGREEMENT, made and entered this 2�— day of uavV , 2018, by and between the TOWN OF TIBURON, a municipal corporation herei an ft r called "Town," and MARISSA MONDON, hereinafter referred to as "Consultant." RECITALS A. The Town is desirous of a minute taker primarily but not exclusively for its Design Review Board meetings generally held two times per month. B. The Town has determined that a consultant with specific expertise in minute-taking will be required in order to provide acceptable turn-around time for minutes, and that Consultant possesses such qualifications. C. Town will contract for the Consultant to provide the services described in Exhibit A ("Services"),which is attached hereto and incorporated herein by reference. AGREEMENT 1. Scope of Consultant Services. Consultant shall perform those Services described in Exhibit A. Consultant may subcontract out certain of the Services to other consultants only as may be approved in advance in writing by Town. In the event of such subcontracting, Consultant shall remain responsible for the full performance of such services. 2. Compensation. Consultant's fee for the Services shall be as set forth in Exhibit A. Payments shall be due thirty days after submission of an itemized invoice showing work actually completed. Consultant shall submit invoices on a monthly basis for time and materials actually expended. Compensation in excess of the amount set forth in Exhibit A must be approved in writing by the Town through amendment of this Agreement. 3. Consultant as Independent Contractor. Consultant (including its agents and employees) is not an agent or employee of the Town but is an independent contractor not subject to the direction and control of the Town. Without limiting the foregoing, Consultant shall maintain complete control of its operations and personnel and shall be solely liable and responsible to pay all required salaries, wages, expenses, taxes and other obligations, including, but not limited to, withholding and Social Security. 4. Audit of Books and Records. Town may, in its sole discretion, undertake an independent audit and/or evaluation of the Consultant's records and accounts of expenditures and program activities at its own expense. Consultant shall furnish all items necessary in the Town's discretion to complete said audit and/or evaluation subject to restrictions on confidentiality limited to expenditure or receipt of program funds, and program quality. 6. Delinquency. In the event that a proper invoice remains unpaid for more than 45 calendar days after submittal, Consultant may commence to charge interest of the unpaid amounts at the lesser of 1.5% per month or the maximum rate allowed under applicable usury laws. In addition, Consultant may suspend the performance of the Services after giving Town 10 calendar days notice of its intent to do so. In the event of such suspension, the Base Fee shall be increased to include Consultant's reasonable costs of suspending and restarting the Services. 7. Termination of Contract. It is expressly understood that either party shall have the right to terminate this Agreement by giving five (5) business days written notice to the other party. In such event, Consultant shall deliver to the Town copies of all finished and unfinished surveys, studies, documents, computer disks, and/or reports pertaining to the contract, and Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed as determined by the Town in its sole discretion. 8. Discrimination. In the performance of the terms of this Agreement, Consultant shall not engage in nor permit others he or she may employ to engage in discrimination in the employment of such persons based on race, color, religion, sex, sexual preference, age, or handicapped conditions. 9. Insurance. Consultant shall maintain insurance as set forth below in a form satisfactory to the Town Attorney. Town shall be added as an additional insured to all required insurance policies such that the coverage provided to the Town is primary and non- contributory: A. Comprehensive Automobile Liability: Combined single limit of $100,000 for each single occurrence and $300,000 annual aggregate. B. If Consultant has any employees, workers' compensation insurance as required by law. 10. Miscellaneous. A. Other Contract Provisions. Other contract provisions may be set forth in Exhibit A. To the extent that there are any inconsistencies with such Exhibit and the other portions of this Agreement, the latter shall prevail. B. Governing Law. This Agreement shall be governed by the laws of the State of California. C. Severability. If any provision of this Agreement is found to be invalid or unenforceable, the validity and enforceability of the remaining portions shall not be affected unless the effect thereof would materially change the economic burden on either party. D. Successors in Interest; Assi ng meet. This Agreement shall be binding on the assigns and successors in interest to both parties. Neither party may assign their obligations under this Agreement without the written consent of the other party. E. Entire Agreement Amendment. This Agreement represents the entire Agreement between the parties. This Agreement may only be amended in writing. IN WITNESS WHEREOF the parties hereto have caused their duly authorized representatives to execute this Agreement the day and year above written. CONSULTANT TOWN OF TIBURON eg Chanis, Town Manager APPROVED AS TO FORM: r Ben Stock,Town Attorney Attachment: Exhibit"A"---Services EXHIBIT "A" SERVICES Consultant will take minutes at Design Review Board meetings held on the first and third Thursdays of each month (the first meeting of January is typically rescheduled or cancelled due to holidays). Consultant will make reasonable efforts to act as an emergency stand-in for Town Council meetings held on the first and third Wednesdays of each month and the Planning Commission held on the second and fourth Wednesdays of each month. Consultant will prepare by familiarizing herself with the agenda and packet materials in advance of transcribing the meeting. Unless otherwise mutually agreed in advance, Consultant will: 1. Take and transcribe the minutes not verbatim but of a detail necessary to convey a clear understanding of the content and sequence of the meeting. The Town's goal with its minutes is to properly identify speakers and accurately convey the main points they are trying to make, using standardized American English, proper grammar and punctuation, and a flowing style of prose. Samples of acceptable minutes will be provided by Town Staff upon request. 2. Provide Town Staff with an electronic copy of the draft minutes, within five (5) calendar days for purposes of staff review and proof- reading. 3. Consultant may or may not be asked to make corrections (at no additional charge), depending on the volume and nature of corrections needed. Minutes are to be prepared in Microsoft Word software. 4. It is understood that consultant allocates 2 '/2 hours of preparation and transcription time for each one hour of actual meeting time. Consultant's hourly rate is $50.00. B 077 k FARMERS Auto Insurance Declaration Page INSURANCE Pa icyNunaber; 17672-66-31 1 r 1 f ' Effective: 3%4v2018 12,01 AIV. Policy Pren-Jum $669.70 Expiration: 911,41/2018 12:01 AN1 T Feesi aIso seer��torma�cnor�,�dditicr:.a� X0.88 Named lnsured( ):Iv; Ke Mondor Fees bei"`w Fera`:ta.P1 v:r7irie; A 9 :19licy premium and Fees Undervvritte.,'r By: iv id-i.ertury ...D:'TIPany I'30 (Dwens-c u'r ..f:.. This is not a bili. 'v'~ofoodIan d Mils,CA 913,67 Your bili With te arnount dde will.be rria:led separately, rvv�r�vv Household ri"vans Name Driver Status Name Driver Status __...... ._._........._.......... _.....___1.111.____ _ �__...____- ___.__._._ _.__. .................................._ .__......_......._v _ Michael E Moncton '':;vexed Verna L Moncton Covered _.._._...._.._......................................._...... .. _1111. Marissa Nicole Mondon Covexed Vehicle Information Veh,# YearlAlakelMode!IVIN Coverage Deductible Limit —.........._.....;......_.—.�__._.._........ _......._................ ..-- _..._.._ - _.. 1 2:108 Sari,rr,' .. lue 1.)2Wd Xo comprehensive: $5,00 4%_<3PX8S51 1397 C.ollision: $x400 u Additional Equiprr ent: $1,000 Coverage Information Premiums by Vehicle Limits .. _............ _1111.. ...... ...... . _ _ ..... -- Coverage rnx ?-_.=":,'etoatiE<<,iictes; Veh,clel __-.._ 1111. __ ____ __ Bodily njury L•ab ity $100,000 each person $306,40 $300:000^each accident _ _...- ... _.. - . .. ------ ^ .. - .._ . Property Damage Liability $100;00r 0 each accident Included _ .;... .. __. _. _1111... 1111. _._._ .... ..... _ . . Permissive Us_ Lin.it of Ful (See PeYIncluded User ncIuded Liability" Limi of Liability in your Policy) Medical Coverage $25,000 each person :45.60 $500 deductible i Uninsured Motorist Bodily $1 00,000 each person $48.90 Inury $300,31'00 each accident Comprehensive 4i.IG _. _ .. ._ .1-111 . .11_._.__ 11_11_ Collision $1196.70 _ _ ........_. ... . _111.1... _.._11_11... _. Addit:ona Equipment Included _........ .-1111.. _... 1111 . _1111.. .. ........... .. $4.40 Uninsured Viio orisi Property Damage With,Collision armers.com Policy No. 17672-66-91 Questions? Manage your account: Cal:your agent rElrInAlisuerry at(9,51) Go to wwvverr?iers.com to access e � 733-5959 or email yL~i!r ac::ount a€-;y .-^c ea'sberry(farmersagent,cor f:E 7c lst-,irc, 7-16 1/812018 Page 1 of